Fire Safety Compliance Administrator - Bedford in Kings Langley

Salary: GBP 27,694 per annum rising to GBP 29,540 per annum

Basis: Full time

Package: 37 hours per week, Hybrid working, Flexitime scheme, Local Government Pension Scheme (LGPS), Holiday allowance of 25 days plus public holidays on joining.

Contractual Hours: 37

Region: Central

Job Category: Administration

Location: Bedford or Luton

Help protect communities through fire safety regulation. Are you an experienced individual who enjoys coordinating complex processes, maintaining accurate records and ensuring important deadlines are met? We are looking for a highly organised and proactive individual to support our Protection Team. You will help coordinate compliance activities, support fire safety regulation, maintain critical risk information and contribute to the wider protection and risk reduction work carried out by Bedfordshire Fire and Rescue Service.

About the role

Our Protection Team helps keep people, businesses and communities safe through fire safety regulation, risk reduction activities and ensuring access to water supplies for firefighting. Working closely with Fire Safety Regulators, the Water Officer, Managers and Operational Crews, you will coordinate a wide range of activities that support the Service's legal and regulatory responsibilities. The role requires excellent organisational skills, attention to detail and the ability to manage competing priorities in a busy environment.

Key responsibilities:

• Schedule audits for higher risk premises using intelligence-led, risk-based approaches to reduce the risk to our business community in line with Service objectives.
• Gather and maintain accurate risk profiles by liaising daily with Fire Safety Regulators, Station Managers and Crews in line with legal requirements.
• Undertake the preparation of Notice of Deficiencies, Prohibition and Enforcement Notices and correspondence utilising the Fire Safety Management system, ensuring all legal requirements and deadlines are adhered to for timely review and issuance by Fire Safety Inspectors.
• Ensure all administration related to regulatory requirements is dealt with in a timely manner including Building Regulations, Licensing, Enforcement and Building Complaints, liaising with Fire Safety team members as required.
• Maintain accurate records of all data submitted from external parties relating to the Fire Safety (England) Regs 2022 as part of the national requirement.
• Support the Water Officer in monitoring local authority planning portals for applications and update the internal database to ensure developments follow Government guidelines.
• Extract data from computer systems and spreadsheets to provide information and create management information reports on Protection activity data.

About you

We are looking for someone who is:

• Highly organised, with the ability to coordinate multiple activities, prioritise competing demands and meet deadlines in a busy environment.
• Confident using Microsoft Office, particularly Excel, Word and Outlook.
• Experienced in maintaining accurate electronic records and databases.
• Able to analyse, collate and present information accurately.
• Professional and confident when dealing with a wide range of customers and stakeholders.
• Methodical, proactive and willing to follow up actions to ensure work progresses.
• Able to handle sensitive and confidential information appropriately.
• Interested in learning about fire safety legislation and regulatory processes, with full support and training provided.

You will have:

• Basic literacy and numeracy skills, equivalent to GCSE Grade 4 (C) or above.
• A Level 2 Certificate in Fire Safety (or equivalent), or a willingness to obtain this in post.
• In-depth experience of administrative work including the maintenance of electronic and paper records.
• In-depth experience of using a Windows based IT system and Microsoft Office.
• Good organisational skills with the ability to use your own initiative, prioritising workload to meet deadlines.
• Ability to work as part of a team and unsupervised.
• Methodical and logical approach to work including the ability to track and co-ordinate tasks assigned to others.
• Some experience working with databases and obtaining, analysing, and collating data to produce accurate reports.
• Experience liaising directly with a wide range of customers, identifying their needs, and dealing with them confidently and professionally.
• Ability to maintain confidentiality and work in line with data protection principles.
• Effective communication and interpersonal skills, adaptable to their audience.

For more details on the essential criteria required for the role, please see the attached job description and person specification. You must be able to travel throughout the county as and when required.

Why work with us

We recognise that you are looking for more than just a career. We offer the following benefits to support your career whilst maintaining a healthy work/life balance:

• Hybrid working patterns
• Flexi-time scheme including flexible start and finish times, variable lunch breaks and flexi-leave days
• Local Government Pension Scheme
• Holiday allowance of 25 days (plus public holidays) on joining; increasing to 30 days after 5 years' service and 32 days after 10 years' service (pro rata if part time or irregular working pattern)
• Free access to onsite gym facilities
• Free onsite parking
• Employee-friendly policies including flexible working, enhanced maternity parental leave, special leave, and career breaks
• Instant access to Lifestyle Savings platform includes a range of discount cards from well-known and independent retailers
• Eligible to sign up to Blue Light Card with access to thousands of amazing discounts online and on the high street.

Next steps

If this role is of interest, please visit our website for further information and to make a formal application. We ask that you include your full career history and reference your skills and experience in line with the job description and person specification within your application and supporting statement.

Closing date: Monday 17 August 2026

This is a public-facing role and it is essential to have the ability to converse at ease with members of the public and provide advice in accurate spoken English.

This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974 (Exceptions) (Amendment) (England and Wales) Order 2023. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are spent under the provision of the Act.

The appointment will be made subject to satisfactory pre-employment clearances, including an enhanced Disclosure and Barring Service (DBS) clearance at the level required for the role.

Bedfordshire Fire and Rescue Services recruitment and selection procedures reflect our commitment to safer recruitment, and to safeguarding and promoting the welfare of Adults, Children and Young People and all staff and volunteers are expected to share this commitment.

Bedfordshire Fire and Rescue Service is an equal opportunities employer that welcomes applications from all sections of the community. As a Disability Confident employer, we guarantee an interview to disabled applicants who meet the minimum criteria for the role. Reasonable adjustments are available throughout the recruitment process.

As part of our commitment to the Armed Forces Covenant, we encourage applications from those who have served, are serving, or are part of a military family. Your skills and experience are valued here.