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- Tasks: Support the daily operations of a busy GP practice with varied administrative duties.
- Company: Join Bersted Green Surgery, a friendly and forward-thinking GP practice.
- Benefits: Flexible hours, supportive team environment, and opportunities for ongoing development.
- Why this job: Make a real difference in patient care while gaining valuable experience in healthcare.
- Qualifications: Organisational skills and experience in administrative roles are essential.
- Other info: Be part of a close-knit team dedicated to high-quality care.
The predicted salary is between 20000 - 30000 £ per year.
We are seeking a motivated and organised Practice Assistant to support the day-to-day running of our busy GP practice working 20 - 25 hours a week. This is a varied and hands-on role providing administrative, operational, and premises support to ensure the practice runs efficiently and safely. The successful candidate will have excellent time management skills, a flexible approach to workload, and the ability to manage multiple tasks in a fast-paced healthcare environment.
Main duties of the job
- Administrative & Clerical Support
- Provide general administrative and clerical support to the practice team
- Filing, scanning, document management, and maintenance of records
- Support ad-hoc administrative tasks as required
- Procurement & Stock Management
- Support surgery procurement processes
- Order and monitor stock levels of surgery supplies
- Receive, unpack, and store deliveries appropriately
- Premises & Health and Safety
- Undertake routine premises checks to ensure a safe and compliant environment
- Support health and safety monitoring and reporting
- Coordinate maintenance tasks and liaise with contractors
- Monitor and document routine servicing of equipment and premises
- Update and maintain template practice policies
- Assist in the creation, review, and maintenance of Standard Operating Procedures (SOPs)
- Ensure documents are accurate, version-controlled, and accessible
- Staff Communications
- Produce and distribute a monthly staff newsletter
- Coordinate staff birthday cards and support staff engagement initiatives
- General
- Maintain confidentiality and comply with data protection and information governance requirements
- Support the practice team in delivering high-quality patient care
- Undertake any other duties appropriate to the role as requested by the Practice Manager
About us
Bersted Green Surgery is a friendly and forward-thinking GP practice based on the outskirts of Bognor Regis. We operate from a modern, purpose-built premises and provide care for around 13,500 patients. You will be working as part of a close-knit team that includes receptionists, administrators, nurses, paramedics, pharmacists, GPs and management. We value teamwork, respect and high-quality care, and we are committed to supporting our staff with ongoing development.
Core Responsibilities
- Provide comprehensive administrative and operational support to the GP practice to ensure the smooth day-to-day running of services
- Support procurement processes, including ordering, receiving, unpacking, and monitoring stock and supplies
- Undertake general clerical duties including filing, scanning, document management, and data entry
- Carry out routine premises and health & safety checks, escalating issues as appropriate
- Coordinate maintenance tasks and liaise with external contractors and service providers
- Monitor and record routine servicing and compliance checks of premises and equipment
- Assist in the development, updating, and maintenance of practice policies and Standard Operating Procedures (SOPs)
- Support governance and compliance requirements through accurate documentation and record keeping
- Produce internal staff communications, including a monthly staff newsletter
- Manage workload effectively, prioritising tasks and balancing multiple demands in a busy environment
- Maintain confidentiality and comply with information governance, data protection, and NHS policies at all times
- Work flexibly as part of the wider practice team and undertake additional duties appropriate to the role as required
Person Specification
- Skills, Abilities and Personal Qualities
- Excellent organisational and time management skills
- Ability to prioritise and manage a varied workload
- Good written and verbal communication skills
- Flexible and adaptable approach to work
- Reliable, proactive, and well organised
- Able to work independently and as part of a team
- Experience
- Experience in an administrative or support role
- Experience of working in primary care
- Experience of handling confidential or sensitive data
- Experience supporting premises, health & safety, or governance processes
- Experience creating newsletters or internal communications
- Experience updating policies or SOPs
Practice Assistant in Bognor Regis employer: Bersted Green Surgery
Contact Detail:
Bersted Green Surgery Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Practice Assistant in Bognor Regis
✨Tip Number 1
Get to know the practice! Research Bersted Green Surgery and understand their values and services. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insider tips about the practice culture and what they look for in a Practice Assistant, giving you an edge in your application.
✨Tip Number 3
Prepare for the interview by practising common questions related to administrative support and healthcare environments. Think about examples from your past experiences that demonstrate your organisational skills and ability to handle multiple tasks.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re proactive and keen to join the team at Bersted Green Surgery.
We think you need these skills to ace Practice Assistant in Bognor Regis
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the Practice Assistant role. We want to see how your skills in administration and support can shine through!
Craft a Compelling Cover Letter: Your cover letter is your chance to show us your personality! Share why you're excited about joining our team at Bersted Green Surgery and how you can contribute to our friendly practice.
Showcase Your Organisational Skills: Since this role requires excellent time management, give examples of how you've successfully managed multiple tasks in previous jobs. We love seeing how you keep things running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website for a seamless application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Bersted Green Surgery
✨Know the Practice Inside Out
Before your interview, take some time to research Bersted Green Surgery. Familiarise yourself with their values, services, and the community they serve. This will not only show your genuine interest but also help you tailor your answers to align with their mission.
✨Showcase Your Organisational Skills
As a Practice Assistant, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed your time and prioritised tasks. Be ready to discuss how you handle busy environments and ensure everything runs smoothly.
✨Demonstrate Your Communication Skills
Effective communication is key in a healthcare setting. Think of instances where you've had to communicate important information clearly, whether it was through newsletters or direct interactions. Highlight your ability to engage with both staff and patients.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially related to health and safety or administrative challenges. Practice responding to hypothetical scenarios, such as how you would handle a stock shortage or a maintenance issue, to showcase your proactive approach.
