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For Companies At a Glance
- Tasks: Support sales and lettings teams with admin tasks and ensure smooth operations.
- Company: Join Beauchamp Estates, a leading luxury real estate agency in St John's Wood.
- Benefits: Competitive salary, career development, and a vibrant team culture.
- Why this job: Make a real impact in a dynamic environment while growing your career.
- Qualifications: 3+ years in sales or lettings, strong organisational skills, and a proactive attitude.
- Other info: Flexible role with opportunities to collaborate across various departments.
The predicted salary is between 24000 - 28000 £ per year.
Beauchamp Estates is seeking an enthusiastic and organised Office Coordinator to join our Sales and Lettings team. This role is designed to provide essential administrative support and sits between various departments including Sales, Lettings, Operations and Marketing, ensuring smooth operations and contributing to the high standards that Beauchamp Estates is known for. We are looking for someone with a can-do attitude, proactive approach and a strong commitment to assisting the sales and lettings teams in achieving their goals.
Key Responsibilities
- Maintain accurate and up-to-date sales and lettings records across all drives and CRM, ensuring compliance and consistency.
- Provide comprehensive administrative support, scheduling photography appointments and assist with new staff onboarding.
- Run and monitor AML checks for all sales and lettings transactions, ensuring all procedures are fully compliant.
- Draft sales contracts, letters and other documents required for sales and lettings transactions and instructions.
- Support the Lettings Manager with onboarding new tenancies and related documentation.
- List properties efficiently, coordinating photography shoot bookings with the Marketing team and chasing all parties for a prompt launch.
- Write property descriptions and manage property launches across all platforms, ensuring listings are accurate and delivered on time.
- Prepare templated marketing property reports for vendors.
- Send out property email alerts for all new listings via Mailchimp using templates.
- Post three property features per week on social media, ensuring consistent brand representation.
- Populate templates and liaise with suppliers to coordinate and send one batch of canvass letters weekly.
- Greet clients, answer phone calls and direct enquiries efficiently to the appropriate team members.
- Act as the first point of contact for reporting IT issues within the Sales and Lettings teams.
- Manage office contractors and ensure operational needs are met promptly.
Skills and Experience
- 3+ years’ experience working in a sales or lettings environment within the estate agency industry is essential.
- A high attention to detail with excellent organisational skills.
- A proactive approach to managing tasks and problem-solving, ensuring smooth team operations.
- A bright and welcoming manner with strong communication skills and the ability to engage with clients and colleagues alike.
- Ability to work autonomously while being part of a collaborative team.
- Flexibility, with the ability to adapt to different responsibilities across the Sales, Lettings, Marketing and Operations departments.
- Proficiency in MS Office Suite (essential), Adobe PDF and Adobe InDesign (not essential).
- Familiarity with Rex (not essential).
This is a fantastic opportunity for a motivated individual looking to make a real impact by supporting the Sales and Lettings teams and contributing to the overall success of Beauchamp Estates. If you’re eager to develop your career within a leading luxury real estate agency, we’d love to hear from you!
Sales and Lettings Coordinator (St John\'s Wood) in London employer: Beauchamp Estates
Contact Detail:
Beauchamp Estates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales and Lettings Coordinator (St John\'s Wood) in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend local property events or join online forums where you can meet potential employers and other professionals. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your personality! When you get the chance to meet hiring managers or team members, let your enthusiasm shine through. Be genuine and share your passion for sales and lettings – it’ll make you memorable and show that you’re the right fit for the team.
✨Tip Number 3
Prepare for interviews by researching the company and its culture. Understand what makes Beauchamp Estates tick and think about how you can contribute to their success. Tailor your answers to reflect their values and demonstrate how your skills align with their needs.
✨Tip Number 4
Don’t forget to follow up! After an interview or networking event, drop a quick thank-you email to express your appreciation. It shows professionalism and keeps you on their radar. Plus, it’s a great opportunity to reiterate your interest in the role!
We think you need these skills to ace Sales and Lettings Coordinator (St John\'s Wood) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your 3+ years in sales or lettings, and don’t forget to showcase your organisational skills and proactive approach!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how you can contribute to the Sales and Lettings team. Be specific about why you want to work with us at Beauchamp Estates.
Show Off Your Attention to Detail: Since this role requires a high attention to detail, make sure your application is free from typos and errors. Double-check everything before hitting send – we love a polished application!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Beauchamp Estates
✨Know Your Stuff
Before the interview, make sure you understand the role of a Sales and Lettings Coordinator inside out. Familiarise yourself with Beauchamp Estates' values, their approach to sales and lettings, and any recent news about the company. This will show your genuine interest and help you answer questions more confidently.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, be prepared to discuss specific examples from your past experience where you've successfully managed multiple tasks or projects. Think about how you maintained accurate records or coordinated schedules, as these are key aspects of the job.
✨Demonstrate Your Proactive Attitude
Be ready to share instances where you've taken the initiative in your previous roles. Whether it was streamlining a process or solving a problem before it escalated, showcasing your proactive approach will resonate well with the interviewers, as they’re looking for someone who can contribute positively to the team.
✨Engage with Enthusiasm
During the interview, let your personality shine through! A bright and welcoming manner is essential for this role, so engage with the interviewers, ask thoughtful questions, and express your excitement about the opportunity to support the Sales and Lettings teams. This will help you stand out as a candidate who fits well with their culture.
