Board Administrator

Location: Remote (occasional in-person attendance may be required for special events)

Commitment: Approx. 3–4 hours per week

Reports to: Chair & CEO, Daniel May

About Belong

Belong is a recognition and storytelling platform celebrating identity, courage, and impact. Through initiatives such as the Belong Impact List, we recognise individuals and organisations driving positive change in inclusion, representation, and belonging.

Our mission is simple — to create a world where everyone feels safe, seen, and celebrated for who they are.

The Belong Board plays a crucial role in shaping the strategy, governance, and impact of our work. We are now seeking a dedicated and organised Board Administrator / Assistant to help ensure our meetings, papers, and communications run seamlessly as we continue to grow.

Purpose of the Role

The Board Administrator / Assistant will provide vital administrative support to the Belong Board, helping us stay organised, accountable, and aligned as we drive forward initiatives like the Belong Impact List and other key programmes.

This role is perfect for someone who thrives in structured, purposeful environments, values teamwork, and enjoys helping others stay focused and on track.

Key Responsibilities

• Meeting Coordination:

• Schedule board and subcommittee meetings, send calendar invites, and manage logistics (Teams/Zoom links, reminders, etc.).

• Support the preparation and circulation of meeting agendas and materials.

• Board Papers & Documentation:

• Collate, format, and distribute board papers and supporting documents.

• Ensure papers are shared securely and on time via SharePoint or Google Drive.

• Minutes & Records:

• Take accurate and professional minutes during meetings.

• Record key discussions, decisions, and agreed actions.

• Circulate minutes promptly after meetings for review.

• Action Tracking:

• Maintain a live tracker of follow-up actions, deadlines, and accountability.

• Support progress monitoring across Belong\’s initiatives, including the Belong Impact List.

• Document Management:

• Maintain an organised digital filing system for minutes, reports, and governance records.

• Ensure board documentation is easy to locate and consistently updated.

• Administrative Support:

• Provide general support to the Chair & CEO with scheduling, correspondence, and preparation of reports.

• Assist with board communications, progress summaries, and project updates.

Skills, Experience and Attributes

• Excellent organisation and time management skills

• Strong written and verbal communication abilities

• Attention to detail and discretion when handling sensitive information

• Confident using Microsoft Office or Google Workspace (Teams, Word, Excel, SharePoint, etc.)

• Proactive, reliable, and able to work independently

• A genuine passion for Belong\’s mission and values around equality, diversity, and inclusion

What You\’ll Gain

• Experience supporting a purpose-led board driving the Belong Impact List

• The opportunity to work alongside senior leaders and contribute to Belong\’s continued growth

• Development of governance, communication, and administrative skills

• The satisfaction of supporting a movement that celebrates identity, representation, and belonging