Estates Admin Support - 6 month contract
JOB TITLE: Estates Admin Support
REPORTING TO: Head Of Estates
JOB PURPOSE: To provide administrative and information-management support to the Estates Department, ensuring property, asset, compliance and maintenance information is accurate, accessible and appropriately maintained across the organisation’s 28 homes.
About the role
- To provide administrative and information-management support to the Head of Estates.
- To create and maintain accurate property and asset registers, including key asset, installation, servicing, warranty and replacement information.
- To create maintain consistent electronic property records, folder structures, document control and archive arrangements across all 28 homes.
- To review RAMS and create project plans and create PTW (Permits to Works) Risk Assessments and Contractor Information packs for Planned works.
- To develop Project Management Plans and ensure actions are managed effectively.
- To review existing plans and create a suite of property plans and associated information, using Microsoft Visio, ensuring plans are kept up to date with any changes .
- To review and maintain available asbestos, compliance, PPM and certification records, identifying missing or outdated information and escalating actions where required.
- To review Fire Risk Assessment (FRA) action plans and maintain accurate records of compliance inspections and certification.
- To provide administrative support in managing Local Estate Action Plans (LEAPS).
- To collate historic property, maintenance, repair, refurbishment, survey, contractor, warranty and compliance information and ensure relevant information is transferred to current property records.
- To manage all contractor compliance records including contracts SLAs, Insurances
- Keep up to date records of all warranty’s for all equipment and assets at each home.
- To support the preparation of asset repair, replacement and lifecycle information to assist with planned maintenance, capital planning and future expenditure.
- To identify missing, duplicated, outdated or inconsistent information and maintain an appropriate audit trail of outstanding actions.
- To produce progress reports and information for the Estates Manager and support quality assurance and handover of the property information system.
- To liaise with Estates staff, contractors and other relevant colleagues, escalating matters requiring technical or specialist input.
About the company
Philosophy of Care - At Beaumont, we aim to provide a safe, clean, relaxed and homely environment in which care, wellbeing and comfort are of prime importance.
Required Criteria
- Full driving licence and ideally your own transport are essential to the role
- knowledge within maintenance support
- Car and driving licence
- admin skills and computer admin experience
Desired Criteria
- Experience/knowledge of maintenance useful
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Estates Admin Support - 6 month contract in Newtownabbey employer: Beaumont Care Homes Limited
Beaumont Health Care is an exceptional employer that prioritises the well-being and professional development of its staff. With comprehensive training programmes and a supportive work culture, employees are empowered to grow in their roles while making a meaningful impact on the lives of residents. Located in Northern Ireland, the company offers a structured rota that promotes work-life balance, making it an ideal place for those seeking a rewarding career in care.
Contact Details:
Beaumont Care Homes Limited Recruitment Team
