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For Companies At a Glance
- Tasks: Join a dynamic team as a Project Administrator, coordinating meetings and managing documents.
- Company: Work with one of London's top architectural practices known for its innovative designs.
- Benefits: Enjoy a vibrant work culture with opportunities for travel and professional growth.
- Why this job: Be part of exciting projects and collaborate with talented professionals in a creative environment.
- Qualifications: Experience in project administration is essential; knowledge of InDesign is a plus.
- Other info: This role requires an EU work permit and offers a chance to make a real impact.
The predicted salary is between 36000 - 60000 £ per year.
About this role
One of London’s most sought-after architectural practices with an enviable reputation within the industry is looking for an experienced project administrator/document controller to join this vibrant practice. Your role will be super-varied where you will support various project teams and key members of the senior team.
Key Responsibilities
- Support the team with meeting coordination and diary management
- Coordinate travel and accommodation, both national and international
- Support with document control
- Produce project documentation
- Assist with presentation and meeting preparation
- Process team expenses
- Ad hoc administration as required including covering on reception
Skills and Experience
- Prior experience in project administration and document control, ideally within the architecture/design industry
- Ability to multi-task and prioritise
- Knowledge of InDesign would be advantageous as well as document control systems, ie Aconex
- Excellent knowledge of Microsoft Office
Project Administrator/Document Controller employer: Bespoke Careers
Contact Detail:
Bespoke Careers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator/Document Controller
✨Tip Number 1
Familiarise yourself with the specific document control systems mentioned in the job description, like Aconex. Having hands-on experience or even a basic understanding of these tools can set you apart from other candidates.
✨Tip Number 2
Network within the architecture and design industry. Attend relevant events or join online forums to connect with professionals who might provide insights or referrals for the role.
✨Tip Number 3
Showcase your organisational skills by preparing a mock project plan or document control system. This practical demonstration can impress during interviews and highlight your proactive approach.
✨Tip Number 4
Research the architectural practice thoroughly. Understanding their projects, values, and culture will help you tailor your conversations and show genuine interest during interviews.
We think you need these skills to ace Project Administrator/Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project administration and document control, particularly within the architecture or design industry. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific skills such as your ability to multi-task, knowledge of InDesign, and experience with document control systems like Aconex.
Highlight Relevant Skills: In your application, emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office. Provide examples of how you've successfully managed multiple tasks or supported project teams in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is crucial for this role.
How to prepare for a job interview at Bespoke Careers
✨Showcase Your Project Administration Experience
Be prepared to discuss your previous roles in project administration and document control. Highlight specific examples where you successfully managed multiple tasks, coordinated meetings, or produced project documentation.
✨Familiarise Yourself with Relevant Software
Since knowledge of InDesign and document control systems like Aconex is advantageous, make sure to brush up on these tools. If you have experience with them, be ready to share how you've used them in past roles.
✨Demonstrate Your Multi-tasking Skills
The role requires the ability to juggle various responsibilities. Prepare to provide examples of how you've effectively prioritised tasks in a busy environment, especially in relation to diary management and travel coordination.
✨Prepare for Team Dynamics Questions
As you'll be supporting various project teams, expect questions about teamwork and collaboration. Think of instances where you've worked closely with others, particularly in high-pressure situations, and how you contributed to the team's success.
