Project Coordinator in Leicester

Role Overview

The role is responsible for ensuring the successful delivery of new and evolving contracts projects. This includes leading the mobilisation and transition of new client contracts into operational delivery and transition projects for existing clients, including service expansions and contract variations.

Working closely with internal and client stakeholders, you will ensure projects are delivered on time, monitor key milestones, progress, risks and escalate accordingly.

The role requires strong leadership, stakeholder engagement, and coordination across multiple departments to ensure operational readiness and long-term client satisfaction.

Key Responsibilities

Mobilisation Planning & Project Management

• Lead the end-to-end mobilisation of new client contracts, creating and maintaining a comprehensive mobilisation project plan including key milestones, dependencies, risk register, and decision log.
• Monitor progress against deliverables, elevate risks or delays, and initiate corrective actions as needed to maintain momentum.
• Organise and lead pre-go live reviews with stakeholders to sign off the mobilisation.

Existing Client Projects & Contract Variations

• Lead the execution of change projects within existing contracts, including improvements and complex contract variations.
• Ensure project plans are in line with contract variation requirements by collaborating with commercial, legal, and operational teams.

Stakeholder & Client Engagement

• Facilitate regular progress meetings with stakeholders, ensuring transparency and clear communication throughout the mobilisation lifecycle.
• Build and maintain strong relationships with client and internal stakeholders.
• Chair focus sessions to track progress, gather feedback, and resolve challenges.
• Ensure robust communication plans are in place to keep stakeholders informed and engaged from initiation to close-out.

Resource & Team Setup

• Lead and manage internal mobilisation teams across departments ensuring there is a coordinated effort and accountability for deliverables.
• Work with the bid team to understand pipeline for future resource requirements and provide support to sales during the bid process.

Knowledge Transfer & Handover

• Facilitate a structured handover post-mobilisation.
• Conduct post-mobilisation reviews with the client and internal teams to evaluate performance, resolve outstanding issues, and identify future enhancements.
• Conduct structured project close-outs, handovers to operations, and lessons-learned workshops to drive continuous improvement.

What does it take?

• Relevant degree or equivalent experience.
• Project Management Qualification PRINCE2® Practitioner/Agile/Scrum.
• Proven project management skills with the ability to handle multiple transitions simultaneously.
• Strong understanding of the Facilities Management Industry.
• Excellent project management skills.

AI fluency & learning mindset: We are looking for people who actively use AI in their day‑to‑day work, demonstrate strong curiosity about new technologies, and take ownership for continuously improving how they think, work, and deliver.

Working arrangements

We embrace smarter working practices which offer our employees the opportunity to work their hours flexibly and remotely where their roles and business needs allow. In this role, the successful candidate would be required to work from Peat House 1 Waterloo Way, Leicester, LE1 6LP and home based. The working pattern at these locations is two days a week with the team and the rest of the week can be worked from home. Monday to Friday, 08.30am to 5.00pm.

What can we offer you?

• 25 days annual leave plus bank holidays + 1 additional day as a thank you (enjoy it, it’s on us)
• Salary exchange pension scheme
• Life cover
• Paid sick leave
• Health Assured employee assistance and wellness program
• Enhanced maternity, paternity and adoption leave
• Salary sacrifice schemes: Cycle to work
• Holiday purchase scheme of additional 5 days per year
• Offers and discount scheme designed to save money on everyday shopping and essentials
• Healthcare Cashplan
• MotorSave Scheme
• Refer a friend
• Liftshare
• Virtual GP

Why Bellrock?

Our people are our passion, so we’re all about helping them to shine. That means putting everything in place for you to have a rewarding career with us. So you can go far in your career, with us behind you. And our business will grow, too. So, if you’re ready to start your career journey with Bellrock, we’re ready to welcome you. It’s a great place to be - the light, the energy, the solution. You.