Office Manager and PA

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Bellway is a FTSE 250 five-star homebuilder, headquartered in Newcastle upon Tyne, which operates 20 trading divisions across England, Scotland and Wales. The company has grown from a family firm, established more than 75 years ago, into a respected national brand, selling over ten thousand homes a year.

At Bellway we recognise that people are the key to our success, and our goal is to provide a rewarding and fulfilling career in line with our values of quality, service and trust. In addition to this we are committed to being a more inclusive employer and invite applications from a variety of backgrounds.

Our Bellway Home Space manufacturing facility is looking to recruit an Office Manager and PA to support the Senior Management Team within our state-of-the-art timber frame manufacturing facility in Sutton-in-Ashfield. This is a pivotal role offering the opportunity to play a key part in supporting senior leadership and contributing to the smooth running and continued development of a modern manufacturing facility.

The Role

• Acting as first point of contact when dealing with correspondence and telephone calls, ensuring urgent messages are actioned immediately.
• Supporting the Senior Management Team with secretarial support including diary management and organising meetings.
• Taking minutes, typing up notes, presenting in a professional format, and following up with action trackers.
• Providing administrative support to Production Managers, including handling operational documentation, running inductions, providing induction equipment, procurement and IT support.
• Supporting with Human Resources administration including recruitment and induction process, as well as maintaining attendance records, holiday and sickness, supporting probationary reviews as well as disciplinaries and grievances.
• Managing the TMS Time and Attendance System.
• Maintain efficient filing and archive systems.
• Organising staff training.
• Liaising with Office Managers at Group and other Divisions.
• Ordering of new computers, stationery, office refreshments, mobile phones for Staff.
• Booking Fire Risk Assessments, PAT testing, etc.
• Ensuring compliance with signage across the building (HSE), coordinating HSE actions.
• Liaising with external companies as well as Bellway divisions to arrange visits and factory tours.
• Welcoming visitors and setting up meeting rooms.
• Ensuring lobby, reception and kitchen areas are maintained.
• Ensuring a good standard of housekeeping, ensure noticeboards and all displayed certifications are kept up to date.
• Co-ordinating travel and accommodation arrangements.
• Attending H&S meetings as office representative (taking minutes).
• Organising office functions and ad hoc charitable or fund-raising events within the company.

Experience

• Experience of working in a secretarial/PA role supporting Director level roles.

Qualifications and Training

• GCSE Maths and English – Grade 4/C or above (or equivalent).

Skills and Aptitude

• Excellent administration and organisation skills.
• Creating, updating, enforcing and maintaining office wide processes.
• Strong communication and listening skills.
• Ability to prioritise workload and meet tight deadlines.
• Demonstrates a high level of discretion and confidentiality.
• Ability to work independently as well as part of a team.
• Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and Outlook) and the ability to adapt to new systems.
• Committed to diversity and inclusion.

The Role and Working Conditions

• Willing to be flexible in respect to day to day duties and hours worked.
• 4 days in the office and 1 day from home.

In return we can offer you:

• Competitive salary.
• Competitive annual bonus.
• 25 days holiday, plus bank holidays.
• Contributory pension scheme.
• Access to discounts and benefits portal.
• Sharesave Scheme.
• Cycle to Work Scheme.
• Life assurance.

We reserve the right to close this vacancy if a large volume of applications are received.