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- Tasks: Manage document control systems and ensure high organisational standards.
- Company: Join Berkeley Oxford & Chiltern, a leader in sustainable development and community-focused projects.
- Benefits: Enjoy 25-33 days annual leave, private medical insurance, and lifestyle perks.
- Why this job: Be part of a passionate team making a meaningful impact in vibrant communities.
- Qualifications: Experience in main contracting and proficiency in document control systems preferred.
- Other info: This role is based in Taplow with travel across regional sites.
The predicted salary is between 36000 - 60000 £ per year.
Document Control Coordinator
Department: Technical
Employment Type: Permanent
Location: Taplow, Buckinghamshire
Description
The role
- Manage and track design information within the project EDMS.
- Review and update roles, permissions, and security access for internal and external users.
- Coordinate and distribute technical drawings, track document status, and follow up on outstanding tasks.
- Escalate unresolved document issues to senior managers.
- Ensure quality control of published documentation, checking revisions, references, and titles.
- Address EDMS queries from stakeholders and provide regular status reports on document progress, delays, and RFIs.
- Act as the Viewpoint subject expert, training colleagues and enforcing clear protocols.
- Manage Viewpoint information requests and maintain key trackers (DCNs, consultant appointments, insurance, and handovers).
- Oversee document control processes, including uploading, distributing, and maintaining accurate records.
- Support site teams and stakeholders with EDMS onboarding and registration.
- Generate Field View reports, provide QA sheets, and support Field View administration.
- Produce reports on query and RFI response times using EDMS tools and Excel.
- Work collaboratively with external consultants to ensure compliance with standards.
- Manage O&M documentation, liaising with clients and O&M providers for handover coordination.
- Oversee stakeholder folders on EDMS for clients, legal teams, and housing associations.
- Track and coordinate NCRs with trade contractors to ensure resolution.
- Assist with SharePoint management for internal stakeholders.
Experience required
- Experience working in a main contractor would be desirable.
- Advanced proficiency with Viewpoint document control system desirable but not essential (we are currently using Asite but moving to Viewpoint).
- Intermediate to advanced skills in Microsoft.
Why join us?
- 25 days annual leave, increasing with service to 33 days.
- Health and wellbeing benefits including Private Medical Insurance.
- Lifestyle benefits including access to an online discount platform.
- Berkeley Foundation volunteer day.
- Private pension plan.
- Group life assurance.
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Document Control Coordinator employer: Berkeley Group
Contact Detail:
Berkeley Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Control Coordinator
✨Tip Number 1
Familiarise yourself with the Viewpoint document control system, as it’s a key part of the role. Even if you haven't used it before, showing initiative by learning about its features and functionalities can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in managing document control processes in previous roles. Be ready to discuss specific examples where you ensured quality control and maintained accurate records, as this will demonstrate your attention to detail.
✨Tip Number 3
Network with professionals in the construction and document control fields. Engaging with industry contacts can provide insights into the company culture at Berkeley and may even lead to referrals, which can significantly boost your chances of landing the job.
✨Tip Number 4
Prepare to discuss how you handle communication with various stakeholders. Since the role involves coordinating with site teams and external consultants, showcasing your strong communication skills and ability to resolve issues will be crucial during interviews.
We think you need these skills to ace Document Control Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Document Control Coordinator position. Tailor your application to highlight relevant experience and skills that align with these expectations.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in document control or related fields. Mention specific tools you have used, such as Viewpoint or Asite, and how your skills can contribute to maintaining high organisational standards.
Showcase Attention to Detail: Since the role requires a strong focus on detail, provide examples in your application that demonstrate your ability to manage documents accurately. This could include past projects where you ensured quality control or managed complex documentation processes.
Express Your Passion: Convey your enthusiasm for working in a collaborative environment and your commitment to delivering high-quality outcomes. Share why you are excited about the opportunity to contribute to Berkeley's mission of creating sustainable developments.
How to prepare for a job interview at Berkeley Group
✨Understand the Document Control Process
Familiarise yourself with the document control systems and processes relevant to the role. Be prepared to discuss your experience with managing documents, tracking design information, and ensuring quality control of published documentation.
✨Showcase Your Attention to Detail
Since the role requires a high level of attention to detail, be ready to provide examples from your past work where your meticulousness made a difference. Highlight any specific instances where you caught errors or improved processes.
✨Demonstrate Communication Skills
Effective communication is key in this role. Prepare to discuss how you've successfully coordinated with various stakeholders, managed queries, and escalated issues in previous positions. Clear examples will help illustrate your capabilities.
✨Be Ready to Discuss Software Proficiency
While advanced proficiency in Viewpoint is desirable, being well-versed in other document control systems like Asite and having strong Excel skills can set you apart. Be prepared to talk about your experience with these tools and how you've used them to enhance document management.
