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- Tasks: Support medical events, manage contracts, and coordinate training for a global team.
- Company: Join a leading organisation in the pharmaceutical and life sciences industry.
- Benefits: Immediate start, competitive salary, and opportunities for professional growth.
- Why this job: Be part of impactful medical initiatives and enhance your administrative skills.
- Qualifications: Experience in administration, preferably in pharma or biotech, with strong coordination skills.
- Other info: Dynamic work environment with a focus on collaboration and innovation.
The predicted salary is between 36000 - 60000 £ per year.
The Medical Administrator provides comprehensive administrative and operational support to the Global Medical Organization, reporting into the Medical Operations & Excellence Manager. This role plays a critical part in enabling efficient execution of medical activities, with a strong focus on scientific events, training administration, contract management, invoicing and cross-functional coordination with Finance and other stakeholders.
Accountability 1: Scientific Event (internal and external) Administration
- Under the oversight of the Medical Event Coordinator and Compliance Lead, coordinate end-to-end administrative support for scientific and medical events, including flight, hotel, restaurant, and ground transportation bookings.
- Ensure all event-related arrangements comply with internal policies and applicable compliance requirements.
- Maintain accurate records and documentation related to scientific events.
Accountability 2: Contract and Vendor Administration
- Draft and manage contracts for the entire Global Medical Organization, including service agreements, consulting contracts, vendor agreements etc.
- Liaise with Legal, and other relevant teams as required to ensure timely review and approval.
- Track contract status, renewals, and documentation.
Support the MedOp Manager in budget tracking and reconciliation activities related to medical organizational initiatives, events, projects etc.
Accountability 4: Training Administration
- Provide comprehensive administrative support for medical training programs, including planning, scheduling, enrollment, and documentation.
- Support onboarding and ongoing training initiatives for Global Medical team members.
- Support the onboarding of new Global Medical team members by coordinating system access, training requirements, and administrative setup.
Accountability 6: Systems and Project Support
- Provide administrative support for system implementation and optimization projects (e.g. Assist with user access management, documentation, training coordination, and data maintenance).
Previous experience in an administrative or operations role, preferably within the pharmaceutical, biotech, or life sciences industry. Experience supporting medical, scientific event and training-related activities. Strong coordination experience with Finance, Legal, and cross-functional stakeholders. Proficiency in MS Office and experience with enterprise systems (e.g. MI tools, content management or learning systems) is an advantage.
Reception/Administrator - Immediate Start required in London employer: Besins Healthcare
Contact Detail:
Besins Healthcare Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception/Administrator - Immediate Start required in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the medical and administrative fields. Attend industry events or webinars to meet potential employers and get your name out there. Remember, it’s all about who you know!
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how they align with your skills. We recommend practising common interview questions and even role-playing with a friend to boost your confidence.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've successfully managed events or projects in the past. Highlight your attention to detail and ability to coordinate with multiple stakeholders.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to connect directly with us.
We think you need these skills to ace Reception/Administrator - Immediate Start required in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Medical Administrator. Highlight your experience in administrative support, especially in scientific events and training administration. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to contract management and cross-functional coordination, as these are key aspects of the job.
Showcase Your Organisational Skills: In your application, emphasise your organisational skills. This role requires managing multiple tasks like event coordination and contract tracking, so let us know how you've successfully juggled similar responsibilities in the past.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss any important updates. Plus, it’s super easy!
How to prepare for a job interview at Besins Healthcare
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Medical Administrator. Familiarise yourself with the key tasks like coordinating scientific events and managing contracts. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong coordination and administrative skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you kept everything organised and met deadlines, as this will resonate well with the interviewers.
✨Brush Up on Compliance Knowledge
Given the focus on compliance in this position, it’s crucial to have a basic understanding of relevant policies and regulations. Research common compliance requirements in the medical field and be ready to discuss how you would ensure adherence in your role.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the team dynamics, the types of scientific events you'll be involved in, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.