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For Companies At a Glance
- Tasks: Support Directors and teams with admin tasks, meeting coordination, and project documentation.
- Company: Dynamic London studio with a collaborative and supportive environment.
- Benefits: Competitive salary, professional development, and a vibrant workplace culture.
- Why this job: Be the backbone of exciting projects and enhance your organisational skills.
- Qualifications: Proficiency in Microsoft Office, strong communication skills, and a proactive attitude.
- Other info: Great opportunity for career growth in a fast-paced, people-oriented setting.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for a proactive and highly organised Project Administrator to support our Directors, Project Teams, and Commercial functions in our London studio. This role is integral to ensuring the smooth running of administrative operations, including project documentation, travel coordination, meeting support, and front-of-house assistance. You will be the go-to person for both project and executive-level administration, while also supporting the overall studio environment.
Key Responsibilities
- Provide day-to-day administrative support to Directors and Project Teams, including meeting coordination, diary management, and secretarial duties.
- Prepare, edit, and format reports, minutes, and other operational documents.
- Assist in project documentation and bid submissions, including light formatting and research tasks.
- Support the coordination and tracking of project plans, resource planning, and team scheduling.
- Maintain and manage accurate project records and documentation on SharePoint and internal servers.
- Coordinate with Commercial and Project Leads on the implementation of project management and design process standards.
- Train and onboard new Project Administrators, providing guidance on internal tools, templates, systems, and processes to ensure a smooth transition into the team.
- Organise internal and external meetings, including agenda preparation, minute taking, follow-ups, and room booking.
- Coordinate client studio visits in collaboration with the Office Manager, including catering, presentation materials, and visitor logistics.
- Book client and consultant appointments, including venues and travel arrangements.
- Support Directors with business development collateral, making minor tweaks to presentations where required.
- Arrange travel, accommodation, and visas for Directors and team members through preferred travel providers.
- Maintain up-to-date contact lists, input client information into internal systems (e.g. Cito), and support diary/calendar management.
- Support other Administrators and front-of-house reception as required.
- Help maintain a high standard of studio presentation in line with company expectations.
- Perform other ad hoc duties to support business operations.
About You
Skills & Experience Required
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), SharePoint, and Oracle. Experience with InDesign and Illustrator is advantageous.
- Demonstrated experience in a fast-paced, people-oriented environment managing multiple priorities.
- Experience within professional services and/or built environment sector preferred.
- Highly organised with exceptional attention to detail and problem-solving abilities.
- Strong written and verbal communication skills.
- A proactive, can-do attitude and a collaborative team player.
- Confident and professional when engaging with individuals at all levels of the organisation.
Project Administrator in London employer: Benoy
Contact Detail:
Benoy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Project Administrator role. You never know who might have the inside scoop on an opening!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their work culture and recent achievements. This will help you tailor your responses and show that you're genuinely interested in joining their team.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. Focus on common questions for administrative roles, and don’t forget to highlight your organisational skills and attention to detail.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are excited about our opportunities. Make sure to showcase your relevant experience and skills that align with the Project Administrator role.
We think you need these skills to ace Project Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight your experience in administrative support, project documentation, and any relevant software skills. We want to see how your background aligns with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that demonstrate your organisational skills and proactive attitude. Let us know why you want to join StudySmarter!
Showcase Your Skills: In your application, don’t forget to showcase your proficiency in Microsoft Office Suite and any other relevant tools like SharePoint. If you have experience with InDesign or Illustrator, make sure to mention that too. We love seeing candidates who are tech-savvy!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you get all the updates directly from us. Plus, it’s super easy to do!
How to prepare for a job interview at Benoy
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities listed in the job description, such as diary management and project documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
As a Project Administrator, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple priorities or coordinated meetings. Bring a portfolio of your work if possible, showcasing your ability to create well-structured documents or reports.
✨Brush Up on Your Tech Skills
Make sure you're comfortable with Microsoft Office Suite, SharePoint, and any other tools mentioned in the job description. If you have experience with InDesign or Illustrator, be ready to discuss how you've used these tools in previous roles. This will highlight your technical proficiency and adaptability.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the team dynamics, company culture, or specific projects. This not only shows your interest but also helps you gauge if the company is the right fit for you. Plus, it gives you a chance to engage with your interviewers on a deeper level.
