At a Glance
- Tasks: Support the artist and studio team with PA, HR, and admin tasks.
- Company: Begum Studio, a creative and collaborative environment.
- Benefits: Competitive salary, flexible hours, and a supportive team culture.
- Other info: Opportunity for growth in a dynamic creative industry.
- Why this job: Join a vibrant studio and make a real difference in daily operations.
- Qualifications: 2+ years as a PA, strong organisation skills, and a friendly attitude.
Begum Studio is seeking an experienced, proactive, and highly organised PA & HR Coordinator to support both the artist and the wider studio team in ensuring the smooth day-to-day running of the studio. This role is approximately 70% Personal Assistant support, 20% HR coordination, 10% Studio Administration. You will manage the artist’s schedule, oversee communications and travel arrangements, provide administrative support across personal and business matters, and manage HR processes for the studio team. As a small and collaborative studio, we are looking for someone personable, adaptable, and enthusiastic, with a strong work ethic and the ability to work closely with others while providing dedicated support.
PA responsibilities include:
- Professional PA: Diary management – coordinate the schedule for both the artist and wider studio team. Deliver daily diary updates and ensure appointments are met in a timely manner.
- Communications – organise multiple inboxes, respond to requests & invitations, flag urgent enquiries and file email attachments, delegate to the team.
- Travel - arrange travel, visas and accommodation for both Artist and wider team.
- Insurances and Maintenance– Studio, building, travel, vehicle (MOT, CC).
Personal PA:
- Personal and family schedule – keep abreast of the family diary, book holiday travel and accommodation, research and prepare itineraries, book personal appointments, clubs and activities, manage school administration.
- Home administration – renew home insurance, oversee house maintenance, purchase items for home, book cleaners and decorators when required.
HR Coordinator:
- Assist with payroll processing and administration, including tracking annual leave, sick leave, overtime, bonuses, annual and salary reviews.
- Coordinate employee benefits where applicable.
- Update and maintain HR records ensuring correct policies are followed.
- Assist with hiring and onboarding new employees, prepare employment contracts and offer letters.
- Support employees with HR-related questions, maintain positive workplace culture, handle attendance, leave, and performance records, assist with resolving workplace issues professionally.
- Update company policies and staff handbooks, coordinate with accountants and legal contractors to ensure compliance with employment laws.
- Staff welfare – support the general welfare of both artist and studio team, including booking exercise classes, booking team activities, dinners, and ordering staff gifts.
- Organize staff training sessions, support employee development initiatives, administrate performance reviews.
Studio Administration:
- Health and Safety documentation - assist the studio team to maintain health and safety standards and records, schedule and document regular checks, organise any maintenance required.
- Studio maintenance – keep on top of office/studio stocks, book cleaners and general maintenance, schedule facilities checks and respond to building issues when they arise.
- Bookkeeping – downloading, uploading receipts to Dext and Xero.
Essential requirements:
- Significant experience (min. 2 yrs) working as a PA.
- Comfortable navigating between both personal and business matters.
- Advanced organisation skills, with the ability to work in high pressure environments and manage multiple priorities.
- Excellent diary management skills with experience coordinating busy schedules.
- Friendly, personable and caring. This role requires you to work closely with others and provide sincere, dedicated support.
- The ability to work autonomously and take initiative.
- High level of written and spoken English.
- Excellent computer skills and technology fluency.
- Experience with Xero or similar accounting software.
For this role, experience working in the arts is not required. However, some experience working in creative industries or interest in the arts would be beneficial.
Preferred Requirements:
- Previous HR or administrative experience.
- CIPD qualification (preferred in the UK).
- Experience working in a small business environment is an advantage.
Deadline: Midnight, Sunday 31st of May
Terms: £32,000 pro rota 8 hours a day, 9am-5pm (including 1 hour paid lunch) 4 days a week - Monday to Thursday PAYE contract, salary calculated pro rota.
Location: Stoke Newington
To apply, please send a CV and cover letter to. IMPORTANT: Please use this subject header - Job Application: PA and HR Coordinator.
PA and HR Coordinator employer: BEGUM STUDIO
Begum Studio is an exceptional employer that fosters a collaborative and supportive work environment, ideal for those seeking to make a meaningful impact in the arts. With a focus on employee well-being, we offer flexible working hours, opportunities for personal and professional growth, and a culture that values creativity and teamwork. Located in the vibrant area of Stoke Newington, our studio provides a unique chance to be part of a close-knit team dedicated to excellence and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land PA and HR Coordinator
✨Tip Number 1
Get to know the studio vibe! Before your interview, check out Begum Studio's social media and website. Understanding their style and culture will help you connect better during your chat.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to PA and HR roles. Think about how your past experiences can showcase your organisational skills and ability to juggle multiple tasks.
✨Tip Number 3
Show off your personality! This role is all about being personable and adaptable. During the interview, let your enthusiasm shine through and share examples of how you've supported teams in the past.
✨Tip Number 4
Apply through our website! It’s the easiest way to ensure your application gets noticed. Plus, it shows you're keen on joining the team at Begum Studio. Don’t miss out!
We think you need these skills to ace PA and HR Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience as a PA and HR Coordinator. Use keywords from the job description to show that you’re the perfect fit for the role. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share your enthusiasm for the role and explain why you’d be a great addition to our team. Don’t forget to mention any relevant experience in both personal assistance and HR coordination.
Show Off Your Organisational Skills:Since this role requires advanced organisation skills, consider including examples of how you’ve successfully managed busy schedules or handled multiple priorities in the past. We love seeing how you tackle challenges!
Apply Through Our Website:To make things easy for us, please apply through our website. It helps us keep track of applications and ensures you’re considered for the position. Just scroll down and click on Apply – it’s that simple!
How to prepare for a job interview at BEGUM STUDIO
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the PA and HR Coordinator role. Familiarise yourself with the specific responsibilities mentioned in the job description, like diary management and HR processes. This will help you demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires advanced organisation skills, prepare examples of how you've successfully managed multiple priorities in high-pressure environments. Be ready to discuss specific tools or methods you use to stay organised, as this will highlight your suitability for the position.
✨Be Personable and Enthusiastic
As a small and collaborative studio, they value a friendly and caring attitude. During the interview, let your personality shine through! Share anecdotes that showcase your ability to work closely with others and support a positive workplace culture.
✨Prepare Questions About the Studio
Demonstrate your interest in the studio by preparing thoughtful questions about their projects, team dynamics, or future goals. This not only shows your enthusiasm but also helps you gauge if the studio is the right fit for you.
