At a Glance
- Tasks: Support the team with diary management, travel coordination, and office operations.
- Company: Creative business in Central London with a dynamic work environment.
- Benefits: 23 days annual leave, early finish on Fridays, and a birthday day off.
- Other info: Opportunity to get involved in marketing, PR, and HR support.
- Why this job: Be the go-to person and make a real impact in a vibrant team.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 28800 - 43200 £ per year.
Overview
We are working with a well-established creative business based in Central London, seeking an organised, proactive and resourceful PA / Office Admin. This is a pivotal role, supporting the Founder, Directors, and wider team while keeping the office running smoothly. The role offers variety from diary management and travel coordination to event organisation, office operations, and involvement in marketing/PR and HR support. If you enjoy being the ‘go-to’ person who keeps everything on track, this role will give you plenty of scope to make a real impact.
Key Responsibilities
- PA Support: Complex diary and travel management for the Founder & Directors, monitoring inboxes, preparing expenses, ensuring deadlines are met, and providing ad-hoc support as required.
- Office Management: Oversee the day-to-day running of the office, liaising with suppliers, coordinating maintenance, managing office supplies, ensuring compliance with health & safety, and supporting IT and operations.
- Team Support: Act as first point of contact for clients, suppliers, and the wider team, arranging meetings and travel, preparing documents, and ensuring smooth day-to-day operations.
- Marketing & PR Support: Assist with social media content, press material, promotional campaigns, and the organisation of photo and video shoots.
- HR Support: Work closely with the People & Culture team on onboarding, training, maintaining records, and helping to embed policies and procedures.
Skills & Experience
- Strong organisational and time-management skills, with the ability to juggle multiple priorities.
- Confident communicator with excellent interpersonal skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience managing office facilities and supplier relationships.
- Proactive, solutions-focused, and able to think on your feet.
- Discreet, trustworthy, and able to handle confidential information with care.
- Hours: 9am–5:30pm Monday to Thursday, with Fridays early finishing
- 23 days annual leave (increasing with service). + Birthday day off
- Central London office location
Seniorities
- Associate
Employment type
- Full-time
Job function
- Administrative and General Business
Industries
- Interior Design and Retail Furniture and Home Furnishings
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PA / Office Admin in London employer: Bespoke Careers
Join a well-established, award-winning architecture practice in Central London as a Bid & Marketing Coordinator, where you'll thrive in a creative and collaborative environment. The company fosters a supportive culture with ample opportunities for professional growth, regular social and wellbeing events, and the flexibility to work from home every Friday. This role not only allows you to contribute to exciting bid submissions but also to engage with marketing activities that enhance your skills in a dynamic industry.
StudySmarter Expert Advice🤫
We think this is how you could land PA / Office Admin in London
✨Get Involved in Industry Events
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We think you need these skills to ace PA / Office Admin in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Bespoke Careers.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Bespoke Careers. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Bespoke Careers
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Bespoke Careers, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Bespoke Careers, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Bespoke Careers could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
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In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Bespoke Careers as they’re likely seeking a candidate who can enhance their workplace culture.
