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- Tasks: Manage legal documents, liaise with clients, and ensure smooth administrative processes.
- Company: Dynamic legal firm in Oxford offering hybrid working options.
- Benefits: Competitive salary, flexible work environment, and opportunities for professional growth.
- Why this job: Join a supportive team and gain valuable experience in the legal field.
- Qualifications: Previous admin or legal experience preferred; strong communication and IT skills essential.
- Other info: Exciting chance to work in a fast-paced, paperless environment.
The predicted salary is between 22000 - 29000 £ per year.
Salary: £26,000 - £29,000 per annum, depending on experience
Location: Oxford - Hybrid Working available.
Key Responsibilities
- Processing incoming communications to ensure that relevant data is recorded on the database
- Generating and forwarding documentation to internal and external clients
- Searching for files and filing of electronic correspondence, in the document management system (i-Manage) and handling communications in a paperless environment
- Monitoring due date/reminder lists and following up as required
- Liaising with external parties to resolve queries or obtain instructions
- Recording service charges and generating invoices when applicable
- Accessing external information sources to check and retrieve relevant information
- Working in compliance with the company quality management systems, policies and procedures
- Carrying out general administrative duties including copying, scanning, room booking and phone answering
- Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients
- Case Administration
- Recording events
- Processing documentation
- Sending out appropriate reminders and ensuring case record information is up to date and accurate
- Filing
- Preparing and officially filing Intellectual Property Rights (IPR) applications
- Instructing foreign attorneys and arranging for associated fees to be paid
- Post Filing
- Obtaining and submitting all documentation required to progress a filed application
- Secretarial Role
- Assisting fee earners in managing the collation of documents on the electronic file
- Collating and managing evidence
- Dealing with the necessary photocopying
- Collating exhibits to comply with formal requirements and preparing exhibit sheets as required
- Producing correspondence, specifications, text and other written material from rough drafts, corrected copies, using appropriate Office tools
About you
- Previous administrative or legal secretarial experience
- Strong written and verbal communication skills
- Good IT skills - including MS Office and Outlook
- Experience of a document management system (preferred but not essential)
- IP experience (preferred but not essential)
- Experience working in a paperless environment
- A self-motivated and pro‐active attitude
- A methodical approach with excellent attention to detail
- Good organisation and prioritisation skills
- The ability to work under pressure and to tight deadlines
- The ability to work independently and as part of a team
No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can add value to the role, we’d love to learn more about you!
For more information and to apply, contact the Oxford branch of Berry Recruitment or click 'Apply Now' to submit your application.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Legal Administrator in London employer: Berry Recruitment
Contact Detail:
Berry Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their values and recent news. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions, especially those related to administrative tasks and legal processes. We recommend doing mock interviews with friends or family to build your confidence and refine your responses.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Legal Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Administrator role. Highlight any relevant experience, especially in administrative or legal secretarial positions, and don’t forget to showcase your strong written communication skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your attention to detail and how your previous experiences align with the responsibilities listed in the job description.
Show Off Your IT Skills: Since good IT skills are essential, make sure to mention your proficiency with MS Office and any experience with document management systems. If you’ve worked in a paperless environment before, definitely highlight that too!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Berry Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Administrator. Familiarise yourself with tasks like processing communications, managing documentation, and liaising with external parties. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your IT Skills
Since good IT skills are essential for this position, be prepared to discuss your experience with MS Office, Outlook, and any document management systems you've used. If you have examples of how you've used these tools to improve efficiency or accuracy in previous roles, share them!
✨Demonstrate Attention to Detail
Attention to detail is crucial in legal administration. During the interview, highlight instances where your meticulous nature has helped avoid errors or improved processes. You could even mention how you manage deadlines and prioritise tasks to ensure everything runs smoothly.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company’s approach to hybrid working, their document management system, or how they support their team in a paperless environment. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
