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For Companies At a Glance
- Tasks: Support senior leaders with diary management, travel coordination, and administrative tasks.
- Company: Join Benifex, a fast-growing tech company revolutionising employee rewards.
- Benefits: Enjoy flexible work, competitive salary, and a comprehensive benefits package.
- Why this job: Be a key player in a thriving company and make a real impact.
- Qualifications: Experience as a PA/EA, strong communication skills, and attention to detail.
- Other info: Dynamic environment with opportunities for growth and development.
The predicted salary is between 36000 - 42000 £ per year.
We are a fast-moving technology company, and one of the most successful providers of online reward and benefits solutions in the world. We believe that everyone deserves an exceptional experience at work, every day, and build workplace technology that makes this happen. Benifex’s mission is to build remarkable experiences that employees love. Today Benifex supports more than five million employees in over 3,000 organisations across more than 100 countries.
To help us on our quest to be the best, we need brilliant people on board and that’s where you come in.
Why should you apply?
- Impact: we are going through a huge amount of growth as a business and you will be the key support function for leadership as we scale
- Autonomy: the EA role comes with a large amount of freedom to dictate how your work is accomplished and you will be trusted with dictating how you approach things
- Partnership: you’ll be a trusted business partner for three senior leaders, including our new CEO, Mathieu.
Please note we are unable to offer visa sponsorship and require people to be based in the UK for this position.
Great benefits
- £42,000-47,000
- Flexible work – choose a working setup that works for you. While this role is initially 2 days per week in the office, there is potential to flex in future.
- Full access to our comprehensive benefits package, including discounts from hundreds of high street brands, salary sacrifice schemes across Finance, Health, Tech, and more
- 25 days holiday plus your local bank holidays
- Your birthday off
- Two half day wellbeing days
- Healthcare cash plan to cover the costs of day-to-day healthcare
- Employee Assistance Plan 24/7 365 support
- Income Protection (75%) and life assurance (4x salary)
- Referral bonuses
- Enhanced parental leave package - 26 weeks fully paid maternity leave and 4 weeks fully paid paternity leave
- Work from Anywhere policy for 90 days
- Buy and Sell scheme for holidays
- £50 monthly allowance to spend on whatever takes your fancy, your very own Benifex card will be topped up at the start of each month!
Role Overview
This role requires two days a week in our Southampton office. The Executive Assistant will play a pivotal role in supporting multiple senior leaders - including the CEO, CPO, and other members of the leadership team - by providing proactive diary management, coordinating complex travel, and delivering high-quality administrative support.
The role requires someone who can operate with autonomy, discretion, and professionalism while managing a varied workload spanning meeting preparation, presentation and project support, facilities coordination, and general office administration. With significant visibility across the organisation, the EA will act as a key liaison for internal and external stakeholders, building strong relationships with senior leaders, customers, and Group colleagues.
Responsibilities
- Proactive diary management for multiple Executives, to maximise efficiency
- Arranging complex travel
- Support the Executive team with wide-ranging administrative tasks
- Book meeting spaces as required & support with company events
- Develop and maintain internal & external relationships
- Project & presentation support
- Support with general office tasks/events as required
- Provide AL cover for the team
- Attend UK based in person company updates
- Expense management (Concur)
- Adhoc admin tasks
- Facilities support (contractor liaison, general queries, upkeep, etc)
- Team management
What are we looking for?
- Previous experience working as a PA/EA
- Good knowledge of Microsoft 365
- Ability to handle confidential information in a discreet and professional manner
- Excellent communication skills
- A team player
- Exceptional attention to detail
- Confidence in managing a busy workload
- Proactive and the ability to work on your own initiative
- People management experience (desirable)
Even if you don’t meet all of the requirements for this role, we encourage you to apply! We are looking for talented and passionate individuals who are eager to learn and grow. We also offer a variety of other roles, so please check out our careers page to see if there is something else that might be a good fit for you.
Our interview process
- Initial informal call with the Talent team
- Online tests in numeracy and logical reasoning
- Interview with the hiring manager and a member of the team
- Interview with the Chief People Officer
- Interview with the Chief Executive Officer
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating a diverse and inclusive workplace where everyone feels welcome and respected. We believe that diversity and inclusion are essential to our success, and we are proud to be an equal opportunity employer. We are a proud member of the Disability Confident employer scheme. If you require any reasonable adjustments at any stage during the recruitment process, please let us know with your application.
Locations
Southampton
Remote status
Hybrid
Yearly salary
£42,000 - £47,000
Executive Assistant in Southampton employer: Benifex Denmark A/S
Contact Detail:
Benifex Denmark A/S Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Southampton
✨Tip Number 1
Get to know the company culture! Before your interview, check out Benifex's social media and website. Understanding their values and mission will help you connect with the team and show that you're genuinely interested.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when discussing your experience and how it aligns with the Executive Assistant role.
✨Tip Number 3
Network like a pro! Reach out to current or former employees on LinkedIn. They can provide insider tips about the interview process and what it's really like to work at Benifex. Plus, it shows initiative!
✨Tip Number 4
Follow up after your interview! A quick thank-you email to your interviewers can go a long way. It shows appreciation and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Executive Assistant in Southampton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your relevant experience and skills that align with what we’re looking for, like diary management and communication skills.
Show Your Personality: We want to see the real you! Don’t be afraid to let your personality shine through in your application. Share your passion for supporting leaders and how you can contribute to our mission at Benifex.
Be Clear and Concise: Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read. We appreciate clarity, especially when it comes to your achievements and experiences.
Apply Through Our Website: For the best chance of success, make sure to apply directly through our careers page. This way, your application goes straight to us, and we can review it promptly!
How to prepare for a job interview at Benifex Denmark A/S
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with diary management, travel coordination, and the specific needs of senior leaders. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
As an EA, you'll be liaising with various stakeholders. During the interview, highlight your excellent communication skills by providing examples of how you've effectively managed relationships in previous roles. Be clear and concise in your responses, and don’t hesitate to ask questions to show your engagement.
✨Demonstrate Proactivity and Autonomy
Benifex values autonomy in this role, so come prepared with examples of how you've taken initiative in past positions. Discuss situations where you identified a problem and took steps to resolve it without waiting for direction. This will illustrate your ability to work independently and manage a busy workload.
✨Prepare for the Unexpected
Interviews can sometimes throw curveballs, especially with multiple rounds. Practice common interview questions but also prepare for situational questions that assess your problem-solving skills. Think about how you would handle last-minute changes in schedules or unexpected challenges in travel arrangements.
