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- Tasks: Support medical events, manage contracts, and coordinate training for a global team.
- Company: Join a leading pharmaceutical company focused on innovation and excellence.
- Benefits: Immediate start, competitive pay, and opportunities for professional growth.
- Why this job: Be part of impactful medical initiatives and enhance your administrative skills.
- Qualifications: Experience in administration, preferably in pharma or life sciences.
- Other info: Dynamic role with a chance to work alongside industry experts.
The predicted salary is between 36000 - 60000 £ per year.
The Medical Administrator provides comprehensive administrative and operational support to the Global Medical Organization, reporting into the Medical Operations & Excellence Manager. This role plays a critical part in enabling efficient execution of medical activities, with a strong focus on scientific events, training administration, contract management, invoicing and cross-functional coordination with Finance and other stakeholders.
Accountability 1: Scientific Event Administration
- Coordinate end-to-end administrative support for scientific and medical events, including flight, hotel, restaurant, and ground transportation bookings.
- Ensure all event-related arrangements comply with internal policies and applicable compliance requirements.
- Maintain accurate records and documentation related to scientific events.
Accountability 2: Contract and Vendor Administration
- Draft and manage contracts for the entire Global Medical Organization, including service agreements, consulting contracts, vendor agreements etc.
- Liaise with Legal and other relevant teams as required to ensure timely review and approval.
- Track contract status, renewals, and documentation.
Support the MedOp Manager in budget tracking and reconciliation activities related to medical organizational initiatives, events, projects etc.
Accountability 4: Training Administration
- Provide comprehensive administrative support for medical training programs, including planning, scheduling, enrollment, and documentation.
- Support onboarding and ongoing training initiatives for Global Medical team members.
- Support the onboarding of new Global Medical team members by coordinating system access, training requirements, and administrative setup.
Accountability 6: Systems and Project Support
- Provide administrative support for system implementation and optimization projects (e.g. assist with user access management, documentation, training coordination, and data maintenance).
Previous experience in an administrative or operations role, preferably within the pharmaceutical, biotech, or life sciences industry. Experience supporting medical, scientific event and training-related activities. Strong coordination experience with Finance, Legal, and cross-functional stakeholders. Proficiency in MS Office and experience with enterprise systems (e.g. MI tools, content management or learning systems) is an advantage.
Reception Administrator - Immediate Start! in London employer: Besins Healthcare
Contact Detail:
Besins Healthcare Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception Administrator - Immediate Start! in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the medical and administrative fields. Attend industry events or webinars to meet potential employers and get your name out there. Remember, it’s all about who you know!
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how they align with your skills. Practice common interview questions and have examples ready that showcase your experience in administration and event coordination.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It keeps you on their radar and reinforces your interest in joining their team.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, it’s a great way to ensure your application gets seen by the right people. Let’s get you that job!
We think you need these skills to ace Reception Administrator - Immediate Start! in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Reception Administrator. Highlight any relevant experience in administrative support, especially in medical or scientific settings. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to scientific events and contract management, as these are key parts of the job.
Showcase Your Organisational Skills: Since this role involves a lot of coordination, make sure to highlight your organisational skills in your application. Share examples of how you've successfully managed multiple tasks or projects at once.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Besins Healthcare
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Reception Administrator. Familiarise yourself with the key tasks like coordinating scientific events and managing contracts. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role involves a lot of coordination and administration, be ready to share examples of how you've successfully managed multiple tasks in the past. Think about specific situations where your organisational skills made a difference, especially in a medical or scientific context.
✨Prepare for Compliance Questions
Given the focus on compliance in this role, brush up on relevant policies and regulations related to medical events and contract management. Be prepared to discuss how you would ensure compliance in your administrative tasks, as this will demonstrate your attention to detail and understanding of the industry.
✨Familiarise Yourself with Relevant Tools
Make sure you’re comfortable with MS Office and any enterprise systems mentioned in the job description. If you have experience with specific tools used in the pharmaceutical or biotech industries, highlight that during the interview. It shows you're ready to hit the ground running!