Document Information Manager in London

Under the direction of the Project Director/Manager, the Project Document Manager will establish, plan, control, and direct the full scope of document/records management program activities for the project.

Major Responsibilities:

• Provide document management support to include: Maintain the Enterprise Content Management System (ECMS) and support the security model based on project needs, to register, control, distribute, transmit, file, and archive project records for a team in multiple locations.
• Plan the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for the project.
• Establish a strategy for the execution of tasks outlined in the contract or scope book.
• May supervise a document/records management team.
• Development of duties and standards, prepare performance reviews, coach individuals in performance enhancement, and provide input for the ranking process.
• Development and implementation of the records retention and turnover plans.
• Development and implementation of other project Document Management processes and procedures (communications plan, handover plan, etc.).
• Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined.
• Support quality assurance audits, internal technical reviews, client reviews, and external audits.
• Manage project access to the ECMS by creating accounts and inviting users, perform associated tasks with ECMS administration, and train others in these tasks.
• Ensure supplier and customer documentation is processed within established schedule standards.
• Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
• Keep abreast of department technologies, techniques, and services that become available.
• Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
• Ensure training and training records for project administrative personnel are current.
• Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities.
• Conduct presentations regarding project administration status and work process requirements, both internally and externally.
• Develop and implement the Document Management portion of automation and execution plans to include records and information management, document control, office administration, project closeout, records retention, and the ECMS.
• May develop and monitor project budgets for document management, prepare trend and scope changes as needed, including staffing forecasts.
• Coordinate project close-out activities inclusive of all functional groups represented on the project.
• Work in an integrated team (Client, partners, suppliers, and Bechtel).

Education and Experience Requirements:

• Must have project-based experience performing document/records management with a full understanding of the configuration of the ECMS, work processes, and coordination of project workflows with other entities. Experience must have been obtained within the past 10 years.
• Must have recent experience managing and training a document control team.
• Must have advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word. (A proficiency test may be required).
• Advanced analytical ability to build and maintain databases and presentations for project and functional management.
• Must be able to organize and prioritize assigned document management scope.
• Have strong interpersonal and customer service skills.
• Have the ability to work flexibly and collaboratively across all levels of the organization.
• Must be flexible and able to accept and quickly adapt to changes in work focus.
• Must have the right to live and work in Australia without the need for sponsorship.

Required Knowledge and Skills:

• Bachelors degree or higher.
• Experience managing a document control program.
• Experience managing a document management team.
• 4+ years’ advanced use of Aconex (Org Admin level preferred).
• Experience using PowerBI and developing reports and dashboards.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world’s toughest challenges, we offer robust benefits to ensure our people thrive.

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.