At a Glance
- Tasks: Support senior management with admin tasks, diary management, and correspondence.
- Company: Join Bellway Home Space, a modern timber frame manufacturing facility.
- Benefits: Enjoy competitive salary, annual bonus, 25 days holiday, and flexible working.
- Other info: Opportunity for career growth and involvement in team events.
- Why this job: Be a key player in a dynamic environment and contribute to exciting projects.
- Qualifications: Experience in secretarial/PA roles and strong IT skills required.
The predicted salary is between 30000 - 34700 £ per year.
Bellway Home Space manufacturing facility is looking to recruit an Office Manager and PA to support the Senior Management Team within our state‑of‑the‑art timber frame manufacturing facility in Sutton‑in‑Ashfield. This is a pivotal role offering the opportunity to play a key part in supporting senior leadership and contributing to the smooth running and continued development of a modern manufacturing facility.
The Role
- Act as first point of contact when dealing with correspondence and telephone calls, ensuring urgent messages are actioned immediately.
- Provide secretarial support to the Senior Management Team, including diary management and organising meetings.
- Take minutes, type notes, present in a professional format and follow up with action trackers.
- Provide administrative support to Production Managers, including handling operational documentation, running inductions, providing induction equipment, procurement and IT support.
- Support with Human Resources administration, including recruitment and induction process, maintaining attendance records, holiday and sickness, supporting probationary reviews as well as disciplinaries and grievances.
- Manage the TMS Time and Attendance System.
- Maintain efficient filing and archive systems.
- Organise staff training.
- Liaise with Office Managers at Group and other Divisions.
- Order new computers, stationery, office refreshments, mobile phones for Staff.
- Book Fire Risk Assessments, PAT testing, etc.
- Ensure compliance with signage across the building (HSE), coordinate HSE actions.
- Liaise with external companies as well as Bellway divisions to arrange visits and factory tours.
- Welcome visitors and set up meeting rooms.
- Ensure lobby, reception and kitchen areas are maintained.
- Ensure a good standard of housekeeping, keep noticeboards and all displayed certifications up to date.
- Co‑ordinate travel and accommodation arrangements.
- Attend H&S meetings as office representative (taking minutes).
- Organise office functions and ad‑hoc charitable or fund‑raising events within the company.
Experience
- Experience of working in a secretarial/PA role supporting Director level roles.
Qualifications And Training
- GCSE Maths and English - Grade 4/C or above (or equivalent).
Skills And Aptitude
- Excellent administration and organisation skills.
- Creating, updating, enforcing and maintaining office wide processes.
- Strong communication and listening skills.
- Ability to prioritise workload and meet tight deadlines.
- Demonstrates a high level of discretion and confidentiality.
- Ability to work independently as well as part of a team.
- Proficient IT skills, with a good working knowledge of Microsoft Office (Word, Excel and Outlook) and the ability to adapt to new systems.
- Committed to diversity and inclusion.
The Role and Working Conditions
- Willing to be flexible in respect to day to day duties and hours worked.
- 4 days in the office and 1 day from home.
In Return We Can Offer You
- Competitive salary.
- Competitive annual bonus.
- 25 days holiday, plus bank holidays.
- Contributory pension scheme.
- Access to discounts and benefits portal.
- Sharesave Scheme.
- Cycle to Work Scheme.
- Life assurance.
We reserve the right to close this vacancy if a large volume of applications are received.
Executive Assistant employer: Bellway Homes
Bellway Home Space is an exceptional employer, offering a dynamic work environment within a cutting-edge timber frame manufacturing facility in Sutton-in-Ashfield. Employees benefit from a competitive salary, generous holiday allowance, and a range of perks including a contributory pension scheme and access to a discounts portal. The company fosters a culture of growth and inclusivity, providing ample opportunities for professional development while ensuring a supportive atmosphere for all staff.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with Bellway's values and recent projects. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your interview skills with a friend or family member. Focus on common questions for Executive Assistants, like how you handle tight deadlines or manage multiple tasks. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the Bellway team and ready to contribute to their success.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in secretarial support and diary management, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at Bellway. Mention specific experiences that relate to the responsibilities listed in the job description, and don’t forget to show your enthusiasm for the role.
Showcase Your Communication Skills:As an Executive Assistant, strong communication is crucial. In your application, demonstrate your ability to communicate effectively. Whether it's through your writing style or by providing examples of past interactions, we want to see you shine in this area!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Bellway Homes
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the specific tasks mentioned in the job description, like diary management and handling operational documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. You could discuss your experience with diary management or how you’ve organised meetings efficiently. This will highlight your ability to prioritise and manage workloads effectively.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and discretion. Think about situations where you had to handle confidential information or resolve conflicts. Practising these scenarios will help you articulate your thought process and decision-making skills during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the company culture, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
