Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage office operations, support the Minister, and handle communications.
- Company: Join Belmont Presbyterian Church, a welcoming community focused on faith and service.
- Benefits: Enjoy a part-time role with flexible hours and a supportive environment.
- Why this job: Make a difference in your community while gaining valuable administrative experience.
- Qualifications: GCSEs in five subjects, recent office experience, and Microsoft Office skills required.
- Other info: Opportunity to work within a Christian ethos and develop your organisational skills.
The predicted salary is between 14392 - 14392 £ per year.
BELMONT PRESBYTERIAN CHURCH
Job Title: Office Manager
Employment: Part-time permanent
- 20 hours per week
- Monday to Friday 9.00am to 1.00pm
- Responsible to Congregational Committee through the Line Manager
Salary £14,392 per annum (based on PCI Admin Staff Scales)
Job Description
(1) To liaise with the Minister, Youth and Family Ministry Coordinator, Clerk of Session, Principle Office Bearers of Congregational Committee and, as appropriate, with Ancillary Staff
(2) To provide reception services and be first point of contact for members of the Congregation, the Minister, Kirk Session, Congregational Committee, external suppliers & contractors and the general public
(3) To ensure the smooth running of the Church office with regard to record and data management (including using the Omega and Church Suite systems), and to maintain records both manual and computerised in an accurate and timely way and in accordance with Church policies and procedures
(4) To assist in the development of Church policies in line with current GDPR regulations
(5) To oversee general office administration including the management and updating of policy documents, certificates (e.g. IT) and licences to ensure all information is up-to- date and relevant; to liaise with contractors and service providers
(6) To provide a high quality administrative service for Kirk Session, Congregational Committee and the Minister
(7) To support the Minister by procuring such resources as are required for the use of the Ministry Team and associated groups
(8) To manage and author the Churchs digital communications via website, social media pages and Mailchimp Weekly Round Up email
(9) To produce information reports by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting data using Microsoft Office
(10) To provide administrative support for all in house groups and in house events including programme cards, publicity materials and tickets
(11) To support the Finance Team as is appropriate and to secure the resources necessary for the smooth running of the Church Office and administrative
facilities
(12) To ensure good communications with all who use the church premises; to facilitate and process new applications for usage of same
(13) To adhere to Health and Safety and Child Protection Guidelines by attending PCI training courses.
(14) To deal with such other administrative duties as may be determined by the Line Manager from time to time
(15) To attend meetings of the Congregational Committee and serve as Minutes Secretary
Person Specification
Essential Criteria
- GCSE passes or equivalent in five subjects (Grades A C), including English Language and Maths
- Recent experience working in an office environment within the last five years
- Competent use of common software applications such as Microsoft Office
- Ability to manage, process and maintain confidential information in a secure environment
- Ability to manage multiple tasks
- Good organisational skills with the ability to work to targets and deadlines
- Ability to work as part of a team and have good communication skills
- Commitment to working within the Christian ethos of the Presbyterian Church
Desirable Criteria
- Qualification in Business Studies and / or Administration
- ICT or Computer Skills qualification
- Experience in website management
- Experience with GDPR and Access NI procedures
- Ability to manage web-based communication systems (eg MailChimp)
- Ability to administer database systems including Omega and Church Suite
Office Manager employer: Belmont Presbyterian Church
Contact Detail:
Belmont Presbyterian Church Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Omega and Church Suite. Having hands-on experience or even a basic understanding of these systems can set you apart from other candidates.
✨Tip Number 2
Show your commitment to the Christian ethos of the Presbyterian Church by engaging with community activities or volunteering at local churches. This demonstrates your alignment with their values and mission.
✨Tip Number 3
Prepare to discuss your organisational skills in detail during the interview. Think of specific examples where you've successfully managed multiple tasks or projects, as this is crucial for the Office Manager role.
✨Tip Number 4
Network with current or former employees of Belmont Presbyterian Church if possible. They can provide insights into the office culture and expectations, which can help you tailor your approach during the application process.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the responsibilities and requirements of the Office Manager position. Tailor your application to highlight how your skills and experiences align with these specific duties.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in office administration and any roles that involved managing confidential information. Highlight your proficiency in Microsoft Office and any experience with software like Omega or Church Suite.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the church's mission. Provide examples of how you have successfully managed multiple tasks in previous positions and your commitment to working within a Christian ethos.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for an Office Manager.
How to prepare for a job interview at Belmont Presbyterian Church
✨Know the Church's Values
Familiarise yourself with the values and mission of Belmont Presbyterian Church. Understanding their Christian ethos will help you demonstrate your alignment with their goals during the interview.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational abilities. Discuss how you've managed multiple tasks and met deadlines, as this role requires strong organisational skills.
✨Be Ready to Discuss Software Proficiency
Since the role involves using Microsoft Office and other software like Omega and Church Suite, be prepared to discuss your experience with these tools. Highlight any relevant projects where you successfully utilised these applications.
✨Prepare Questions for the Interviewers
Think of insightful questions to ask the interviewers about the church's operations or future plans. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
