HR Assistant

Join Belfast International Airport as an HR Assistant and play an important role in supporting the delivery of HR services across the business. You will provide administrative and co-ordination support helping ensure the smooth running of day-to-day HR activities. This 12-month fixed-term opportunity offers a varied role, the chance to work with different teams across the business to develop your skills while making a positive contribution to the HR team and the wider business.

Purpose: Provide effective HR administration and co-ordination across the employee lifecycle, supporting the day-to-day delivery of HR activities and providing assistance to employees and managers across the business. The role will work closely with the wider HR team and colleagues, contributing to the delivery of HR services and supporting employees throughout their employment journey.

Key Responsibilities:

• Provide administrative and co-ordination support across the employee lifecycle, including recruitment, onboarding, induction, probation, training and leaver processes.
• Co-ordinate recruitment activity, including interview arrangements, candidate communications, pre-employment checks and new starter administration, ensuring a positive and professional candidate experience.
• Support routine absence, Occupational Health and employee-related administration, maintaining accurate records and ensuring actions and follow-ups are completed.
• Act as a helpful first point of contact for routine HR queries from employees and managers, providing accurate information and referring more complex or sensitive matters to the appropriate HR colleague.
• Manage the HR inbox, monitor incoming requests and ensure queries and actions are prioritised, directed and followed up appropriately.
• Maintain accurate, up-to-date and confidential employee records, documentation and information on HR systems, ensuring information is handled appropriately.
• Use HR systems, Excel and other business tools to maintain trackers, check information, identify discrepancies and support routine HR reporting.
• Provide administrative support for payroll and employee data processes, checking information for accuracy and escalating any discrepancies.
• Co-ordinate HR meetings, appointments and activities, maintaining action records and ensuring outstanding tasks are followed up.
• Build positive working relationships with employees, managers and colleagues across the business, liaising with Finance, Payroll, Occupational Health and external providers as required.
• Support the review and improvement of HR processes, helping identify duplication, simplify administration and improve consistency across the employee lifecycle.
• Assist with mapping, documenting and maintaining HR processes, forms, templates and guidance, helping ensure information is clear, accessible and kept up to date.
• Support the introduction and day-to-day use of digital HR processes, including online forms, workflows, self-service resources and automated reminders.
• Assist with testing new systems and processes, identifying issues, updating guidance and helping colleagues understand and adopt new ways of working.
• Support employee communications, engagement activities, benefits administration and wider HR initiatives, contributing to a positive employee experience.
• Organise and prioritise a varied workload, use initiative to resolve routine administrative issues and ensure work is completed accurately and within agreed timescales.
• Contribute to the delivery of an efficient, professional and continuously improving HR service, demonstrating a flexible and supportive approach to the needs of the wider team.

Please refer to the job description and person specification for full details of the job duties and essential/desirable criteria.

Belfast International Airport Ltd. is an Equal Opportunities Employer and welcomes applicants from all sections of society regardless of their religious belief, political opinion, gender, disability, marital status, race, age or sexual orientation.

Skills: Excel, Spreadsheets, Organisational Skills, Attention to detail, Communication (written and verbal), Administrative Support, System Support.

Benefits: Group pension plan, Enhanced annual leave, Free airport parking, Recognition & wellbeing, Committee, Group Life Assurance, Family friendly policies.