At a Glance
- Tasks: Support contract administration and manage queries in a dynamic environment.
- Company: Join a forward-thinking company near Bicester with a collaborative spirit.
- Benefits: Part-time hours, competitive salary, and opportunities for professional growth.
- Other info: Flexible working options and a chance to enhance your career in commercial operations.
- Why this job: Be part of a team that values organisation and attention to detail.
- Qualifications: Experience in administration, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 15000 - 20000 £ per year.
Overview
Role: Contracts & Commercial Administrator, Part Time
Salary: GBP15000 - GBP20000 per annum
Location: Near Bicester — Office Based / Hybrid
Hours: 20 hours per week
Responsibilities
- Support the administration of maintenance and service contracts
- Assist with contract renewals, uplifts, amendments, and terminations
- Check contract requirements and ensure information is maintained accurately
- Respond to and manage related queries
- Support monthly contract reviews and commercial reporting administration
- Raise and manage subcontractor PPM purchase orders
- Update internal systems with PO information and ensure jobs are updated correctly where required
- Monitor outstanding PO requests and approvals
- Maintain accurate records across internal systems and client portals, including Macro and Asset information
- Support invoice preparation and commercial administration
- Assist the commercial team with PPM-related queries
- Documentation & Compliance: Ensure contract documentation is accurate and up to date
- Maintain organised electronic filing systems
- Chase and maintain supporting documentation where required
- Support continuous improvement of processes and procedures
- Provide administrative support to the Commercial Operations
- Liaise with subcontractors, suppliers, and internal departments
- Support the smooth running of commercial and operational processes
Qualifications
- Previous administration experience within Facilities Management, Maintenance, Construction, or Engineering
- Experience raising purchase orders and invoices
- Strong organisational skills and attention to detail
- Good communication and problem-solving skills
- Ability to manage workload independently
- Strong Microsoft Office skills, particularly Excel
- Comfortable working within a fast-paced environment
- Experience using job management systems
- Understanding of PPM processes and maintenance contracts
- Experience working with subcontractors and client portals
- Commercial or operational reporting experience
Contracts & Commercial Administrator in Bicester employer: Berry Recruitment Ltd
As a Contracts & Commercial Administrator at our company near Bicester, you will join a supportive and dynamic team that values collaboration and continuous improvement. We offer flexible working arrangements, competitive salary packages, and opportunities for professional development, ensuring that you can grow your skills while contributing to meaningful projects in the facilities management sector. Our office culture promotes open communication and teamwork, making it an excellent environment for those seeking a rewarding career path.
StudySmarter Expert Advice🤫
We think this is how you could land Contracts & Commercial Administrator in Bicester
✨Tip Number 1
Network like a pro! Reach out to your connections in the Facilities Management or Construction sectors. We all know that sometimes it’s not just what you know, but who you know that can help you land that Contracts & Commercial Administrator role.
✨Tip Number 2
Prepare for those interviews by brushing up on your knowledge of PPM processes and maintenance contracts. We want you to feel confident discussing your previous experience with raising purchase orders and invoices. Practice makes perfect!
✨Tip Number 3
Don’t forget to showcase your organisational skills! During interviews, share examples of how you’ve maintained accurate records and managed workloads independently. We love hearing about your attention to detail!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for candidates who are proactive and eager to join our team in supporting commercial operations.
We think you need these skills to ace Contracts & Commercial Administrator in Bicester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience in administration, especially within Facilities Management or similar fields. We want to see how your skills match the role of Contracts & Commercial Administrator!
Showcase Your Skills:Don’t forget to emphasise your strong organisational skills and attention to detail. Mention any experience you have with purchase orders, invoices, and job management systems, as these are key for us.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for this role. Share specific examples of how you've managed contracts or supported commercial processes in the past.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Berry Recruitment Ltd
✨Know Your Contracts
Familiarise yourself with the basics of contracts and commercial administration. Brush up on key terms and processes related to maintenance contracts, purchase orders, and invoicing. This will show that you understand the role and can engage in meaningful discussions during the interview.
✨Showcase Your Organisational Skills
Prepare examples from your past experience that highlight your organisational skills and attention to detail. Think about times when you successfully managed multiple tasks or maintained accurate records. Be ready to discuss how you prioritise your workload, especially in a fast-paced environment.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role involves liaising with subcontractors and internal departments, effective communication is key. Consider doing mock interviews with a friend to refine your responses and ensure you convey your ideas confidently.
✨Demonstrate Problem-Solving Abilities
Be prepared to discuss specific challenges you've faced in previous roles and how you resolved them. Highlight your problem-solving skills, especially in relation to contract management or administrative tasks. This will demonstrate your ability to handle queries and support the smooth running of commercial processes.
