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- Tasks: Oversee daily office operations and ensure smooth running of the business.
- Company: Join a family-run leader in antique jewellery with a rich history.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Why this job: Be part of a passionate team preserving historical craftsmanship and making an impact.
- Qualifications: Experience in business operations, preferably in jewellery or antiques.
- Other info: Dynamic role with a focus on organisation, compliance, and supplier management.
The predicted salary is between 30000 - 40000 £ per year.
Berganza is renowned for offering one of the most extensive collections of antique rings globally, spanning periods from Roman and Byzantine to Victorian, Art Deco, and retro designs from the 1940s and 1950s. As a family-run business, we are committed to a lifelong service approach for our clients. Specializing in natural, untreated, and enhancement-free gems, we curate only the finest quality pieces that capture the best characteristics of their historical periods. Our dedication to exceptional craftsmanship and authenticity defines our reputation as a leader in historical jewelry.
We are looking for an organized, proactive, and detail-oriented business office manager to oversee the smooth day-to-day running of our company and operations. This is a key role within the business, supporting the Director and working closely with HR, payroll providers, and external suppliers to ensure our office, compliance processes, and administrative systems operate efficiently. The ideal candidate will be highly organized, confident in managing multiple priorities, and comfortable handling both operational administration and compliance responsibilities. Having a solid background in the jewellery industry is preferred.
- Office Operations & Logistics
- Manage day-to-day office administration to ensure efficient operations.
- Maintain office supplies and conduct regular inventory checks.
- Process invoices, bills, and utilities while maintaining accurate financial records.
- Handle general business administrative tasks across the organisation.
- Assist with logistics imports and exports of jewelry, antiques, and gemstones.
- Prepare package and send gemstone submissions to international laboratories.
- Supplier & Utilities Management
- Manage and review utilities and service contracts.
- Negotiate with suppliers and service providers to ensure competitive rates and service quality.
- Monitor contract renewals and maintain supplier relationships.
- HR Support
- Provide ad hoc HR administrative support when required.
- Coordinate with HR and payroll providers to ensure employee documentation is accurate and up to date.
- Maintain staff records, policies, and employee handbooks.
- Ensure the staff rota/schedule is kept up to date.
- Compliance & Health & Safety
- Ensure health and safety documentation and compliance records are maintained and current.
- Support the business in maintaining relevant associations, regulatory requirements, and compliance documentation.
- Facilities & Maintenance
- Coordinate repairs, maintenance, and security contracts for the office.
- Liaise with contractors and service providers to ensure work is completed efficiently.
We are looking for someone with previous business operations manager experience in the jewellery business, or alternatively, in the art and antiques market.
Qualifications
- Proficiency in Inventory Management and Supply Chain Management
- Experience with Logistics Management and Procurement
- Exceptional organizational, problem-solving, and analytical abilities
- Excellent verbal and written communication skills
- Proficiency in relevant software tools and systems for operations and logistics
- Previous experience in retail or luxury goods industry is a plus
Office Manager in London employer: Berganza
Contact Detail:
Berganza Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to people in the jewellery and antiques industry. Attend events, join online forums, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Prepare a portfolio or a presentation that highlights your experience in office management and the jewellery sector. Bring it along to interviews to demonstrate your expertise and passion for the industry.
✨Tip Number 3
Be proactive! If you see a job opening that excites you, don’t just wait for the application process. Reach out directly to the company through our website, express your interest, and ask about potential opportunities.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the Office Manager position.
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role at Berganza. Highlight your experience in business operations, especially in the jewellery or antiques sector. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of your organisational skills and how you've managed multiple priorities in previous roles.
Showcase Relevant Experience: When filling out your application, don’t forget to showcase any relevant experience you have in logistics management, compliance, or HR support. We love seeing candidates who understand the ins and outs of our industry!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our family-run business!
How to prepare for a job interview at Berganza
✨Know Your Gems
Familiarise yourself with the different types of jewellery and gemstones that Berganza offers. Being able to discuss specific pieces or historical periods will show your genuine interest in the industry and the company.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where you successfully managed multiple priorities or streamlined office operations. Highlighting your organisational prowess will resonate well with their need for a detail-oriented Office Manager.
✨Understand Compliance and Health & Safety
Brush up on compliance regulations relevant to the jewellery industry. Be ready to discuss how you've handled compliance documentation in previous roles, as this is a key responsibility in the position.
✨Communicate Clearly
Practice articulating your thoughts clearly and confidently. Since excellent verbal and written communication skills are essential, consider preparing a few points about your previous experiences that demonstrate these abilities.