Administrator / Warehouse Administrator in Kent, Lenham

Salary: £23,500 - £26,500

Location: Harrietsham, Kent

Application and Interviews:

The job advert closes by the 19th July 2026, with 1st stage telephone interviews and second stage face-to-face interviews scheduled to be held the last 2 weeks of July 2026.

The Story:

Established in 1976, Bedfont is an award-winning medical technology company based in Harrietsham, Kent. Its breath analysis medical devices are exported globally thanks to its network of carefully selected distributors. Healthcare is evolving, and the market for breath analysis monitors is expanding. Bedfont are looking for hard-working, like-minded, and passionate individuals to join the Bedfont Family to help achieve its goal of innovating healthcare worldwide.

The Benefits:

• 25 days paid holiday plus bank holidays
• Social events
• Private medical insurance
• Subsidised health checks
• Well-being warriors
• Well-being garden and room
• Annual optical allowance
• Cycle to work scheme
• Pension scheme
• Bonus scheme
• Hybrid working
• Employee Assistance Programme (EAP)
• Rewards and discounts platform
• Referral bonus
• Charity days
• Home office setup allowance
• Employee awards
• Free on-site parking
• Training & development opportunities
• Free uniform
• Subsidised kids club
• Subsidised Celler8 Devices
• Time in service annual leave bonus
• Enhanced Maternity and Paternity Pay

Your Mission:

The Warehouse Administrator is responsible for providing efficient administrative support to the warehouse function, ensuring the accurate receipt, storage and dispatch of goods through the maintenance of inventory records, shipping documentation and business systems. Working closely with the Warehouse Manager and cross-functional teams, the role supports stock control, order fulfilment and logistics activities while ensuring compliance with company procedures, quality standards and regulatory requirements. The Warehouse Administrator contributes to the smooth day-to-day operation of the warehouse through strong organisational skills, attention to detail and a proactive approach to supporting Bedfont Scientific's operational and customer service objectives.

Key Responsibilities:

• Process all warehouse administration accurately and in a timely manner.
• Receive and process deliveries.
• Prepare and complete shipping documentation for UK and international customer orders.
• Maintain accurate stock and inventory records, investigating and resolving discrepancies where required.
• Support the receipt, storage, picking, packing and dispatch of products and materials.
• Coordinate courier collections and liaise with freight providers to ensure timely deliveries.
• Produce labels, delivery notes, invoices and other warehouse documentation.
• Maintain accurate records in line with company procedures and quality management system requirements.
• Assist with stock counts and annual inventory activities.
• Monitor stock levels and raise replenishment requests where appropriate.
• Liaise with internal departments, including Production, Customer Services, Purchasing and Finance, to ensure efficient order fulfilment.
• Respond to internal and external queries relating to warehouse orders, deliveries and stock.
• Support compliance with ISO 13485, company policies and applicable regulatory requirements.
• Maintain high standards of housekeeping and organisation within the warehouse office and storage areas.
• Identify opportunities to improve warehouse administration processes and efficiency.
• Assist with the onboarding and training of new warehouse team members where required.
• Comply with all Health & Safety policies, safe working practices and PPE requirements.

Qualifications:

• NVQ Level 2 or Level 3 in Business Administration, Warehousing and Storage, Supply Chain or Logistics (or equivalent experience or qualification).
• Qualification in Business Administration or Supply Chain Management preferred.
• Training or certification in inventory management, warehouse operations or logistics preferred.
• Health & Safety training (e.g. Manual Handling, IOSH Working Safely) is advantageous.

Essential Skills:

• Previous experience in a warehouse administration, logistics or supply chain role.
• Strong IT skills, including Microsoft Office (particularly Excel, Outlook and Word).
• Understanding of stock control and inventory management principles.
• Commitment to maintaining confidentiality and data accuracy.

Preferred Skills:

• Experience within a medical device, pharmaceutical or regulated manufacturing environment.
• Experience with international shipping, customs documentation and export processes.
• Knowledge of courier management systems and freight booking platforms.
• Understanding of import/export regulations.
• First Aid, Fire Warden or Health & Safety training.
• Experience producing warehouse reports and analysing inventory data.

In these circumstances, training will be given where it is considered.

Bedfont Scientific Ltd. does not and will not discriminate in the recruitment or management of staff on the basis of race, colour, religion, gender, age, disability, marital status, sexual orientation, or more. All successful candidates will be subject to a digital ID and DBS check.