Fire Safety Compliance Administrator - Bedford in Potton

Help protect communities through fire safety regulation. Are you an experienced individual who enjoys coordinating complex processes, maintaining accurate records and ensuring important deadlines are met? We are looking for a highly organised and proactive individual to support our Protection Team. You will help coordinate compliance activities, support fire safety regulation, maintain critical risk information and contribute to the wider protection and risk reduction work carried out by Bedfordshire Fire and Rescue Service.

Our Protection Team helps keep people, businesses and communities safe through fire safety regulation, risk reduction activities and ensuring access to water supplies for firefighting. Working closely with Fire Safety Regulators, the Water Officer, Managers and Operational Crews, you will coordinate a wide range of activities that support the Service's legal and regulatory responsibilities. The role requires excellent organisational skills, attention to detail and the ability to manage competing priorities in a busy environment.

• Schedule audits for higher risk premises using intelligence-led, risk-based approaches to reduce the risk to our business community in line with Service objectives.
• Gather and maintain accurate risk profiles by liaising daily with Fire Safety Regulators, Station Managers and Crews in line with legal requirements.
• Undertake the preparation of Notice of Deficiencies, Prohibition and Enforcement Notices and correspondence utilising the Fire Safety Management system, ensuring all legal requirements and deadlines are adhered to.
• Responsible for ensuring all administration in relation to regulatory requirements are dealt with in a timely manner including Building Regulations, Licensing, Enforcement and Building Complaints.
• Maintain accurate records of all data submitted from external parties relating to the Fire Safety (England) Regs 2022.
• Support the Water Officer in monitoring local authority planning portals for applications and update the internal database.
• Extract data from computer systems and spreadsheets to provide information and create management information reports on Protection activity data.

We are looking for someone who is:

• Highly organised, with the ability to coordinate multiple activities, prioritise competing demands and meet deadlines in a busy environment.
• Confident using Microsoft Office, particularly Excel, Word and Outlook.
• Experienced in maintaining accurate electronic records and databases.
• Able to analyse, collate and present information accurately.
• Professional and confident when dealing with a wide range of customers and stakeholders.
• Methodical, proactive and willing to follow up actions to ensure work progresses.
• Able to handle sensitive and confidential information appropriately.
• Interested in learning about fire safety legislation and regulatory processes.

You will have:

• Basic literacy and numeracy skills, equivalent to GCSE Grade 4 (C) or above.
• A Level 2 Certificate in Fire Safety (or equivalent), or a willingness to obtain this in post.
• In-depth experience of administrative work including the maintenance of electronic and paper records.
• Good organisational skills with the ability to use your own initiative, prioritising workload to meet deadlines.
• Ability to work as part of a team and unsupervised.
• Some experience working with databases and obtaining, analysing, and collating data to produce accurate reports.
• Experience liaising directly with a wide range of customers, identifying their needs, and dealing with them confidently and professionally.
• Effective communication and interpersonal skills, adaptable to their audience.

You must be able to travel throughout the county as and when required.

We offer the following benefits to support your career whilst maintaining a healthy work/life balance:

• Hybrid working patterns
• Flexi-time scheme including flexible start and finish times, variable lunch breaks and flexi-leave days
• Local Government Pension Scheme
• Holiday allowance of 25 days (plus public holidays) on joining; increasing to 30 days after 5 years' service and 32 days after 10 years' service
• Free access to onsite gym facilities
• Free onsite parking
• Employee-friendly policies including flexible working, enhanced maternity parental leave, special leave, and career breaks
• Instant access to Lifestyle Savings platform includes a range of discount cards from well-known and independent retailers
• Eligible to sign up to Blue Light Card with access to thousands of amazing discounts online and on the high street.

If this role is of interest, please visit our website for further information and to make a formal application. We ask that you include your full career history and reference your skills and experience in line with the job description and person specification within your application and supporting statement.

This is a public-facing role and it is essential to have the ability to converse at ease with members of the public and provide advice in accurate spoken English.

The appointment will be made subject to satisfactory pre-employment clearances, including an enhanced Disclosure and Barring Service (DBS) clearance at the level required for the role.

Bedfordshire Fire and Rescue Service is an equal opportunities employer that welcomes applications from all sections of the community. As a Disability Confident employer, we guarantee an interview to disabled applicants who meet the minimum criteria for the role. Reasonable adjustments are available throughout the recruitment process.