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For Companies At a Glance
- Tasks: Support the CEO and CFO, manage complex schedules, and coordinate leadership meetings.
- Company: Join a leading pharmaceutical company focused on sustainable inhaler development.
- Benefits: Enjoy 28 days holiday, private medical insurance, and a generous pension scheme.
- Other info: Flexible working options and a commitment to inclusivity make this a great workplace.
- Why this job: Be a key player in a fast-paced environment while supporting top executives.
- Qualifications: Experience with senior executives and strong organisational skills are essential.
The predicted salary is between 45000 - 50000 £ per year.
Bespak is looking for an Executive Assistant to support the CEO, CFO and Group Leadership Team. This permanent role will be based onsite at the Holmes Chapel site, CW4 8BE. The salary range for this role is between £45k and £50k plus a discretionary annual bonus. Our generous benefits package includes 28 days leave plus bank holidays, 8% company pension contribution to employees 3%, onsite parking and medical / dental / health / life assurance.
Our site in Holmes Chapel is an Investors in People Silver Award-winning Pharmaceutical Contract Development and Manufacturing Organisation with over 350 employees, currently going through a period of significant site expansion. We are investing heavily to increase our capacity for developing and manufacturing sustainable Pressurised Metered Dose Inhalers (asthma inhalers) with greener propellants, meeting the evolving standards of the industry, while providing comprehensive development, manufacturing, filling, and finishing solutions for a range of medical devices, including Soft Mist Inhalers, Dry Powder Inhalers, nasal sprays, and medical check valves.
Summary
The Executive Assistant (EA) provides high‑level, proactive, and confidential support to the CEO, CFO, and wider Group Leadership Team. This role is critical in enabling senior leaders to operate efficiently, ensuring smooth coordination across a fast‑paced, science‑led CDMO environment. The EA acts as a trusted partner, managing executive priorities, streamlining communication, and safeguarding the effective operation of the executive office.
As an Executive Assistant your duties will include:
- Executive support to CEO & CFO, managing complex diaries, acting as trusted gatekeeper, and preparing briefings, Board materials, and key communications.
- Group Leadership Team (GLT) coordination, including arranging meetings, agendas, papers, action tracking, and follow‑up against strategic priorities.
- Governance & confidentiality, drafting and managing sensitive correspondence, maintaining accurate records, and supporting Board and governance processes.
- HQ operations leadership, overseeing day‑to‑day HQ running, facilities, suppliers, events, visitors, and ensuring a professional executive environment.
- Travel, events & logistics management, coordinating complex global travel, leadership meetings, town halls, off‑sites, and customer engagements.
- Continuous improvement & stakeholder engagement, building strong internal and external relationships, leading initiatives, and enhancing ways of working.
Executive Assistant key skills and experience:
- Significant experience supporting C-Suite/senior executives in a fast paced, high growth, or science/engineering focused industry.
- Exceptional organisational and multi-tasking skills, with the ability to manage multiple priorities under pressure.
- Advanced proficiency with Microsoft 365 (Outlook, Teams, Excel, PowerPoint, SharePoint).
- Strong written and verbal communication skills, with the ability to draft professional documents.
- Discretion, integrity, and the ability to handle highly confidential information.
Working Pattern – Monday to Friday usual working times of 8:30am to 5:00pm with an 8:30 am to 3:45pm finish on a Friday. This is primarily an on‑site role; however, some flexibility and occasional hybrid working will be supported.
Executive Assistant, Benefits:
- 28 days holiday + bank holidays
- 8% employer contribution added to employee’s 3%
- Private medical insurance
- Private dental Insurance
- Permanent health Insurance
- Group life assurance
- Free will service
- Active well-being programme
- Employee Retail Discount Platform
- Recognition awards
- Free Parking
Holmes Chapel is a beautiful village in Cheshire with excellent transport links via its railway station on the Crewe-Manchester Line, proximity to the motorway network and Manchester Airport. The National Parks of the Peak District, Lake District and Eryri (Snowdonia) are within easy reach. The village has a population of nearly 7,000 and offers various amenities, including supermarkets, shops, restaurants, schools, and a GP practice.
As an ethical employer we align our BZero sustainability initiative to the SBTI certification which means we are on a road to carbon reduction targeting net zero and are proud to be ISO certified in 14001, 45001 and 13485.
We are flexible. We understand that there is a life outside of work, so we aim to support you in attaining a happy work/life balance. To cater for employees’ individual circumstances, and where possible, we agree flexible working arrangements.
We value our inclusivity as we believe diversity should be embraced and celebrated. We live and work by these values and that’s what makes our company a great place to work.
We are proud to be a disability positive employer. We will support you throughout the recruitment process with any adjustments you require therefore please contact the Recruitment Team if you require support.
By applying to this role, you are giving consent to Bespak Limited to process your personal data for employment/recruitment purposes only. All personal and sensitive data processed to Bespak is protected under GDPR regulations.
Strictly No Agencies - Our in-house recruitment team manage all our vacancies.
Executive Assistant in Stoke-on-Trent employer: Bespak Europe ltd
Contact Detail:
Bespak Europe ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Stoke-on-Trent
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Bespak on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Since Bespak values collaboration and respect, think of examples from your past that showcase these traits. We want to see how you fit into their team!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or use online resources to sharpen your verbal skills.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression. Plus, it shows you're proactive, which is key for an EA role.
We think you need these skills to ace Executive Assistant in Stoke-on-Trent
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience supporting senior executives and showcase how your skills align with the fast-paced, science-led environment at Bespak.
Showcase Your Skills: Don’t forget to emphasise your organisational and multi-tasking abilities. Mention your proficiency with Microsoft 365 tools, as these are crucial for managing complex diaries and communications effectively.
Be Professional Yet Personal: While it’s important to maintain professionalism, let your personality shine through in your written application. This helps us see how you’d fit into our collaborative and respectful culture at Bespak.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity to support our leadership team.
How to prepare for a job interview at Bespak Europe ltd
✨Know Your Executives
Before the interview, do your homework on the CEO and CFO. Understand their backgrounds, leadership styles, and any recent company news. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master the Art of Organisation
As an Executive Assistant, you'll need to demonstrate exceptional organisational skills. Prepare examples of how you've managed complex schedules or coordinated multiple priorities in the past. Be ready to discuss specific tools or methods you use to stay organised.
✨Showcase Your Communication Skills
Strong written and verbal communication is key for this role. Bring along samples of professional documents you've drafted, and be prepared to discuss how you handle sensitive information with discretion. Practice articulating your thoughts clearly and confidently.
✨Emphasise Your Adaptability
Bespak is a fast-paced environment, so highlight your ability to adapt to changing circumstances. Share examples of how you've successfully navigated unexpected challenges or changes in priorities, showcasing your agility and problem-solving skills.