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- Tasks: Support senior leaders with diary management, travel coordination, and administrative tasks.
- Company: Join Benifex, a fast-growing tech company revolutionising employee rewards.
- Benefits: Competitive salary, great benefits, and a dynamic work environment.
- Why this job: Be a key player in a thriving company and make a real impact.
- Qualifications: Experience as a PA/EA, excellent communication skills, and attention to detail.
- Other info: Opportunities for growth and a commitment to diversity and inclusion.
The predicted salary is between 36000 - 48000 £ per year.
Great Benefits £42,000-47,000
Who are Benifex? We are a fast-moving technology company, and one of the most successful providers of online reward and benefits solutions in the world. We believe that everyone deserves an exceptional experience at work, every day, and build workplace technology that makes this happen. Benifex’s mission is to build remarkable experiences that employees love. Today Benifex supports more than five million employees in over 3,000 organisations across more than 100 countries. To help us on our quest to be the best, we need brilliant people on board and that’s where you come in.
Why should you apply?
- Impact: we are going through a huge amount of growth as a business and you will be the key support function for leadership as we scale
- Autonomy: the EA role comes with a large amount of freedom to dictate how your work is accomplished and you will be trusted with dictating how you approach things
- Partnership: you’ll be a trusted business partner for three senior leaders, including our new CEO, Mathieu
Please note we are unable to offer visa sponsorship and require people to be based in the UK for this position.
Role Overview
This role requires two days a week in our Southampton office. The Executive Assistant will play a pivotal role in supporting multiple senior leaders - including the CEO, CPO, and other members of the leadership team - by providing proactive diary management, coordinating complex travel, and delivering high-quality administrative support. The role requires someone who can operate with autonomy, discretion, and professionalism while managing a varied workload spanning meeting preparation, presentation and project support, facilities coordination, and general office administration. With significant visibility across the organisation, the EA will act as a key liaison for internal and external stakeholders, building strong relationships with senior leaders, customers, and Group colleagues.
Responsibilities
- Proactive diary management for multiple Executives, to maximise efficiency
- Arranging complex travel
- Support the Executive team with wide-ranging administrative tasks
- Book meeting spaces as required & support with company events
- Develop and maintain internal & external relationships
- Project & presentation support
- Support with general office tasks/events as required
- Provide AL cover for the team
- Attend UK based in person company updates
- Expense management (Concur)
- Adhoc admin tasks
- Facilities support (contractor liaison, general queries, upkeep, etc)
- Team management
What are we looking for?
- Previous experience working as a PA/EA
- Good knowledge of Microsoft 365
- Ability to handle confidential information in a discreet and professional manner
- Excellent communication skills
- A team player
- Exceptional attention to detail
- Confidence in managing a busy workload
- Proactive and the ability to work on your own initiative
- People management experience (desirable)
Even if you don’t meet all of the requirements for this role, we encourage you to apply! We are looking for talented and passionate individuals who are eager to learn and grow. We also offer a variety of other roles, so please check out our careers page to see if there is something else that might be a good fit for you.
Our interview process
Benifex understands the need to have a fast and efficient process, the below will all be completed in the shortest time possible.
- Initial informal call with the Talent team
- Online tests in numeracy and logical reasoning
- Interview with the hiring manager and a member of the team
- Interview with the Chief People Officer
- Interview with the Chief Executive Officer
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating a diverse and inclusive workplace where everyone feels welcome and respected. We believe that diversity and inclusion are essential to our success, and we are proud to be an equal opportunity employer. We are a proud member of the Disability Confident employer scheme. If you require any reasonable adjustments at any stage during the recruitment process, please let us know with your application.
Executive Assistant in Southampton employer: Benifex Limited
Contact Detail:
Benifex Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Southampton
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Benifex. Check out their website and social media to understand their values and mission. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to the Executive Assistant role. Think about how your past experiences align with the responsibilities listed in the job description. We want you to feel confident and ready to impress!
✨Tip Number 3
Show off your organisational skills! During the interview, highlight specific examples of how you've managed complex schedules or coordinated travel in the past. This is your chance to demonstrate that you can handle the busy workload that comes with the EA position.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a simple gesture that can leave a lasting impression and shows your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Executive Assistant in Southampton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience as an Executive Assistant. We want to see how your skills align with our needs, so don’t hold back on showcasing your diary management and communication prowess!
Show Off Your Personality: While professionalism is key, we also love to see a bit of your personality shine through. Don’t be afraid to let us know what makes you tick and how you can contribute to our vibrant culture at Benifex.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate well-structured applications that are easy to read. Remember, you’re applying for a role that requires exceptional attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands quickly. Plus, you’ll find all the info you need about the role and our company there!
How to prepare for a job interview at Benifex Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with diary management, travel coordination, and administrative support tasks. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
As an EA, you'll be liaising with senior leaders and stakeholders. Practice articulating your thoughts clearly and confidently during the interview. Prepare examples of how you've effectively communicated in previous roles, especially in high-pressure situations.
✨Demonstrate Proactivity and Autonomy
Benifex values autonomy in this role, so be ready to discuss instances where you've taken initiative. Share specific examples of how you've managed your workload independently and made decisions that positively impacted your team or organisation.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle confidential information. Think about potential challenges you might face as an EA and how you would address them. This will show your critical thinking and readiness for the role.