Technical Administrator

Berkeley Oxford & Chiltern is a proud member of the Berkeley Group, passionate about making a difference and delivering sustainable developments, continuously adapting to improve each development for the communities they serve. We are committed to working in partnership and collaboration to continue to build fantastic homes in amazing places. No two Berkeley developments are the same and our bespoke approach sets us apart from our competitors. We are constantly evolving and refining as a company to develop some of the most complex sites into successful mixed-use developments.

At the heart of everything we do is a strong team of people committed to achieving exceptional levels of customer service, delivering high quality homes where vibrant and sustainable communities have been created. Our people and the incredible projects that we deliver are amongst the best reasons that we come to work every day. We work hard and what we do is challenging, but it is hugely meaningful and we have fun together. It is clear that we enjoy what we do, the difference we make to society and we are very proud of the people that make up Berkeley. We have a culture that is rooted in attention to detail, strong communication, and a huge feeling of ownership and pride.

The role requires someone who is happy to muck in, support colleagues, and take a hands-on approach to day-to-day tasks. You will have strong attention to detail, good communication skills, and confidence managing documents, trackers, and administrative processes. The successful candidate will be comfortable using IT systems, willing to learn new tools, and able to work both independently and as part of a collaborative team.

• Accounting System (IFS)
  • Raise Purchase Orders (POs) using the IFS accounting system and update fee sheets with approved PO numbers.
  • Support the team, Accounts, and suppliers with PO‑related queries.
  • Assist with reviewing outstanding invoices and closing or updating old POs.
• Consultant Appointments
  • Draft Consultant Appointment documents as requested and distribute them once approved.
  • Receive signed Consultant Appointments, prepare internal approval coversheets, scan and file documents, and issue copies to consultants.
  • Maintain and update the Appointment Tracker at each stage of the process.
  • Track and follow up on consultant competency questionnaires.
  • Monitor and update Professional Indemnity (PI) insurance records for consultants.
• General Administration
  • Schedule meetings for the Technical team and book meeting rooms when required.
  • Upload documents to the Document Management System (Viewpoint).
  • Help monitor plot sign‑off certificates.
  • Support the preparation of Health & Safety and Operations & Maintenance files.
  • Scan, file, and maintain accurate document records.
  • Manage access requests for legacy SharePoint sites.
  • Provide reception cover when needed.
  • Coordinate team events (e.g., Christmas or summer gatherings).
  • Support and assist with charity fundraising activities and events in collaboration with the company’s charity partner.
• Routine Tasks
  • Weekly: Check stationery levels and place orders when required.
  • Weekly: Manage team birthday cards (ensuring they are prepared and signed).
  • Monthly: Review the PI Tracker for expired insurance certificates and request updated documentation from consultants.
  • Monthly: Check printer and plotter ink/paper levels and order supplies as needed.
  • Quarterly: Complete and submit KPI returns to the Group Sustainability team.
  • Yearly: Review annual Consultant Competency Questionnaires and request updated versions where needed.

Experience required:

• Previous experience in an administrative role, providing effective support to a busy team.
• Competent user of Microsoft Office 365 (including Outlook, Word, Excel, and Teams) with confidence managing documents, trackers, and shared systems.
• Experience working with document management systems and maintaining accurate records.
• Industry knowledge or experience within a technical, construction, or similar environment is desirable but not essential.

Why join us?

• 25 days annual leave, increasing with service to 33 days.
• Health and wellbeing benefits including Private Medical Insurance.
• Lifestyle benefits including access to an online discount platform.
• Berkeley Foundation volunteer day.
• Private pension plan.
• Group life assurance.

The standard default full-time working hours in the office are 8am-5pm with core working hours 9am-4pm.

Internal applicants: If you’re an internal applicant, please ensure you’ve informed your line manager of your intention to apply for this position.