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- Tasks: Manage legal documents, liaise with clients, and ensure smooth administrative processes.
- Company: Join a dynamic team at a leading legal firm in Oxford.
- Benefits: Competitive salary, hybrid working, and opportunities for professional growth.
- Why this job: Be part of a fast-paced environment where your contributions truly matter.
- Qualifications: Previous admin or legal experience, strong communication skills, and good IT knowledge.
- Other info: Perfect for self-motivated individuals looking to thrive in a supportive team.
The predicted salary is between 26000 - 29000 £ per year.
Berry Recruitment are NOW hiring for a dynamic and experienced Legal Administrator to work for a company in Oxford.
Role: Legal Administrator
Salary: £26,000 - 29,000 per annum, depending on experience
Location: Oxford - Hybrid Working available.
Key Responsibilities of the Legal Administrator:
- Processing incoming communications to ensure that relevant data is recorded on the database
- Generating and forwarding documentation to internal and external clients
- Searching for files and filing of electronic correspondence, in the document management system (i-Manage) and handling communications in a paperless environment
- Monitoring due date/reminder lists and following up as required
- Liaising with external parties to resolve queries or obtain instructions
- Recording service charges and generating invoices when applicable
- Accessing external information sources to check and retrieve relevant information
- Working in compliance with the company quality management systems, policies and procedures
- Carrying out general administrative duties including copying, scanning, room booking and phone answering
- Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients
Case Administration:
- Recording events
- Processing documentation
- Sending out appropriate reminders and ensuring case record information is up to date and accurate
Filing:
- Preparing and officially filing Intellectual Property Rights (IPR) applications
- Instructing foreign attorneys and arranging for associated fees to be paid
Post Filing:
- Obtaining and submitting all documentation required to progress a filed application
Secretarial Role:
- Assisting fee earners in managing the collation of documents on the electronic file
- Collating and managing evidence
- Dealing with the necessary photocopying
- Collating exhibits to comply with formal requirements and preparing exhibit sheets as required
- Producing correspondence, specifications, text and other written material from rough drafts, corrected copies, using appropriate Office tools
About you:
- Previous administrative or legal secretarial experience
- Strong written and verbal communication skills
- Good IT skills - including MS Office and Outlook
- Experience of a document management system (preferred but not essential)
- IP experience (preferred but not essential)
- Experience working in a paperless environment
- A self-motivated and pro-active attitude
- A methodical approach with excellent attention to detail
- Good organisation and prioritisation skills
- The ability to work under pressure and to tight deadlines
- The ability to work independently and as part of a team
No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can add value to the role, we’d love to learn more about you!
For more information and to apply, contact the Oxford branch of Berry Recruitment.
Legal Administrator in Oxford employer: Berry Recruitment
Contact Detail:
Berry Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Administrator in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their values and recent news. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience and how it aligns with the responsibilities of a Legal Administrator.
✨Tip Number 4
Don't forget to apply through our website! It's a straightforward way to get your application noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Legal Administrator in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Administrator role. Highlight your relevant experience, especially any administrative or legal secretarial work you've done. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this position. Be sure to mention your strong communication skills and any experience with document management systems, as these are key for us.
Show Off Your IT Skills: Since good IT skills are essential for this role, don’t forget to mention your proficiency in MS Office and any experience with document management systems. We love candidates who can hit the ground running with tech!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s quick and easy, and ensures your application gets to us directly. We can't wait to hear from you!
How to prepare for a job interview at Berry Recruitment
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Legal Administrator. Familiarise yourself with document management systems like i-Manage and brush up on your knowledge of Intellectual Property Rights. This will show that you're serious about the role and ready to hit the ground running.
✨Show Off Your Communication Skills
Since strong written and verbal communication skills are crucial for this position, prepare examples of how you've effectively communicated in previous roles. Whether it’s liaising with clients or drafting documents, be ready to discuss specific situations where your communication made a difference.
✨Demonstrate Your Organisational Skills
The job requires excellent organisation and prioritisation skills. Think of times when you successfully managed multiple tasks under pressure. Be prepared to share these experiences during the interview to highlight your ability to stay organised and meet tight deadlines.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company’s approach to hybrid working or how they support their Legal Administrators in their professional development. This shows your interest in the role and helps you gauge if the company is the right fit for you.
