Finance Assistant - Sales Ledger in Newark

A key member of the Finance team, working within a fast-paced environment. As the Finance Assistant – Sales Ledger, you will be assisting with the Benoy EMEA Sales Ledger, ensuring fees are raised accurately and on time and considering all international aspects involved with the invoicing process. Another key area of the role will involve Credit Control/Debt Collection following the Handley House process and under the guidance of the Assistance Finance Manager and Head of Finance. You will be assisting with the month end processes for the Handley House businesses in the EMEA region, in the timescales given. The role will also include analytical duties to support the finance team, and ad-hoc project reporting.

What we are looking for

• Technical

• Intermediate Excel Skills
• Good knowledge of other Microsoft packages including Outlook and Word
• Good systems knowledge. Experience of Oracle is desirable
• Experience of working within a finance environment

• Excellent time management and organisation skills required. The ability to prioritise work is essential.
• Strong communication skills with the ability to communicate at all levels in a professional manner
• Excellent team working ethic to ensure a seamless finance service is provided across the business.
• The ability to use initiative when problem solving demonstrating a logical and consistent approach.
• The ability to demonstrate commercial awareness and business acumen.
• Adaptable to change & willingness to learn new skills.
• Able to work with minimum supervision & strong attention to detail.

• To work flexibly to meet the needs of the service at busy times is essential.
• To work accurately & efficiently in a fast paced & changing environment

What We Can Offer You

• Competitive Salary
• Flexible working with the option of three days in the studio and two working from home
• A fun, inclusive and collaborative studio environment with an active calendar of social activities
• 22 days annual leave with the option to buy more
• A range of benefits, including private medical/life insurance and pension

Key Responsibilities

• Sales Ledger

• Raising manual invoices
• Inputting invoices into the accounting system
• Liaising with project directors/operational directors to ensure the most accurate data is available
• Liaising with clients in relation to invoice queries
• Maintaining the India billings spreadsheet for the annual tax return
• Monthly review & preparation of the expense recharge sales invoices
• Issue of the sales invoices to clients via email or courier where required

• Liaising with clients for payment
• Issue of statements of account and debt letters in accordance with company policy
• Acknowledgement of receipts
• Communication with project directors regarding any late payment issues
• Maintenance & reconciliation of the receipt’s spreadsheet
• Accurate internal reporting & recording of receipts separating out charges & exchange gains or losses
• Highlighting any problem debts to the Assistant Finance Manager & Head of Finance

• Assisting the finance team with closing and reconciling the ledgers at the month end
• Assisting the finance team with year end and audit requirements
• Petty Cash processing, maintenance & reconciliation

• Providing cost and billing summaries to project leaders on request
• Supporting the team at key periods ie during absences or heavy workloads
• Accurate input of Reed & Mackay travel invoices into Oracle
• Attendance & preparation relating to role related meetings