Auction Coordinator in City of London

Career Opportunities: Auction Coordinator (2248)

Requisition ID2248-Posted -Fine Wine-Fine Wine- External Location (1) -Fine Wine Sales

Reporting to: The Head of Auctions – Senior Auction Specialist

The Role in a Nutshell:

Berry Bros & Rudd (BB&R) is expanding its auction business and is recruiting an Auction Coordinator to own the operational execution of sales in this exciting new growth channel. This dynamic role is ideal for a candidate who thrives in a fast-paced environment, enjoys multi-tasking and organisational tasks, and is able to be flexible and re-prioritise, whilst coordinating all key processes leading up to the sales.

Purpose of the Role:

The Auction Coordinator ensures that everything runs smoothly before, during, and after wine and spirits auctions, while delivering exceptional client service. The role covers a range of activities, from logistics and client service to administrative tasks.

Working with:

Head of Auctions, Senior Specialist; Goods In, Business Support; Operations & Logistics, Marketing, Events.

What will you do?

• Manage the daily administration of BB&R’s UK auctions, liaising with both external and internal stakeholders, as well as providing support to new projects and initiatives.
• Oversee pre- and post-sale auction processes, including creating pricing and proposals for clients, managing consignment agreements, data entry, and client communication.
• Manage all matters relating to auction consignment agreements, ensuring legal compliance and accuracy.
• Maintain comprehensive auction files including consignor records and sales documentation.
• Manage sales reserves and any post-sale adjustments.
• Work with BB&R’s Data & Insights team to compile auction results and reports, ensuring accuracy and timely distribution to internal stakeholders.
• Serve as a primary point of contact for clients throughout the consignment process, addressing enquiries and resolving issues, ensuring high levels of satisfaction.
• Provide clients with pre- and post-sale documentation and updates on their consignments.
• Work with BB&R’s Credit Control Team to ensure that appropriate compliance processes are completed in a timely manner.
• Liaise with clients, third-party storage providers, shipping coordinators, and BB&R’s global offices to manage inbound shipments in line with catalogue deadlines.
• Work with BB&R’s Shipping and Logistics teams to coordinate movement of property internally and externally, including to third-party services.
• Support BB&R’s Quality & Authentication Team to assist with property inspections at the warehouse and client premises.
• Work with BB&R’s Warehouse Team to manage photography for auction catalogues and promotional materials.
• Work with BB&R’s Operations Team to ensure smooth logistical workflows.
• Work with Business Support Team to manage post-sales transferral of stock into Customers’ Private Reserves.
• Organise and support events, including liaising with BB&R’s Events Team, managing guest lists, and coordinating menus and dietary requirements.

What will you bring to the role?

• Minimum 1 years’ experience in business administration or client services.
• Excellent client service, with strong verbal and written communication skills. Experience in legal, finance, or project management preferred.
• Technologically savvy with an operational mindset. Ability to prioritise, multitask, and meet tight deadlines.
• Creative problem solver who performs well under pressure.
• Highly organised with strong attention to detail.
• Self-motivated and able to work independently or as part of a team.
• Proficient in Microsoft Office; SAP experience a plus.
• Strong interest in wine and spirits preferred.

We support our colleagues with a wide range of benefits: you will start with 24 days\' holiday, and 3 additional days over the Christmas period and 1 Personal Day, Private Medical cover & Health plan, Life Insurance, Pension, Employee Assistance Programme (EAP), generous Employee discount (up to 40% off products), and many more.

N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.