Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support sales and lettings teams with essential administrative tasks and ensure smooth operations.
- Company: Join Beauchamp Estates, a leading luxury real estate agency in St John's Wood.
- Benefits: Competitive salary, full-time role, and opportunities for career development.
- Why this job: Make a real impact in a dynamic environment while developing your career.
- Qualifications: 3+ years in sales or lettings, strong organisational skills, and a proactive attitude.
- Other info: Collaborative team culture with flexibility across various departments.
The predicted salary is between 24000 - 28000 £ per year.
Beauchamp Estates is seeking an enthusiastic and organised Office Coordinator to join our Sales and Lettings team. This role is designed to provide essential administrative support and sits between various departments including Sales, Lettings, Operations and Marketing, ensuring smooth operations and contributing to the high standards that Beauchamp Estates is known for. We are looking for someone with a can-do attitude, proactive approach and a strong commitment to assisting the sales and lettings teams in achieving their goals.
Key Responsibilities
- Maintain accurate and up-to-date sales and lettings records across all drives and CRM, ensuring compliance and consistency.
- Provide comprehensive administrative support, scheduling photography appointments and assist with new staff onboarding.
- Run and monitor AML checks for all sales and lettings transactions, ensuring all procedures are fully compliant.
- Draft sales contracts, letters and other documents required for sales and lettings transactions and instructions.
- Support the Lettings Manager with onboarding new tenancies and related documentation.
- List properties efficiently, coordinating photography shoot bookings with the Marketing team and chasing all parties for a prompt launch.
- Write property descriptions and manage property launches across all platforms, ensuring listings are accurate and delivered on time.
- Prepare templated marketing property reports for vendors.
- Send out property email alerts for all new listings via Mailchimp using templates.
- Post three property features per week on social media, ensuring consistent brand representation.
- Populate templates and liaise with suppliers to coordinate and send one batch of canvass letters weekly.
- Greet clients, answer phone calls and direct enquiries efficiently to the appropriate team members.
- Act as the first point of contact for reporting IT issues within the Sales and Lettings teams.
- Manage office contractors and ensure operational needs are met promptly.
Skills and Experience
- ~3+ years' experience working in a sales or lettings environment within the estate agency industry is essential.
- ~ A high attention to detail with excellent organisational skills.
- ~ A proactive approach to managing tasks and problem-solving, ensuring smooth team operations.
- ~ A bright and welcoming manner with strong communication skills and the ability to engage with clients and colleagues alike.
- ~ Ability to work autonomously while being part of a collaborative team.
- ~ Flexibility, with the ability to adapt to different responsibilities across the Sales, Lettings, Marketing and Operations departments.
- ~ Proficiency in MS Office Suite (essential), Adobe PDF and Adobe InDesign (not essential).
- ~ Familiarity with Rex (not essential).
This is a fantastic opportunity for a motivated individual looking to make a real impact by supporting the Sales and Lettings teams and contributing to the overall success of Beauchamp Estates. If you're eager to develop your career within a leading luxury real estate agency, we'd love to hear from you!
Sales Administrator - Estate agency in London employer: Beauchamp Estates
Contact Detail:
Beauchamp Estates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales Administrator - Estate agency in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the estate agency world, attend local events, and don’t be shy about letting people know you’re on the hunt for a Sales Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Get your social media game on point! Follow companies like Beauchamp Estates on platforms like LinkedIn and Instagram. Engage with their posts and showcase your knowledge of the industry. It’s a great way to get noticed and show you’re genuinely interested in the company.
✨Tip Number 3
Prepare for interviews by practising common questions specific to sales and lettings roles. Think about how your experience aligns with the responsibilities listed in the job description. We want to see that can-do attitude shine through when you talk about your past achievements!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at Beauchamp Estates. Let’s make it happen!
We think you need these skills to ace Sales Administrator - Estate agency in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Sales Administrator role. Highlight your experience in sales or lettings, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how your proactive approach can contribute to our team at Beauchamp Estates.
Showcase Relevant Experience: When detailing your experience, focus on specific tasks that align with the job description. Mention any administrative support roles you've had and how you’ve helped teams achieve their goals.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Beauchamp Estates
✨Know Your Stuff
Before the interview, make sure you understand the role of a Sales Administrator in an estate agency. Familiarise yourself with the key responsibilities listed in the job description, like maintaining sales records and drafting contracts. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, be prepared to discuss how you've managed multiple tasks in previous jobs. Bring examples of how you've kept things running smoothly, whether it was scheduling appointments or coordinating with different teams. This will demonstrate your proactive approach and ability to handle the demands of the role.
✨Be Personable
As the first point of contact for clients, having a bright and welcoming manner is crucial. Practice your communication skills before the interview, and think about how you can engage with the interviewer. A friendly attitude can go a long way in making a positive impression!
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones that show your interest in the company and the role, such as asking about team dynamics or how success is measured in the Sales and Lettings department. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
