Recruitment Coordinator in London

We’re looking for a Recruitment Coordinator to join our team and help shape the experience candidates have when they first connect with Penguin.

The role is a permanent position with hybrid working from our head office in Embassy Gardens, London.

You don’t need prior publishing or recruitment experience.

We’re looking for someone organised, proactive and people-focused, who can make the recruitment process feel smooth and supportive for candidates and hiring managers.

The team

Led by the Head of Recruitment, our team covers recruitment, employer brand and outreach work.

Day-to-day recruitment is run by our Recruitment Manager, three Recruitment Partners who are split between our publishing houses and group functions, and one Recruitment Advisor who looks after entry level.

Completing the team are our Employer Brand Manager and Programme and Outreach Advisor.

The role

Most of your time will be spent supporting the Recruitment Partners with interview scheduling and shortlisting.

You’ll be in direct communication with candidates, hiring managers and the recruitment team.

It’s a busy and varied role that requires strong organisational and communication skills, attention to detail and plenty of initiative.

This role represents a great opportunity for someone looking to develop a career in recruitment or other HR functions.

Key responsibilities

• Managing the careers inbox: replying to candidate emails and requests and forwarding emails as appropriate to the Recruitment Partners.
• Reviewing applications and shortlisting candidates for review by a Recruitment Partner.
• Scheduling and inviting candidates to interview, including booking meeting rooms and working collaboratively with hiring managers and assistants on diary availability.
• Ownership of the coordination tracker, ensuring that all assigned tasks are completed within the set timeframe.
• Creating job advert content for our social channels, e. g. PRH Careers Twitter/X.
• Running recruitment reports and ensuring that systems and trackers are up to date and accurate, escalating as appropriate to the Recruitment Partners.
• Identifying opportunities to improve the recruitment team’s efficiency from an administrative perspective.
• Liaising with hiring managers and other stakeholders in a clear and efficient manner.
• Providing occasional support on our outreach work and programmes.
• What you’ll bring
• Strong organisational capability with an excellent attention to detail.
• Great written and verbal communication skills.
• Proactive and solution‑orientated approach.
• Confident acting as the first point of contact for queries.
• Willingness to get stuck in and involved in a variety of tasks and initiatives.
• Ability to work at pace, balancing multiple tasks and timelines.
• Curiosity to learn about teams across the business, recruitment best practice and our inclusive hiring approach.
• Supportive team player who brings energy, positivity and care to the way you work with others.
• Excited by the opportunity to build your experience in recruitment, learning more about how we attract, support and hire great people across Penguin.
• Preferred criteria
• Some prior experience in an office administration role would be a bonus.
• Disability Confident

As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt‑in on their application form.

The essential criteria for this role are listed as part of the ‘What you’ll bring’ section.

There may be times when the volume of applications means we cannot take all eligible candidates to interview.

If you would like to be considered under our Disability Confident Scheme for this recruitment process, please include the following code at the start of your cover letter: [Recr – TTL 351]

Please do not provide any additional information beyond the code in your cover letter. We encourage you to tell us about any reasonable adjustments you may need by emailing .

The salary for this opportunity is £29,000 plus bonus and benefits.

For this role you will need to work from our Embassy Gardens office two days per week, typically on Tuesdays and Thursdays.

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