At a Glance
- Tasks: Support an artist and studio team with PA, HR, and admin tasks in a creative environment.
- Company: Begum Studio, a small and collaborative creative space.
- Benefits: Competitive salary, 4-day work week, and a supportive team culture.
- Other info: Opportunity for personal growth and to contribute to a positive workplace culture.
- Why this job: Join a dynamic studio and make a real impact while developing your skills.
- Qualifications: 2+ years as a PA, strong organisation skills, and a friendly attitude.
The predicted salary is between 32000 - 32000 £ per year.
Begum Studio is seeking an experienced, proactive, and highly organised PA & HR Coordinator to support both the artist and the wider studio team in ensuring the smooth day-to-day running of the studio. This role is approximately 70% Personal Assistant support, 20% HR coordination, 10% Studio Administration.
You will manage the artist's schedule, oversee communications and travel arrangements, provide administrative support across personal and business matters, and manage HR processes for the studio team. As a small and collaborative studio, we are looking for someone personable, adaptable, and enthusiastic, with a strong work ethic and the ability to work closely with others while providing dedicated support.
PA responsibilities- Diary management - coordinate the schedule for both the artist and wider studio team. Deliver daily diary updates and ensure appointments are met in a timely manner.
- Communications - organise multiple inboxes, respond to requests & invitations, flag urgent enquiries and file email attachments, delegate to the team.
- Travel - arrange travel, visas and accommodation for both Artist and wider team.
- Insurances and Maintenance - Studio, building, travel, vehicle (MOT, CC)
- Personal and family schedule - keep abreast of the family diary, book holiday travel and accommodation, research and prepare itineraries, book personal appointments, clubs and activities, manage school administration.
- Home administration - renew home insurance, oversee house maintenance, purchase items for home, book cleaners and decorators when required.
- Assist with payroll processing and administration, including tracking annual leave, sick leave, overtime, bonuses, annual and salary reviews.
- Coordinate employee benefits where applicable.
- Update and maintain HR records ensuring correct policies are followed.
- Assist with hiring and onboarding new employees, prepare employment contracts and offer letters.
- Support employees with HR-related questions, maintain positive workplace culture, handle attendance, leave, and performance records, assist with resolving workplace issues professionally.
- Update company policies and staff handbooks, coordinate with accountants and legal contractors to ensure compliance with employment laws.
- Staff welfare - support the general welfare of both artist and studio team, including booking exercise classes, booking team activities, dinners, and ordering staff gifts.
- Organize staff training sessions, support employee development initiatives, administrate performance reviews.
- Health and Safety documentation - assist the studio team to maintain health and safety standards and records, schedule and document regular checks, organise any maintenance required.
- Studio maintenance - keep on top of office/studio stocks, book cleaners and general maintenance, schedule facilities checks and respond to building issues when they arise.
- Bookkeeping - downloading, uploading receipts to Dext and Xero.
- Significant experience (min. 2 yrs) working as a PA.
- Comfortable navigating between both personal and business matters.
- Advanced organisation skills, with the ability to work in high pressure environments and manage multiple priorities.
- Excellent diary management skills with experience coordinating busy schedules.
- Friendly, personable and caring. This role requires you to work closely with others and provide sincere, dedicated support.
- The ability to work autonomously and take initiative.
- High level of written and spoken English.
- Excellent computer skills and technology fluency.
- Experience with Xero or similar accounting software.
- Previous HR or administrative experience.
- CIPD qualification (preferred in the UK).
- Experience working in a small business environment is an advantage.
- £32,000 pro rota
- 8 hours a day, 9am-5pm (including 1 hour paid lunch)
- 4 days a week – Monday to Thursday
- PAYE contract, salary calculated pro rota
Stoke Newington
Studio PA & HR Coordinator (4-Day Week) in London employer: BEGUM STUDIO
Begum Studio is an exceptional employer that fosters a collaborative and supportive work environment, perfect for those seeking a meaningful role as a Studio PA & HR Coordinator. With a focus on employee well-being, the studio offers a 4-day work week, encouraging a healthy work-life balance while providing opportunities for personal and professional growth within a small, dynamic team. Located in the vibrant area of Stoke Newington, employees benefit from a friendly atmosphere and the chance to contribute to a creative space where their efforts are truly valued.
StudySmarter Expert Advice🤫
We think this is how you could land Studio PA & HR Coordinator (4-Day Week) in London
✨Tip Number 1
Get to know the studio vibe! Before your interview, check out Begum Studio's social media and website. This will help you understand their culture and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to PA and HR roles. Think about how your past experiences align with the responsibilities listed in the job description, and be ready to share specific examples.
✨Tip Number 3
Show off your organisational skills! During the interview, highlight your ability to manage multiple priorities and keep things running smoothly. Maybe even bring a planner or a sample of your diary management to demonstrate your skills.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are excited about the role. It shows initiative and enthusiasm, which is exactly what we’re looking for at Begum Studio.
We think you need these skills to ace Studio PA & HR Coordinator (4-Day Week) in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the PA & HR Coordinator role. Highlight your diary management, communication skills, and any relevant HR experience to show us you’re the perfect fit!
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your background makes you an ideal candidate. Keep it friendly and professional, just like we are at Begum Studio.
Show Off Your Organisational Skills:Since this role involves juggling multiple tasks, give us examples of how you've successfully managed busy schedules or handled HR processes in the past. We love seeing how you keep things running smoothly!
Apply Through Our Website:We encourage you to apply directly through our website for a seamless application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at BEGUM STUDIO
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities of a PA & HR Coordinator, especially diary management and HR processes. This will help you demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires advanced organisation skills, prepare examples that highlight your ability to manage multiple priorities. Think of specific situations where you successfully coordinated schedules or handled complex tasks under pressure. This will show them you can thrive in their fast-paced environment.
✨Be Personable and Enthusiastic
As a small and collaborative studio, they value a friendly and caring attitude. During the interview, let your personality shine through. Engage with your interviewers, ask questions about the team culture, and express your enthusiasm for supporting both the artist and the studio team.
✨Prepare for HR-Related Questions
Given that the role involves HR coordination, be ready to discuss your previous HR experience. Brush up on common HR processes, such as payroll administration and employee onboarding. Showing your knowledge in these areas will reassure them that you can handle the HR aspects of the job effectively.
