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- Tasks: Raise and manage invoices, ensuring accuracy and timely processing.
- Company: Beauparc is a leading resource recovery business focused on sustainability and innovation.
- Benefits: Enjoy a supportive team environment with opportunities for growth and development.
- Why this job: Join a passionate team dedicated to making a positive impact in the community.
- Qualifications: Strong communication, IT skills, and attention to detail are essential.
- Other info: Be part of a diverse workforce committed to shaping a better future.
The predicted salary is between 24000 - 36000 £ per year.
Purpose of Position
- Raise invoices for all departments and all customers to ensure that sales invoicing is maintained and up to date in line with our 7 day KPI.
- Provide invoicing cover for all departments when other team members are off on holiday or ill and provide support for any large projects.
- Report to Manager on outstanding invoicing issues on an ongoing basis.
- Have an understanding of margin to ensure that we invoice everything possible and that all jobs are profitable. Report upon any that are not to the Sales Ledger Manager for investigation.
- Check off the invoices for accuracy, coding and ensure that the Big Change system is used correctly.
- Put rigour into our invoicing and ensure we invoice within 7 days of a job happening KPI.
- Provide cover and support when required for the finance and admin teams.
Person Specification
- Excellent communication skills at all levels.
- Good IT skills and competence using Word, Excel and Outlook.
- High standard of numeracy, accuracy with attention to detail.
- A team player with a flexible approach and a willingness to learn.
- Outgoing, positive and confident personality and able to operate at all levels.
- A self-starter who is pro-active and can set and achieve goals.
- Ability to recognise potential risks to the group, communicate and escalate.
- Familiar with accounts procedures and ledgers.
- Experience of management information and strict reporting processes.
- Strong organisational and time management skills.
Responsibilities
- Ensure we invoice all works within 7 days of job completion.
- Ensure all invoices are sent with all relevant paperwork.
- Ensure copies and back up is always stored and recorded in line with the company procedures and policies.
- Answering incoming phone calls and managing the daily post.
- Provide cover and support for Purchase Ledger.
- Willingness to help with the day to day processes to ensure that the job is done on time.
- Liaise with sales and operations to ensure that the finance and administration teams are properly supporting the needs of the operating businesses.
- Ensure that Big Change is used to its full potential.
- Development of controls to ensure the company processes orders and invoices promptly and accurately at all times.
- Providing ad-hoc reporting as and when requested.
- Provide cover for other accounting functions as requested.
- Other duties as delegated from time to time by the Sales Ledger Manager.
- Keep the company up to date with new invoicing techniques and practices.
Invoicing Clerk in Knottingley employer: Beauparc
Contact Detail:
Beauparc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Invoicing Clerk in Knottingley
✨Tip Number 1
Familiarise yourself with the Big Change system mentioned in the job description. Understanding how to use this software effectively will not only help you during the interview but also demonstrate your proactive approach to learning and adapting to new tools.
✨Tip Number 2
Brush up on your invoicing knowledge and accounts procedures. Being able to discuss specific invoicing techniques or challenges you've faced in the past can set you apart from other candidates and show that you're ready to hit the ground running.
✨Tip Number 3
Highlight your communication skills during any interactions with us. Since the role requires liaising with various departments, showcasing your ability to communicate effectively at all levels will be crucial in making a positive impression.
✨Tip Number 4
Demonstrate your organisational skills by preparing for the interview with a clear plan. Show us how you manage your time and tasks efficiently, as this is essential for ensuring invoices are processed within the 7-day KPI.
We think you need these skills to ace Invoicing Clerk in Knottingley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the invoicing clerk role. Emphasise your attention to detail, IT skills, and any previous experience in finance or administration.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a good fit for the position. Mention your ability to work under pressure and your proactive approach to problem-solving.
Highlight Relevant Skills: In your application, specifically mention your proficiency in Excel, Word, and Outlook, as well as your understanding of accounts procedures and ledgers. This will demonstrate your capability to handle the responsibilities outlined in the job description.
Show Enthusiasm for the Company: Express your interest in Beauparc's mission and values in your application. Highlight how your personal values align with their commitment to sustainability and exceptional customer service.
How to prepare for a job interview at Beauparc
✨Know Your Numbers
As an Invoicing Clerk, you'll need to demonstrate strong numeracy skills. Brush up on your basic maths and be prepared to discuss how you ensure accuracy in invoicing. Mention any experience you have with margin calculations and how you handle discrepancies.
✨Familiarise Yourself with Big Change
Since the role requires using the Big Change system, make sure you understand its functionalities. If you have prior experience with similar invoicing software, be ready to share that. If not, do a bit of research to show your willingness to learn.
✨Highlight Your Team Player Attitude
The job involves providing cover for other departments and supporting team members. Be prepared to give examples of how you've worked collaboratively in previous roles and how you adapt to support your colleagues when needed.
✨Demonstrate Your Attention to Detail
Accuracy is key in invoicing. During the interview, mention specific strategies you use to ensure all invoices are correct and complete. You might also want to discuss how you manage your time to meet the 7-day KPI for invoicing.
