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For Companies At a Glance
- Tasks: Manage applications, process communications, and support legal documentation in a dynamic environment.
- Company: Join a forward-thinking company in Oxford with a hybrid working model.
- Benefits: Competitive salary, flexible working, and opportunities for professional growth.
- Why this job: Be part of a team that values innovation and attention to detail.
- Qualifications: Previous admin experience, strong communication skills, and good IT knowledge.
- Other info: Exciting role with potential for career advancement in a supportive atmosphere.
The predicted salary is between 22000 - 26000 £ per year.
Berry Recruitment are NOW hiring for a dynamic and experienced Applications Administrator to work for a company in Oxford.
Salary: £26,000 - £29,000 per annum, depending on experience
Location: Oxford - Hybrid Working available.
Key Responsibilities of the Applications Administrator:
- Processing incoming communications to ensure that relevant data is recorded on the database
- Generating and forwarding documentation to internal and external clients
- Searching for files and filing of electronic correspondence, in the document management system (i-Manage) and handling communications in a paperless environment
- Monitoring due date/reminder lists and following up as required
- Liaising with external parties to resolve queries or obtain instructions
- Recording service charges and generating invoices when applicable
- Accessing external information sources to check and retrieve relevant information
- Working in compliance with the company quality management systems, policies and procedures
- Carrying out general administrative duties including copying, scanning, room booking and phone answering
- Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients
- Case Administration:
- Recording events
- Processing documentation
- Sending out appropriate reminders and ensuring case record information is up to date and accurate
- Filing
- Preparing and officially filing Intellectual Property Rights (IPR) applications
- Instructing foreign attorneys and arranging for associated fees to be paid
- Post Filing:
- Obtaining and submitting all documentation required to progress a filed application
- Secretarial Role:
- Assisting fee earners in managing the collation of documents on the electronic file
- Collating and managing evidence
- Dealing with the necessary photocopying
- Collating exhibits to comply with formal requirements and preparing exhibit sheets as required
- Producing correspondence, specifications, text and other written material from rough drafts, corrected copies, using appropriate Office tools
About you:
- Previous administrative or legal secretarial experience
- Strong written and verbal communication skills
- Good IT skills - including MS Office and Outlook
- Experience of a document management system (preferred but not essential)
- IP experience (preferred but not essential)
- Experience working in a paperless environment
- A self-motivated and pro-active attitude
- A methodical approach with excellent attention to detail
- Good organisation and prioritisation skills
- The ability to work under pressure and to tight deadlines
- The ability to work independently and as part of a team
No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can add value to the role, we’d love to learn more about you!
For more information and to apply, contact the Oxford branch of Berry Recruitment.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Applications Administrator in London employer: Berry Recruitment
Contact Detail:
Berry Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Applications Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Applications Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice common interview questions, especially those related to administrative tasks and document management. We recommend doing mock interviews with friends or family to build your confidence and refine your answers.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the position and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Applications Administrator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience for the Applications Administrator role. We want to see how your skills match up with what we're looking for!
Show Off Your Communication Skills: Since strong written communication is key for this role, ensure your application is clear and concise. We love a well-structured application that showcases your ability to communicate effectively.
Highlight Your IT Proficiency: Mention any experience you have with MS Office, Outlook, or document management systems. We’re keen on candidates who are tech-savvy and can adapt to our paperless environment.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get the ball rolling on your application process.
How to prepare for a job interview at Berry Recruitment
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Applications Administrator role. Familiarise yourself with document management systems and the specific tasks mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Skills
Highlight your administrative and IT skills during the interview. Be ready to discuss your experience with MS Office, Outlook, and any document management systems you've used. If you have examples of how you've successfully managed communications or documentation in a previous role, share those stories!
✨Ask Smart Questions
Prepare a few thoughtful questions to ask the interviewer. This could be about the company’s approach to hybrid working, how they handle tight deadlines, or what tools they use for case administration. Asking questions shows that you're engaged and eager to learn more about the role and the company.
✨Be Yourself
While it's important to be professional, don't forget to let your personality shine through. The company is looking for someone who can fit into their team, so being genuine and approachable can make a great impression. Show them your self-motivated and proactive attitude!
