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- Tasks: Support medical events, manage contracts, and coordinate training for a global team.
- Company: Join a leading pharmaceutical company focused on innovation and excellence.
- Benefits: Gain valuable experience, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a dynamic team making a real impact in the medical field.
- Qualifications: Administrative experience, strong organisational skills, and attention to detail required.
- Other info: Fast-paced environment with excellent career advancement opportunities.
The predicted salary is between 36000 - 60000 £ per year.
The Medical Administrator provides comprehensive administrative and operational support to the Global Medical Organization, reporting into the Medical Operations & Excellence Manager. This role plays a critical part in enabling efficient execution of medical activities, with a strong focus on scientific events, training administration, contract management, invoicing and cross-functional coordination with Finance and other stakeholders. The position requires a high level of organizational skill, attention to detail, and the ability to manage multiple priorities in a regulated environment.
Main missions and responsibilities + expected results:
- Accountability 1: Scientific Event (internal and external) Administration
- Coordinate end-to-end administrative support for scientific and medical events, including flight, hotel, restaurant, and ground transportation bookings.
- Ensure all event-related arrangements comply with internal policies and applicable compliance requirements.
- Maintain accurate records and documentation related to scientific events.
- Accountability 2: Contract and Vendor Administration
- Draft and manage contracts for the entire Global Medical Organization, including service agreements, consulting contracts, vendor agreements etc.
- Liaise with Legal, and other relevant teams as required to ensure timely review and approval.
- Track contract status, renewals, and documentation.
- Accountability 3: Invoicing Coordination
- Coordinate invoicing processes in close collaboration with the MedOp Manager, Finance and Accounting teams.
- Ensure accurate and timely processing of invoices, POPs, and expense documentation.
- Support the MedOp Manager in budget tracking and reconciliation activities related to medical organizational initiatives, events, projects etc.
- Accountability 4: Training Administration
- Provide comprehensive administrative support for medical training programs, including planning, scheduling, enrollment, and documentation.
- Manage training logistics, materials distribution, material update, attendance tracking, and certification records.
- Support onboarding and ongoing training initiatives for Global Medical team members.
- Maintain training records in relevant systems and ensure audit readiness with specific attention to GxP related materials.
- Support the maintenance of the BH Core Training Portal in collaboration with IT.
- Accountability 5: Onboarding and Organizational Support
- Support the onboarding of new Global Medical team members by coordinating system access, training requirements, and administrative setup.
- Act as a key point of contact for administrative queries within the department.
- Maintain departmental trackers, calendars, and documentation.
- Accountability 6: Systems and Project Support
- Provide administrative support for system implementation and optimization projects (e.g. MI systems, PromoMats, learning platforms etc.).
- Assist with user access management, documentation, training coordination, and data maintenance.
- Support change management activities related to new tools and processes.
Expected competencies:
- Previous experience in an administrative or operations role, preferably within the pharmaceutical, biotech, or life sciences industry.
- Experience supporting medical, scientific event and training-related activities.
- Familiarity with regulated environments and compliance-driven processes.
- Strong coordination experience with Finance, Legal, and cross-functional stakeholders.
- Excellent organizational and time-management skills with strong attention to detail.
- Ability to manage multiple priorities and deadlines in a fast-paced, global environment.
- Strong written and verbal communication skills.
- Proficiency in MS Office and experience with enterprise systems (e.g. MI tools, content management or learning systems) is an advantage.
- Professional, discreet, and service-oriented mindset.
Medical Administrator employer: Besins Healthcare
Contact Detail:
Besins Healthcare Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the medical field, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills as a Medical Administrator. This will help you stand out and show you're genuinely interested.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to event coordination and contract management. Being articulate about your experience will boost your confidence and impress your interviewers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged in the process.
We think you need these skills to ace Medical Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Medical Administrator role. Highlight your experience in administrative support, especially in medical or scientific settings. We want to see how your skills align with our needs!
Showcase Your Organisational Skills: In your application, emphasise your organisational skills and attention to detail. Mention specific examples where you've managed multiple priorities or coordinated events, as this is key for us in this role.
Be Clear and Concise: When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point while showcasing your enthusiasm for the position and our mission.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Besins Healthcare
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Medical Administrator. Familiarise yourself with the key tasks like event coordination, contract management, and invoicing processes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you keep track of details and ensure compliance in a regulated environment, as this will demonstrate your fit for the position.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in coordinating scientific events or managing contracts, and prepare thoughtful responses that highlight your proactive approach and attention to detail.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for project support, or how they measure success in the role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.