Academic Administrator

Berry Recruitment are NOW hiring for a committed and experienced Academic Administrator to work for a well-established and well-respected organisation based in Central Oxford, Oxfordshire. \\n\\nRole: Administrator\\n\\nSalary: £34,610 – £37,462 per annum\\n\\nLocation: Oxford, Oxfordshire\\n\\nHours: 09.00-17.00. (35 hours per week)\\n\\nHoliday Entitlement: 24 Days holiday.\\n\\nContributory pension scheme: 6% employer, 4% employee\\n Employee Assistance Program\\n Private health care through Vitality\\n Enhanced maternity, paternity, childcare and sick pay schemes\\n\\nThe Academic Administrator will staff the main office, ensuring that the program operates well on a day-to-day basis and that it provides a warm welcome to students, staff and visitors.

The Administrator will manage the program's financial operations, ensuring that bills are paid, accounts and legers are kept, and that the institution follows the advice of its bank and accountants.\\n\\nThe Administrator will run the program's HR, organizing the recruitment and on-boarding process, maintaining staff records, and making sure that employment is conducted in accordance with the highest possible standards. This is a wonderful role for a proactive, precise and professional person who is looking to build their career in a small and friendly educational setting.\\n\\nKey Responsibilities of the Academic Administrator :\\n\\nTake primary responsibility for manning the main administrative office\\nShare telephone & door answering with other staff members\\nDeal with incoming/outgoing mail and deliveries and maintain Post Book\\nArrange parking/access as necessary\\nAnswer/refer general enquiries appropriately, including information requests, admissions queries, etc.\\nProcess complete applications upon notification\\nOversee student arrivals and orientation set-up\\nAssist Academic Staff in planning and implementation of orientation sessions\\nMake appropriate administrative and catering arrangements for various external and in-house events/orientations and be available for events if requested (events may be outside normal working hours)\\nCreate, maintain and update Handbook (practical information), in-house records/databases and website\\nCreate room booking sheets and allocate for teaching and events\\nObtain and record academic engagement/register information.\\nFlag any issues arising with academic staff\\nSet up and maintain the Absence Book, and ensure availability for reference Process incoming/outgoing invoices, expenses and claims\\nPrepare, submit and process monthly payroll information to external service provider\\nPrepare, distribute and process self-employed tutors' claim forms or invoices in accordance with information provided by academic staff\\nPay in/withdraw funds from bank as necessary\\nPrepare and provide internal books/ledgers and financial information and deal with matters arising\\nMinimise expenditure where relevant, but in all cases having regard to best practice, law and regulatory requirements\\nAdministrate and reconcile company commercial credit card account\\nPrepare and update any internal financial policies.\\nAssist in the preparation, recruitment, interviewing and appointment of new staff\\nObtain required information and set up new starters\\nCollate, process and deal with other HR-related queries and maintain personnel records, seeking professional employment advice when required\\nAdvise and write amendment to contract letters as/when directed by the principal\\nProvide occasional HR/Payroll support\\nTo provide basic cover in the absence of the Facilities and Maintenance Co-ordinator, ensuring that one of the pair is present whenever possible.\\nTo undertake other duties appropriate to the post, on a temporary or permanent basis, as may reasonably be required by the needs of the business. \\n\\nAbout you:\\n\\nGood qualifications (minimum to A-level) which demonstrate a high degree of literacy and numeracy.\\nDemonstrable experience of running an office/small organization successfully\\nProven knowledge and experience of financial matters, including elements such as making payments, keeping records, and ensuring compliance with internal policies and the law\\nExperience of recruiting, interviewing, and appointing new staff, including setting up new starters\\nSome knowledge or experience of the higher education environment, especially in Oxford and/or the USA\\nA high degree of accuracy and attention to detail, ensuring that the most important tasks are completed to the highest possible standards\\nThe flexibility to adapt to and juggle a wide range of tasks, prioritizing as appropriate\\nThe ability to build and maintain good relationships with a wide range of people, including students, staff, tutors and independent service providers Excellent IT skills \\nThe ability to communicate effectively and politely to everyone \\nHaving the self-motivated drive that enables a person to work independently as part of a very small team.

\\n\\nNo candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can bring value to the role, we'd love to learn more about you!"\\n\\nFor more information and to apply, contact the Oxford branch of Berry Recruitment – (phone number removed) or click 'Apply Now' to submit your application.\\n\\nPlease note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job