Sales Administrator - Maternity Cover

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Bell Integration helps companies drive efficiency and growth by integrating innovative IT solutions with expert delivery. With a global presence and a focus on transformation and digital enablement, Bell delivers technology and consultancy services across multiple sectors.

The Strategic Sales Administrator provides Sales Administration support to the Account Director, Global Director of Sales, UK Sales Director and Sales Operations.

This position is fully remote (although there is the option to work in our London or Portsmouth office if preferred).

This is Maternity Cover – an initial 12 month fixed term contract.

Responsibilities

Customer Service Credit Management

• Creating and maintaining accurate Salesforce records for opportunities post work order finalization.
• Raising pre-sales requests and submitting work order requests along with RLM documents for customer approval.
• Managing the submission of finalized work orders to clients for release.

Technical Purchasing and Coordination

• Creating Salesforce opportunities based on supplier quotes.
• Requesting the tech purchasing team to generate customer quotes derived from supplier quotations.
• Facilitating the internal approval process by submitting quotes for customer review.
• Coordinating with the tech orders team to create POs upon approval and providing customer PO numbers for transaction approval via the credit balance.

Pass-Through Opportunity Management

• Submitting pass-through requests for management approval through Salesforce.
• Sharing work order and customer release versions with clients for review once created.

Forecasting Support

• Creating and updating Salesforce opportunities aligned with supplier quotes.
• Sharing opportunity data with the tech purchasing team to update revenue figures.
• Maintaining accurate forecasting by updating opportunity statuses, dates, stages, and next steps.

Work Package & Customer Review Management

• Managing work package submissions, reviews, and updates through the customer portal.
• Monitoring PO statuses to ensure GRN and invoicing accuracy.
• Liaising with Bell Finance for timely invoicing and payment processing.

Service Credit & Financial Tracking

• Reviewing and updating credit bucket balances from the previous financial year.
• Ensuring accurate transaction records and reliable credit tracking.

Supplier and Invoice Management

• Matching POs to opportunities in Salesforce and coordinating actions with relevant teams.
• Reviewing supplier invoices against GRN milestones before processing payments.

Finance & Procurement Collaboration

• Providing necessary documentation to finance teams for PO issuance to ensure smooth procurement workflows.
• Supporting timely and accurate financial processing of supplier transactions.
• Assisting the Sales Director and Practice Leaders by maintaining and updating pipelines and sales opportunities.
• Participating in sales operations meetings to highlight opportunities and ensure accurate pipeline reporting and resource planning.

Experience/Skills

• Experience of working in a sales led and/or customer facing environment.
• Articulate and confident.
• Organised self starter.
• Able to work on own initiative, but within a larger team structure.
• Excellent time management, awareness of deadlines.
• Excellent communication and customer facing skills – ability to build good business relationship.
• Be aware at all times of diversity and inclusion and acting in line with Bell’s core values.
• Foster and promote continuous improvement in systems and processes.