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- Tasks: Support medical events, manage contracts, and coordinate training for a global team.
- Company: Join a leading pharmaceutical company focused on innovation and excellence.
- Benefits: Immediate start, competitive pay, and opportunities for professional growth.
- Why this job: Be part of impactful medical initiatives and enhance your administrative skills.
- Qualifications: Experience in administration, preferably in pharma or life sciences.
- Other info: Dynamic role with a chance to work alongside industry experts.
The predicted salary is between 36000 - 60000 £ per year.
The Medical Administrator provides comprehensive administrative and operational support to the Global Medical Organization, reporting into the Medical Operations & Excellence Manager. This role plays a critical part in enabling efficient execution of medical activities, with a strong focus on scientific events, training administration, contract management, invoicing and cross-functional coordination with Finance and other stakeholders.
Accountability 1: Scientific Event Administration
- Coordinate end-to-end administrative support for scientific and medical events, including flight, hotel, restaurant, and ground transportation bookings.
- Ensure all event-related arrangements comply with internal policies and applicable compliance requirements.
- Maintain accurate records and documentation related to scientific events.
Accountability 2: Contract and Vendor Administration
- Draft and manage contracts for the entire Global Medical Organization, including service agreements, consulting contracts, vendor agreements etc.
- Liaise with Legal and other relevant teams as required to ensure timely review and approval.
- Track contract status, renewals, and documentation.
Support the MedOp Manager in budget tracking and reconciliation activities related to medical organizational initiatives, events, projects etc.
Accountability 4: Training Administration
- Provide comprehensive administrative support for medical training programs, including planning, scheduling, enrollment, and documentation.
- Support onboarding and ongoing training initiatives for Global Medical team members.
- Support the onboarding of new Global Medical team members by coordinating system access, training requirements, and administrative setup.
Accountability 6: Systems and Project Support
- Provide administrative support for system implementation and optimization projects (e.g. assist with user access management, documentation, training coordination, and data maintenance).
Previous experience in an administrative or operations role, preferably within the pharmaceutical, biotech, or life sciences industry. Experience supporting medical, scientific event and training-related activities. Strong coordination experience with Finance, Legal, and cross-functional stakeholders. Proficiency in MS Office and experience with enterprise systems (e.g. MI tools, content management or learning systems) is an advantage.
Reception Administrator - Immediate Start! in City of London employer: Besins Healthcare
Contact Detail:
Besins Healthcare Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception Administrator - Immediate Start! in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the medical and administrative fields, especially those who work in companies you're interested in. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their recent projects or events, and think about how your skills can contribute. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on articulating your experience in event coordination and contract management clearly and confidently.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect directly with us.
We think you need these skills to ace Reception Administrator - Immediate Start! in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight any relevant administrative or operational roles you've had, especially in medical or scientific settings. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Reception Administrator role. Mention specific experiences that relate to scientific events, contract management, or training administration. Let us know what excites you about working with us!
Showcase Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to ensure their documents are polished and professional, as it reflects the quality of work we strive for at StudySmarter.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to explore more about our company culture and values while you’re at it!
How to prepare for a job interview at Besins Healthcare
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Reception Administrator. Familiarise yourself with the key tasks like coordinating scientific events and managing contracts. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role involves a lot of coordination and administration, be ready to share examples of how you've successfully managed multiple tasks in the past. Think about specific situations where you had to juggle different priorities and how you kept everything on track.
✨Prepare for Compliance Questions
Given the focus on compliance in this role, brush up on relevant policies and regulations related to medical events and contract management. Be prepared to discuss how you would ensure adherence to these standards in your day-to-day work.
✨Demonstrate Team Collaboration
This position requires working closely with various teams, including Finance and Legal. Think of examples where you've successfully collaborated with others to achieve a common goal. Highlight your communication skills and ability to work cross-functionally.