At a Glance
- Tasks: Support senior leadership and ensure smooth office operations in a dynamic environment.
- Company: Join Begbies Traynor Group, a leader in professional services with a collaborative culture.
- Benefits: Gain valuable experience, develop your skills, and enjoy a supportive work environment.
- Other info: This is a 12-month contract based in Canary Wharf, London.
- Why this job: Perfect for detail-oriented individuals who thrive in fast-paced settings and love multitasking.
- Qualifications: Previous experience in administrative roles and strong communication skills are essential.
The predicted salary is between 30000 - 42000 € per year.
Talent Partner @ Begbies Traynor Group | HR, Early Careers, Recruitment, Employee Experience |
Job Title: Executive Assistant / Receptionist (12-Month Contract)
Location: Canary Wharf, London (Office-Based, 5 Days/Week)
Contract Type: Full-Time, Fixed-Term (12 Months) 9:00am – 5:30pm
Begbies Traynor is seeking a highly organised, professional, and proactive Executive Assistant / Receptionist for a 12-month fixed-term contract to support senior leadership and the wider London team. This is a hybrid role, combining Executive Assistant duties with reception and office administration cover during receptionist absences (e.g. holidays or lunch breaks).
The successful candidate will play a key role in ensuring smooth day-to-day office operations while providing high-level support to a senior leadership team. This is an excellent opportunity for a detail-oriented individual who thrives in a fast-paced professional environment and can switch seamlessly between executive support and front-of-house responsibilities.
Responsibilities
- Complex calendar and diary management for Partners
- Scheduling and coordinating meetings, appointments, and conference calls
- Booking national and international travel, accommodation, and logistics
- Preparing reports, documents, presentations, and correspondence
- Handling confidential and sensitive information with discretion
- Liaising with internal teams and external clients on behalf of the Partners
- Supporting special projects and ad hoc administrative tasks as required
Reception & Office Administration Duties (covering absences/holidays)
- Managing reception duties: answering and directing calls, taking messages
- Monitoring and actioning emails in the London Reception inbox
- Booking meeting rooms and managing Outlook calendars
- Arranging for visitors, engineers, and suppliers
- Meeting room set-up, clear-down, and refreshment coordination
- Ordering stationery, kitchen supplies, and lunches for meetings
- Managing courier bookings and coordinating loading bay access
- Handling incoming/outgoing post and document scanning/photocopying
- Maintaining office tidiness and ensuring meeting rooms and kitchens are stocked
- Supporting mailouts, filing, and archiving processes
Skills & Experience
- Previous experience in an Executive Assistant, Receptionist, Office Assistant, or similar role
- Excellent communication and interpersonal skills
- Strong organisational and multitasking abilities
- Comfortable working in a front-of-house/reception capacity as needed
- Professional and polished telephone and in-person manner
- High level of confidentiality, discretion, and reliability
- Able to work independently and proactively in a busy office environment
Position Details
- Seniority level: Associate
- Employment type: Contract
- Job function: Administrative
- Industries: Professional Services, Business Consulting and Services, and Accounting
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Executive Assistant/Receptionist in City of London employer: Begbies Traynor Group
Begbies Traynor Group is an exceptional employer, offering a dynamic work environment in the heart of Canary Wharf, London. With a strong focus on employee development and a supportive culture, we provide our team with opportunities for growth while ensuring a collaborative atmosphere that values professionalism and initiative. Join us for a rewarding experience where your contributions directly impact our success and the satisfaction of our clients.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant/Receptionist in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the inside scoop on openings at Begbies Traynor or similar companies.
✨Tip Number 2
Prepare for those interviews! Research the company culture at Begbies Traynor and think about how your skills align with their needs. Practise common interview questions and be ready to showcase your organisational prowess and multitasking abilities.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, shoot a quick thank-you email to express your appreciation for the opportunity. It shows professionalism and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen. Plus, it shows your enthusiasm for the role and the company. So, get your CV polished and hit that apply button!
We think you need these skills to ace Executive Assistant/Receptionist in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant/Receptionist role. Highlight relevant experience, especially in calendar management and office administration, to show us you’re the perfect fit for this fast-paced environment.
Craft a Compelling Cover Letter:Your cover letter should reflect your personality and enthusiasm for the role. Use it to explain why you’re interested in working with us at Begbies Traynor and how your skills align with our needs. Keep it professional but let your passion shine through!
Showcase Your Organisational Skills:In your application, give examples of how you've successfully managed multiple tasks or projects. We want to see that you can juggle responsibilities like a pro, especially when it comes to diary management and supporting senior leadership.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role. Plus, we love seeing candidates who take the initiative!
How to prepare for a job interview at Begbies Traynor Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Executive Assistant/Receptionist. Familiarise yourself with complex calendar management, travel logistics, and office administration tasks. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your ability to prioritise and stay organised in a fast-paced environment, as this is crucial for the role at Begbies Traynor.
✨Demonstrate Discretion and Professionalism
Since you'll be handling confidential information, it's essential to convey your understanding of discretion and professionalism. Share experiences where you've successfully managed sensitive information and maintained confidentiality, which will reassure them of your reliability.
✨Engage with the Interviewers
Make sure to engage with your interviewers by asking insightful questions about the team dynamics and company culture. This shows your interest in the role and helps you assess if it's the right fit for you. Plus, it gives you a chance to showcase your excellent communication skills!
