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- Tasks: Support H&S, logistics, and administration for the Ropes360 department.
- Company: Join Bekaert, a global leader in innovative steel wire solutions with over 140 years of excellence.
- Benefits: Enjoy a dynamic work environment, diverse culture, and opportunities for personal growth.
- Why this job: Be part of a team shaping a safer, efficient, and connected world through innovation.
- Qualifications: Experience in administration or logistics, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: We celebrate diversity and encourage authentic self-expression in our inclusive workplace.
The predicted salary is between 28800 - 43200 £ per year.
As the world and the way people live is changing, we at Bekaert believe it’s our responsibility to contribute to finding new solutions for the future. With a 140+ year old heritage of excellence, innovation, and a future-focused mindset, we strive to create value for our customers and society through innovative solutions and sustainable practices.
We are committed to pushing the boundaries of steel wire transformation and coatings whilst also leveraging our expertise to develop innovative solutions with new materials and services in a safe, smart, and sustainable way. Our focus extends to markets such as new mobility, low-carbon construction, and green energy.
To provide H&S, Logistics and administration support to the Ropes360 department, including H&S support, control of all logistic, travel arrangements and booking, data management, report writing, department planning, planning of training, filing scanning, diary management, completion of monthly reporting, plus other ad hoc administration duties as and when required.
Key Activities and Responsibilities- Logistics & Shipping: Organize the shipping of all Ropes360 goods, ensuring timely and efficient delivery. Administer inbound and outbound logistics processes, including tracking shipments and liaising with suppliers and service providers. Act as the primary point of contact for all shipping and logistics inquiries. Organize Visa, contract management software.
- Travel & Event Coordination: Arrange travel and accommodation, including flights, train tickets, visas, vaccinations, and transport documentation. Manage meeting venues, hotel reservations, and itinerary planning for employees and visitors. Coordinate conferencing facilities, catering, and diary management for meetings and events. Support employees with visa applications and travel-related documentation.
- Training & Certification Management: Manage the training requirements of all team members and maintain accurate control of certificates. Ensure compliance with industry training standards and track certification renewals.
- Office Administration: Meet and greet visitors at all levels of seniority, ensuring a professional and welcoming environment. Maintain and improve office systems, including data management, filing, scanning, and documentation. Produce documents, briefing papers, reports, and presentations for the site management team. Collate data to produce statistics and reports as required. Maintain accurate records in the attendance management system, including tracking holiday bookings. Distribute post and administer DHL parcels.
- SAP & Reporting Responsibilities: Act as the SAP master user, including booking goods in, receipting of goods, and raising requisitions. Check and issue technicians' reports, ensuring accuracy and timely distribution.
- Proven experience in an administrative, office management, or logistics coordination role.
- Strong organizational skills and ability to manage multiple tasks simultaneously.
- Experience with SAP or similar ERP systems is highly desirable.
- Experience with SharePoint systems.
- Qualified in the shipment of dangerous goods.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attention to detail and ability to work independently.
- Familiarity with logistics, shipping, and travel arrangements.
- Ability to prioritize and work under pressure.
- Problem-solving mindset with a proactive approach.
- High level of discretion and confidentiality.
- Strong customer service orientation.
- Flexibility to adapt to changing business needs.
- Office Software Proficiency: Familiarity with office management software, especially MS Office (specifically MS Excel and MS Word).
- Organization Skills: Strong organizational skills with a problem-solving attitude.
- Excellent written and oral communication skills.
- Excellent word processing and IT skills, including knowledge of a range of software packages.
- Excellent organisational and time management skills.
- Attention to Detail: A keen eye for detail is essential.
- A minimum of two years’ relevant experience in an administrative role.
- Previous experience in logistics and safety would be a distinct advantage.
- Good standard of general education, specifically GCSE/equivalent in English and Maths.
Be bold and take the leap! We’re looking for individuals who are not afraid to take risks and explore new ideas. If you are passionate about personal growth and bringing your authentic self to work, we want you on our team!
At Bekaert, we celebrate diversity and are committed to creating an inclusive work environment. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.
To learn more about us and our exciting career opportunities, visit Bekaert Careers.
Administration Officer employer: Bekaert
Contact Detail:
Bekaert Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Officer
✨Tip Number 1
Familiarise yourself with the logistics and shipping processes mentioned in the job description. Understanding the nuances of these operations will help you speak confidently about your relevant experience during interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously in previous roles. This will demonstrate your ability to handle the diverse responsibilities of the Administration Officer position.
✨Tip Number 3
If you have experience with SAP or similar ERP systems, be ready to discuss specific instances where you used these tools effectively. This will show that you're not only familiar with the software but also capable of leveraging it for operational efficiency.
✨Tip Number 4
Prepare to showcase your communication skills by thinking of examples where you've successfully interacted with various stakeholders, such as suppliers or team members. Strong interpersonal skills are crucial for the role, so make sure to convey your ability to build relationships.
We think you need these skills to ace Administration Officer
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant experience in administration, logistics, and office management. Use keywords from the job description to demonstrate that you meet the qualifications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the company. Mention specific experiences that align with the responsibilities listed, such as managing logistics or coordinating travel arrangements.
Highlight Relevant Skills: Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office Suite. If you have experience with SAP or similar systems, make sure to mention it prominently.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Bekaert
✨Research the Company
Before your interview, take some time to learn about Bekaert's history, values, and recent developments. Understanding their commitment to innovation and sustainability will help you align your answers with their goals.
✨Showcase Your Organisational Skills
As an Administration Officer, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle logistics challenges. Think of scenarios from your past experience where you successfully navigated complex situations.
✨Demonstrate Communication Skills
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently, and be ready to provide examples of how you've effectively communicated with team members or clients in the past.
