At a Glance
- Tasks: Support the team with diary management, travel coordination, and office operations.
- Company: Creative business in Central London with a dynamic work environment.
- Benefits: 23 days annual leave, early finish on Fridays, and a birthday day off.
- Other info: Opportunity to get involved in marketing, PR, and HR support.
- Why this job: Be the go-to person and make a real impact in a vibrant team.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 28800 - 43200 £ per year.
Overview
We are working with a well-established creative business based in Central London, seeking an organised, proactive and resourceful PA / Office Admin. This is a pivotal role, supporting the Founder, Directors, and wider team while keeping the office running smoothly. The role offers variety from diary management and travel coordination to event organisation, office operations, and involvement in marketing/PR and HR support. If you enjoy being the ‘go-to’ person who keeps everything on track, this role will give you plenty of scope to make a real impact.
Key Responsibilities
- PA Support: Complex diary and travel management for the Founder & Directors, monitoring inboxes, preparing expenses, ensuring deadlines are met, and providing ad-hoc support as required.
- Office Management: Oversee the day-to-day running of the office, liaising with suppliers, coordinating maintenance, managing office supplies, ensuring compliance with health & safety, and supporting IT and operations.
- Team Support: Act as first point of contact for clients, suppliers, and the wider team, arranging meetings and travel, preparing documents, and ensuring smooth day-to-day operations.
- Marketing & PR Support: Assist with social media content, press material, promotional campaigns, and the organisation of photo and video shoots.
- HR Support: Work closely with the People & Culture team on onboarding, training, maintaining records, and helping to embed policies and procedures.
Skills & Experience
- Strong organisational and time-management skills, with the ability to juggle multiple priorities.
- Confident communicator with excellent interpersonal skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience managing office facilities and supplier relationships.
- Proactive, solutions-focused, and able to think on your feet.
- Discreet, trustworthy, and able to handle confidential information with care.
- Hours: 9am–5:30pm Monday to Thursday, with Fridays early finishing
- 23 days annual leave (increasing with service). + Birthday day off
- Central London office location
Seniorities
- Associate
Employment type
- Full-time
Job function
- Administrative and General Business
Industries
- Interior Design and Retail Furniture and Home Furnishings
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PA / Office Admin in London employer: Bespoke Careers
Join a well-established, award-winning architecture practice in Central London as a Bid & Marketing Coordinator, where you'll thrive in a creative and collaborative environment. The company fosters a supportive culture with ample opportunities for professional growth, regular social and wellbeing events, and the flexibility to work from home every Friday. This role not only allows you to contribute to exciting bid submissions but also to engage with marketing activities that enhance your skills in a dynamic industry.
StudySmarter Expert Advice🤫
We think this is how you could land PA / Office Admin in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a PA/Office Admin role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and reflects your skills in organisation, communication, and office management. Engage with relevant content and connect with people in the industry to boost your visibility.
✨Tip Number 3
Prepare for interviews by practising common questions related to PA and office admin roles. Think about examples from your past experiences that showcase your organisational skills and ability to handle multiple priorities.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got some fantastic opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it shows you’re genuinely interested in joining our team!
We think you need these skills to ace PA / Office Admin in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences mentioned in the job description. Highlight your organisational skills, diary management experience, and any relevant office admin roles you've had. We want to see how you can be the go-to person for our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've supported teams in the past and how you can bring that proactive attitude to our creative business.
Show Off Your Communication Skills:As a PA / Office Admin, communication is key! Make sure your application is clear, concise, and free of typos. We love confident communicators, so let your personality shine through while keeping it professional.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Bespoke Careers
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the PA/Office Admin role. Familiarise yourself with the key responsibilities like diary management, travel coordination, and office operations. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple priorities in the past. Whether it’s juggling schedules or coordinating events, be ready to share specific instances that highlight your strong organisational and time-management skills.
✨Communicate Confidently
As a PA, communication is key. Practice articulating your thoughts clearly and confidently. During the interview, engage with your interviewers by asking questions and showing genuine interest in their business. This will reflect your interpersonal skills and ability to connect with others.
✨Be Proactive and Solutions-Focused
Think of scenarios where you’ve had to solve problems on the spot. Share these experiences during the interview to illustrate your proactive approach. Employers love candidates who can think on their feet and come up with solutions, especially in a dynamic environment like theirs.
