Data Protection Administrator in Bedford

Location: Can be any campus

Salary/Benefits: Salary is between £25,585 and £30,915 per annum (Pro-Rata) DOE and Qualifications, 27 days annual leave (Pro-Rata) plus Bank holidays, People’s Pension, Retail and Leisure Discounts, excellent professional and personal development opportunities, accessing college courses.

Hours/Weeks: 18.5 hours per week – 52 weeks per year

Contract Type: Permanent – Part Time

This is a UK based contract, and you are required to have the Right to Work in the UK. Unfortunately, we’re unable to offer sponsorship and any offer of employment will be subject to evidence of your Right to Work in the UK.

About the role:

• Data Protection Administration & Information Rights: Support the management of Subject Access Requests (SARs), Freedom of Information (FOI) requests, and other information rights requests by logging, tracking, redacting documents, gathering information, and ensuring responses meet statutory deadlines.
• Compliance Monitoring & Records Management: Maintain compliance records, performance data, registers, trackers, Records of Processing Activities (ROPA), and documentation relating to DPIAs, incidents, training, and data protection activities.
• Data Protection Risk & Incident Support: Assist with the administration of Data Protection Impact Assessments (DPIAs), data breach investigations, incident reporting, follow-up actions, and continuous monitoring of compliance requirements.
• Training, Awareness & Documentation: Support the development and delivery of training materials, maintain intranet resources, promote awareness of data protection responsibilities, and assist with policy, procedure, and document management.
• Professionalism, Compliance & Continuous Improvement: Contribute to ongoing compliance improvement initiatives, support third-party assurance activities, and uphold safeguarding, equality, diversity, health & safety, and professional development responsibilities.

About you:

• Qualifications & Professional Development: GCSE English and Maths (A-C or equivalent) with evidence of continuing professional development, a commitment to learning new skills, and the flexibility to travel across campuses and adapt working hours to business needs.
• Data Protection & Compliance Knowledge: Good understanding of data protection principles, experience handling sensitive and confidential information, and the ability to support compliance-related activities while maintaining accuracy and confidentiality.
• Administrative & Technical Skills: Strong administrative and organisational skills, with experience providing administrative support and proficiency in Excel and business intelligence tools such as Power BI for reporting and data management.
• Communication & Work Management: Effective written and verbal communication skills, with the ability manage multiple tasks, projects, and deadlines while maintaining a high standard of accuracy and attention to detail.
• Professionalism & Personal Attributes: Trustworthy, reliable, and detail-oriented, with the ability to work independently and collaboratively, maintain confidentiality, and contribute positively to continuous improvement and team objectives.

For a more detailed breakdown of the job role and the requirements, please see the Job Description attached to this vacancy.

Interviews to be held: TBC

Successful candidates must also be able to demonstrate alignment to our organisational VISION values:

• Valuing Teamwork: We are one team who by working together can achieve great things, respecting the opinion and valuing the contribution each of us makes.
• Improving Continuously: We challenge ourselves to always do better by trying new things, sharing knowledge, reflecting on practice and learning from others.
• Student Centred: At our heart is always doing what is best for our students. We consider students in all of our decision making to create positive outcomes and memorable experiences for every student.
• Inclusive: We celebrate differences and diversity, recognising that we can learn from each other.
• Open and Caring: We care about the wellbeing of our staff, our students, our community and wider society, creating an environment built on trust where we listen, engage with and support each other.
• Nurturing Education Excellence: We promote educational excellence by delivering programmes that challenge our students to achieve their ambitions.

About The Bedford College Group:

The Bedford College Group was formed in 2017 following the merger of Bedford College and Tresham College and is now the largest provider of education in the South East Midlands, with over 15,000 students passing through our doors each year.

Today, the Group is made up of a family of colleges across Bedfordshire and Northamptonshire: Bedford College, Central Bedfordshire College and Tresham College in the towns of Bedford, Dunstable, Leighton Buzzard, Corby, Kettering and Wellingborough; Shuttleworth College, a specialist land-based college; The Bedford Sixth Form, (the only dedicated sixth form in Bedford); The Corby Sixth Form, (opened in September 2023); and the National College for Motorsport alongside Silverstone race circuit. To widen accessibility to education and training, the Group also has community-based Learning Centres in Bedford, Corby and Kettering which offer IT training.

Safeguarding our Students:

The Bedford College Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to thorough vetting process which includes, an enhanced DBS check and satisfactory references. This post is exempt from the Rehabilitation of Offenders Act 1974. The Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications and related exceptions and further information about filtering offences can be found in the DBS filtering guide. The Bedford College Group's policy on Employment of Ex-Offenders is attached to this vacancy. Candidates who are barred from working with children are reminded it is a criminal offence to apply for this post.