At a Glance
- Tasks: Support a creative leader in managing international communications and complex schedules.
- Company: Globally recognised architecture practice with a collaborative culture.
- Benefits: Competitive salary, comprehensive benefits, and a dynamic work environment.
- Other info: Opportunity for career growth while working closely with senior stakeholders.
- Why this job: Join a prestigious team and make an impact in a creative, international setting.
- Qualifications: Experience as a Personal or Executive Assistant in a fast-paced environment.
The predicted salary is between 40000 - 50000 £ per year.
A rare opportunity has arisen for an experienced Executive Personal Assistant to support the Founder of a globally recognised architecture practice. This is a prestigious role offering the chance to work at the heart of an international organisation, supporting a highly influential creative leader across a global network of studios. Based in the London office, you will work closely with the Director of Group Operations and Head of Group Communications, while collaborating with teams across international offices in Berlin, Milan, Shanghai and Santiago de Compostela. The role offers a competitive benefits package and the opportunity to become a trusted partner within a collaborative, internationally connected environment. The successful candidate will be comfortable working five days per week in the London office, managing international communications, coordinating across multiple time zones and providing a highly organised and responsive support function for a Founder who travels extensively.
Responsibilities
- Manage a complex international diary, coordinating meetings across multiple time zones and ensuring priorities are effectively structured.
- Manage international communications with colleagues, stakeholders and teams across global offices.
- Prepare meeting information, background materials and key updates to support effective decision-making.
- Coordinate extensive international travel arrangements, including flights, accommodation, transport, visas and travel documentation.
- Manage correspondence, communications and sensitive information with a high level of discretion.
- Plan schedules and commitments strategically, often several months in advance.
- Work closely with senior stakeholders to ensure seamless coordination across the business.
- Support event planning, invitations, bookings and social commitments.
- Manage RSVPs and maintain awareness of key industry engagements.
- Provide occasional support with personal correspondence and commitments.
Requirements
- Proven experience as a Personal Assistant, Executive Assistant or similar role, ideally within an international, creative or professional services environment.
- Several years’ experience supporting senior individuals in a fast-paced and complex role.
- Comfortable working five days per week in an office-based environment.
- Experience managing international communications and coordinating across multiple time zones.
- Excellent organisational skills with the ability to manage competing priorities and anticipate requirements.
- Strong attention to detail, discretion and confidence handling confidential information.
- Clear, concise communication style with the ability to build trusted relationships.
- A proactive approach with strong judgement and the ability to work effectively within established processes.
- Adaptable, calm under pressure and comfortable managing evolving priorities.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Private PA in City of London
✨Get Your Portfolio Game On Point
As an aspiring architect, your portfolio is your golden ticket. Make sure it's not just a collection of your best work, but tells a story about your design process and creative thought. Showcase a range of projects, from conceptual sketches to final renderings—think of it as a visual CV!
✨Slide into Networking Events
Architecture thrives on community connections, so keep an eye out for local architecture meetups, exhibitions, and lectures. These events are gold for meeting industry professionals, and who knows? You might just bump into someone from Bespoke Careers who can give you the insider scoop on their hiring process!
✨Learn the Software Inside Out
Make sure you're up to speed with design software like AutoCAD, Revit, and SketchUp. Being able to discuss your proficiency during interviews can really set you apart. Plus, if you can mention particular projects where you’ve used them, you’ll demonstrate both skill and practical experience.
✨Refine Your Interview Skills
Interviews for architecture roles can get quite technical, so practice answering questions about your design process and decision-making strategies. Prepare for potential design challenges they might put forward in interviews—show them you can think on your feet and come up with innovative solutions!
We think you need these skills to ace Assistant Private PA in City of London
Some tips for your application 🫡
Show Off Your Design Skills:Architecture is all about creativity and technical skills, so make sure your portfolio is front and centre! Include a range of your best projects, showcasing different styles and techniques. Don't forget to explain your design process and the challenges you overcame for each project – it gives hiring managers a glimpse into your thought process!
Tailor Your CV to Architecture:When putting together your CV, highlight relevant experience in architectural design software, like AutoCAD or Revit. Plus, if you have any internships or coursework that involved real-world projects, be sure to mention them. We want to see not just what you've done, but how it relates directly to this role at Bespoke Careers!
Craft a Compelling Cover Letter:Your cover letter is your chance to express your passion for architecture and what drew you to Bespoke Careers. Talk about specific projects or values of theirs you admire, and how you see yourself contributing to their team. We want to feel your enthusiasm – let it shine through your words!
Use Professional Terminology:Don't shy away from using industry-specific jargon that demonstrates your expertise! Terms like 'sustainability', 'scale', and 'aesthetics' can not only show your knowledge but also help you connect with the hiring team. Just ensure it's done in a way that's relatable and not overly technical, so we can see your passion clearly!
How to prepare for a job interview at Bespoke Careers
✨Master the Technical Questions
In an architecture interview, be ready to tackle some technical questions about building codes, design principles, and software like AutoCAD or Revit. Brush up on your knowledge of materials and components, as you might even face scenarios to solve during the interview that showcase your problem-solving skills in real-time.
✨Bring Your Portfolio to Life
Your portfolio is your golden ticket! Make sure it not only showcases your best work but also highlights your design thinking process, from sketches to final outputs. During the interview, be prepared to discuss the projects in detail—what challenges you faced, how you overcame them, and what you learnt.
✨Demonstrate Your Passion for Sustainability
In today's architecture landscape, sustainability is key. Be sure to highlight any projects that involved eco-friendly designs or your understanding of sustainable practices. This will show that you’re not just familiar with the trends but are genuinely passionate about creating a better future through your designs.
✨Engage with Your Interviewers
Architecture is a collaborative field, so showing that you're a team player is essential. When conversing with the interviewers, actively listen and respond to their ideas. This isn’t just about you showing off your skills, but also about connecting and demonstrating how well you’d fit into their team at Bespoke Careers.
