Patent & Trade Mark Administrator in Oxford

Berry Recruitment are NOW hiring for a dynamic and experienced Patent & Trade Mark Administrator to work for a company in Oxford. Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.

Role: Patent & Trade Mark Administrator

Salary: £27,000 - 35,000 per annum, depending on experience

Location: Oxford - Hybrid Working available.

Key Responsibilities of the Patent & Trade Mark Administrator:

• Processing incoming communications to ensure that relevant data is recorded on the database
• Generating and forwarding documentation to internal and external clients
• Searching for files and filing of electronic correspondence, in the document management system (i-Manage) and handling communications in a paperless environment
• Monitoring due date/reminder lists and following up as required
• Liaising with external parties to resolve queries or obtain instructions
• Recording service charges and generating invoices when applicable
• Accessing external information sources to check and retrieve relevant information
• Working in compliance with the company quality management systems, policies and procedures
• Carrying out general administrative duties including copying, scanning, room booking and phone answering
• Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients

Case Administration:

• Recording events
• Processing documentation
• Sending out appropriate reminders and ensuring case record information is up to date and accurate

Filing:

• Preparing and officially filing Intellectual Property Rights (IPR) applications
• Instructing foreign attorneys and arranging for associated fees to be paid

Post Filing:

• Obtaining and submitting all documentation required to progress a filed application

Secretarial Role:

• Assisting fee earners in managing the collation of documents on the electronic file
• Collating and managing evidence
• Dealing with the necessary photocopying
• Collating exhibits to comply with formal requirements and preparing exhibit sheets as required
• Producing correspondence, specifications, text and other written material from rough drafts, corrected copies, using appropriate Office tools

About you:

• Previous administrative or legal secretarial experience
• Strong written and verbal communication skills
• Good IT skills - including MS Office and Outlook
• Experience of a document management system (preferred but not essential)
• IP experience (preferred but not essential)
• Experience working in a paperless environment
• A self-motivated and pro-active attitude
• A methodical approach with excellent attention to detail
• Good organisation and prioritisation skills
• The ability to work under pressure and to tight deadlines
• The ability to work independently and as part of a team

No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can add value to the role, we’d love to learn more about you!

For more information and to apply, contact the Oxford branch of Berry Recruitment or click 'Apply Now' to submit your application.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.