PA to Directors – Risk and HSE

PA to Directors – Risk and HSE When registering to this job board you will be redirected to the online application form. Please ensure that this is completed in full in order that your application can be reviewed. At Bellway we recognise that people are the key to our success and our goal is to provide a rewarding and fulfilling career in line with our values of quality, service and trust. In addition to this we are committed to being a more inclusive employer and invite applications from a variety of backgrounds. There is an exciting opportunity to join Bellway, one of the UK’s largest house builders. Our Group division located in Newcastle upon Tyne is looking to recruit a part time PA to the Directors to join the Risk and Health, Safety and Environmental teams. The Role Principal accountabilities of the PA to Directors role include: * First point of contact to deal with correspondence and telephone calls, ensuring urgent messages are actioned immediately. * Administer general email boxes. * Provide the Group Risk Director and Group HSE Director with secretarial support such as typing up correspondence, diary management and organising meetings. * Minute meetings, type up notes and present in a professional format. * Organise travel and maintain schedules of team movements, holiday, and absence. * Maintain efficient filling and archive systems for Risk and HSE. * Support preparation of Board, Committee and Management/Dashboard reporting. * Process contracts and invoices for third party consultants used. * Liaise with secretaries at Group and Divisions. The above list of accountabilities is not exclusive or exhaustive. The post holder will be required to undertake any such duties as may be reasonably expected. Experience, Qualifications and Skills Experience: * Experience of working in a secretarial/PA role supporting Director level roles. Qualifications and Training: * GCSE Maths and English – Grade 4/C or above (or equivalent) Skills and Aptitude: * Excellent administration and organisation skills * Strong communication and listening skills * Ability to prioritise workload and meet tight deadlines * Demonstrates a high level of discretion and confidentiality. * Ability to work on own as well as part of a team * Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and outlook) and the ability to adapt to new systems. * Committed to diversity and inclusion The Role and Working Conditions * Part Time hours – 28 hours per week * Willing to be flexible in respect to day to day duties and hours worked. * Office based role. In return we can offer you: Competitive annual bonus Contributory pension scheme Free on-site gym 25 days holiday, plus bank holidays Holiday purchase scheme Access to discounts and benefits portal ShareSave Scheme Cycle to Work Scheme Life assurance Purchase holiday scheme We reserve the right to close this vacancy if a large volume of applications are received