HR File and Data Digitisation Administrator in Burgess Hill

Are you exceptionally organised with an eye for detail? Looking for a focused, flexible administrative role where you can make a clear, tangible impact in a short space of time?

Burgess Hill Girls is seeking a dedicated HR Data & File Digitisation Administrator to join us on a 12-week project to digitise and restructure our employee HR records.

About the Role

This is a straightforward, hands-on administrative project. Working directly with our Chief People Officer, you will be responsible for converting our physical paper personnel files into a secure, perfectly organised digital filing system.

Key duties include:

• Preparing physical employee files for scanning.

• High-volume scanning and converting paper records into digital PDFs.

• Naming, indexing, and filing electronic documents into designated secure digital folders.

• Ensuring total accuracy, clarity, and correct placement for every document processed.

What We Are Looking For

We want to be upfront: this role is monotonous and repetitive by nature. It requires someone who enjoys routine, process-driven work and takes pride in neatness, accuracy, and methodical execution.

You will be a great fit if you have:

• Outstanding attention to detail and patience.

• Strong basic IT skills (navigating digital folders, file naming, operating standard scanners/PDF tools).

• Absolute respect for data privacy and confidentiality.

• A reliable, self-motivated, and task-focused work ethic.

Why Apply?

• Flexible Hours: Part-time hours that can be arranged to fit around personal commitments.

• Clear Objective: A well-defined project with a clear beginning, middle, and end.

• Welcoming Environment: Work within a supportive independent school setting.

Location: Burgess Hill Girls, West Sussex, RH15 0EG.

Successful candidates will be invited to an interview, either at our Senior School in Upper Dicker or Burgess Hill Girls School.

This can be a Full or Part Time position, a Fixed Term contract for 12 weeks, working Monday - Friday, up to 40 hours per week.

Offering an hourly rate of £12.71 per hour along with a range of staff benefits including:

• A fantastic holiday allowance of 30 days plus bank holidays (full time equivalent)

• A generous company pension with salary exchange options

• Employee Assistance Programme

• Retail Discounts

• Aviva Digital GP app - swift and convenient access to a GP via video consultation

• Free use of School gym & pool facilities/discounted nationwide gym membership,

• Eye care vouchers,

• Refer a Friend Scheme

• Beneficiary Nominations (Death in Service),

• Complimentary Lunch provided

• A prime location: only a 5-minute walk from Burgess Hill Station.

We welcome applications from all sectors of the community as we aspire to attract staff that match the social and cultural diversity of our community. We consider the most important factor to be the right skills, abilities and attitude for the job which will ultimately improve the well-being and education of the pupils.

For further information about the role please see the Job Description below. Select Apply Now to complete your application today! We very much look forward to receiving applications from candidates who are ready to leave a lasting impact on the lives of our young learners.

If you have any questions, please do not hesitate to contact recruitment@bedes.org. Please note that we are unable to accept CV’s, applicants must add their full education and employment history to their application.

Application Closing Date: Monday 23rd November 2026 at 8am.

Bede’s Trust is committed to building a truly inclusive school and cultivating a culture of equality, diversity and kindness. We believe that a diverse staff body reflects and supports the diversity of our pupils and wider society. We are an equal opportunity employer and in recruiting for our team, we welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expressions, nation of origin, age, languages spoken, colour, religion, disability, sexual orientation and beliefs.

Bede’s is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All offers of employment are subject to satisfactory references and an Enhanced DBS check.