Personal Assistant - Fixed Term Contract in London

Personal Assistant – Fixed Term ContractDepartment: Administration

Employment Type: Fixed Term – Full Time

Location: Fulham, London

DescriptionBerkeley Group builds homes and neighbourhoods across London, Birmingham and the South of England. We revive underused land, creating welcoming, sustainable and nature-rich places where communities thrive and where people of all ages and backgrounds enjoy a great quality of life. We specialise in long‐term brownfield regeneration, focusing on challenging and complex sites that are beyond the scope of conventional homebuilders. We are highly collaborative, working with councils and communities to create a shared vision and to unlock a mix of social, environmental, economic and commercial value that benefits all our stakeholders. Our passion for quality and design underpins everything we do. All Berkeley homes are created with care, expertise and relentless attention to detail.

What you’ll be doing

Full inbox and diary management for the Managing Director, including responding on the Managing Director’s behalf where possible

Full complex diary management for the Managing Director & Finance Director considering locations & sufficient time preparation for meetings internally & externally

Ensure both are briefed ahead of all meetings and packs prepared if necessary

Prepare agendas for meetings and distribute accordingly

Ability to upward manage to ensure deadlines are met and deliverables received from other senior management team members

Prepare and edit presentations, memorandums, briefing packs, reports and other documents, including preparation for board meetings

Handle and organise key and confidential documents, reports and presentations

Keep monthly account of MD’s and FD’s expenses, including MDs company card

Ability to highlight urgent matters that require attention of the MD / FD

Event coordination including 3 large charity events every year

Organise meeting refreshments when required

Flexibility with site location – ability to move with MD to different sites as required

Manage holiday and absence records

Editing of the weekly newsletter

General assistance for the finance team

What you’ll bring

Excellent organisational skills

Exceptional communication and interpersonal skills, with an open and welcoming disposition to build and maintain effective working relationships, with both internal and external stakeholders

Advanced proficiency in Microsoft Office

Excellent attention to detail

Proven ability to manage multiple priorities in a busy environment

Confidentiality – Handle commercially sensitive information and personnel information with discretion

Why join us?

25 days annual leave, increasing with service to 33 days

Health and wellbeing benefits including Private Medical Insurance

Lifestyle benefits including access to an online discount platform

Berkeley Foundation volunteer day

Private pension plan

Group life assurance

The standard default full‐time working hours in the office are 8am-5pm with core working hours 9am-4pm.

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