At a Glance
- Tasks: Support the artist and studio team with scheduling, HR coordination, and administration.
- Company: Join Begum Studio, a creative hub with a collaborative vibe.
- Benefits: Enjoy a 4-day work week, competitive salary, and a supportive environment.
- Other info: Great opportunities for personal growth and development in a small business.
- Why this job: Be part of a dynamic team and make a real difference in a creative space.
- Qualifications: 2+ years as a PA, strong organisational skills, and a friendly attitude.
The predicted salary is between 32000 - 32000 £ per year.
Begum Studio is seeking an experienced, proactive, and highly organised PA & HR Coordinator to support both the artist and the wider studio team in ensuring the smooth day-to-day running of the studio. This role is approximately 70% Personal Assistant support, 20% HR coordination, 10% Studio Administration.
You will manage the artist's schedule, oversee communications and travel arrangements, provide administrative support across personal and business matters, and manage HR processes for the studio team. As a small and collaborative studio, we are looking for someone personable, adaptable, and enthusiastic, with a strong work ethic and the ability to work closely with others while providing dedicated support.
PA responsibilities- Professional PA
- Diary management - coordinate the schedule for both the artist and wider studio team. Deliver daily diary updates and ensure appointments are met in a timely manner.
- Communications - organise multiple inboxes, respond to requests & invitations, flag urgent enquiries and file email attachments, delegate to the team.
- Travel - arrange travel, visas and accommodation for both Artist and wider team.
- Insurances and Maintenance - Studio, building, travel, vehicle (MOT, CC).
- Personal PA
- Personal and family schedule - keep abreast of the family diary, book holiday travel and accommodation, research and prepare itineraries, book personal appointments, clubs and activities, manage school administration.
- Home administration - renew home insurance, oversee house maintenance, purchase items for home, book cleaners and decorators when required.
- Assist with payroll processing and administration, including tracking annual leave, sick leave, overtime, bonuses, annual and salary reviews.
- Coordinate employee benefits where applicable.
- Update and maintain HR records ensuring correct policies are followed.
- Assist with hiring and onboarding new employees, prepare employment contracts and offer letters.
- Support employees with HR-related questions, maintain positive workplace culture, handle attendance, leave, and performance records, assist with resolving workplace issues professionally.
- Update company policies and staff handbooks, coordinate with accountants and legal contractors to ensure compliance with employment laws.
- Staff welfare - support the general welfare of both artist and studio team, including booking exercise classes, booking team activities, dinners, and ordering staff gifts.
- Organize staff training sessions, support employee development initiatives, administrate performance reviews.
- Health and Safety documentation - assist the studio team to maintain health and safety standards and records, schedule and document regular checks, organise any maintenance required.
- Studio maintenance - keep on top of office/studio stocks, book cleaners and general maintenance, schedule facilities checks and respond to building issues when they arise.
- Bookkeeping - downloading, uploading receipts to Dext and Xero.
- Significant experience (min. 2 yrs) working as a PA.
- Comfortable navigating between both personal and business matters.
- Advanced organisation skills, with the ability to work in high pressure environments and manage multiple priorities.
- Excellent diary management skills with experience coordinating busy schedules.
- Friendly, personable and caring. This role requires you to work closely with others and provide sincere, dedicated support.
- The ability to work autonomously and take initiative.
- High level of written and spoken English.
- Excellent computer skills and technology fluency.
- Experience with Xero or similar accounting software.
- Previous HR or administrative experience.
- CIPD qualification (preferred in the UK).
- Experience working in a small business environment is an advantage.
- £32,000 pro rota
- 8 hours a day, 9am-5pm (including 1 hour paid lunch)
- 4 days a week – Monday to Thursday
- PAYE contract, salary calculated pro rota
Stoke Newington
Studio PA & HR Coordinator (4-Day Week) employer: BEGUM STUDIO
Begum Studio is an exceptional employer that fosters a collaborative and supportive work environment, perfect for those seeking a meaningful role as a Studio PA & HR Coordinator. With a focus on employee well-being, the studio offers a 4-day work week, encouraging a healthy work-life balance while providing ample opportunities for personal and professional growth. Located in the vibrant area of Stoke Newington, employees benefit from a close-knit team atmosphere where creativity thrives and every contribution is valued.
StudySmarter Expert Advice🤫
We think this is how you could land Studio PA & HR Coordinator (4-Day Week)
✨Tip Number 1
Get to know the studio vibe! Before your interview, check out Begum Studio's social media and website. This will help you understand their culture and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice your pitch! Be ready to explain how your experience as a PA can directly benefit the artist and the studio team. Highlight your organisational skills and adaptability – they’re looking for someone who can juggle multiple tasks effortlessly.
✨Tip Number 3
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences at Begum Studio and any tips they might have for your application process. It’s all about making connections!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about wanting to join the team. Don’t miss out on this opportunity!
We think you need these skills to ace Studio PA & HR Coordinator (4-Day Week)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of PA & HR Coordinator. Highlight your experience in diary management, HR processes, and any relevant software skills like Xero. We want to see how your background fits perfectly with what we're looking for!
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Share why you're passionate about this role and how your skills can support both the artist and the studio team. Be personable and let your enthusiasm come through – we love that!
Showcase Your Organisational Skills:Since this role requires advanced organisation skills, give examples in your application of how you've successfully managed multiple priorities in high-pressure environments. We want to know how you keep everything running smoothly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Begum Studio!
How to prepare for a job interview at BEGUM STUDIO
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities of a PA & HR Coordinator, especially the balance between personal assistance and HR tasks. This will help you demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires advanced organisation skills, prepare examples that highlight your ability to manage multiple priorities. Think of specific situations where you successfully coordinated schedules or handled complex tasks under pressure. This will show them you can thrive in a busy environment.
✨Be Personable and Enthusiastic
As a small and collaborative studio, they value a friendly and caring attitude. During the interview, let your personality shine through. Engage with the interviewer, ask questions about the team culture, and express your enthusiasm for supporting both the artist and the studio team.
✨Prepare for HR Scenarios
Since part of the role involves HR coordination, be ready to discuss your experience with HR processes. Prepare to answer questions about payroll, employee benefits, and maintaining workplace culture. If you have any CIPD knowledge, don’t hesitate to mention it as it could set you apart from other candidates.
