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- Tasks: Support our Sales and Lettings team with essential admin tasks and ensure smooth operations.
- Company: Join Beauchamp Estates, a leading luxury real estate agency in St John's Wood.
- Benefits: Competitive salary, full-time role, and opportunities for career development.
- Why this job: Make a real impact in a dynamic environment while developing your skills.
- Qualifications: 3+ years in sales or lettings, strong organisational skills, and a proactive attitude.
- Other info: Collaborative culture with flexibility across various departments.
The predicted salary is between 30000 - 35000 £ per year.
Beauchamp Estates is seeking an enthusiastic and organised Office Coordinator to join our Sales and Lettings team. This role is designed to provide essential administrative support and sits between various departments including Sales, Lettings, Operations and Marketing, ensuring smooth operations and contributing to the high standards that Beauchamp Estates is known for. We are looking for someone with a can-do attitude, proactive approach and a strong commitment to assisting the sales and lettings teams in achieving their goals.
Key Responsibilities
- Maintain accurate and up-to-date sales and lettings records across all drives and CRM, ensuring compliance and consistency.
- Provide comprehensive administrative support, scheduling photography appointments and assist with new staff onboarding.
- Run and monitor AML checks for all sales and lettings transactions, ensuring all procedures are fully compliant.
- Draft sales contracts, letters and other documents required for sales and lettings transactions and instructions.
- Support the Lettings Manager with onboarding new tenancies and related documentation.
- List properties efficiently, coordinating photography shoot bookings with the Marketing team and chasing all parties for a prompt launch.
- Write property descriptions and manage property launches across all platforms, ensuring listings are accurate and delivered on time.
- Prepare templated marketing property reports for vendors.
- Send out property email alerts for all new listings via Mailchimp using templates.
- Post three property features per week on social media, ensuring consistent brand representation.
- Populate templates and liaise with suppliers to coordinate and send one batch of canvass letters weekly.
- Greet clients, answer phone calls and direct enquiries efficiently to the appropriate team members.
- Act as the first point of contact for reporting IT issues within the Sales and Lettings teams.
- Manage office contractors and ensure operational needs are met promptly.
Skills and Experience
- ~3+ years' experience working in a sales or lettings environment within the estate agency industry is essential.
- ~ A high attention to detail with excellent organisational skills.
- ~ A proactive approach to managing tasks and problem-solving, ensuring smooth team operations.
- ~ A bright and welcoming manner with strong communication skills and the ability to engage with clients and colleagues alike.
- ~ Ability to work autonomously while being part of a collaborative team.
- ~ Flexibility, with the ability to adapt to different responsibilities across the Sales, Lettings, Marketing and Operations departments.
- ~ Proficiency in MS Office Suite (essential), Adobe PDF and Adobe InDesign (not essential).
- ~ Familiarity with Rex (not essential).
This is a fantastic opportunity for a motivated individual looking to make a real impact by supporting the Sales and Lettings teams and contributing to the overall success of Beauchamp Estates. If you're eager to develop your career within a leading luxury real estate agency, we'd love to hear from you!
Sales Admin (Estate Agency) in London employer: Beauchamp Estates
Contact Detail:
Beauchamp Estates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales Admin (Estate Agency) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the estate agency world, attend local events, and don’t be shy about letting people know you’re on the hunt for a Sales Admin role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Beauchamp Estates and understanding their values and operations. Tailor your responses to show how your skills align with their needs, especially in sales and lettings support. We want to see that you’re genuinely interested in being part of the team!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you’ve managed multiple tasks or projects in the past. This will demonstrate your proactive approach and ability to keep things running smoothly, which is key for the Sales and Lettings Coordinator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining Beauchamp Estates and ready to contribute to our success!
We think you need these skills to ace Sales Admin (Estate Agency) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Sales Admin role. Highlight your experience in sales or lettings, and don’t forget to showcase your organisational skills and attention to detail. We want to see how you can contribute to our high standards!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and explain why you're the perfect fit for our team. Be sure to mention your proactive approach and any relevant experience that aligns with our needs.
Showcase Your Communication Skills: Since this role involves liaising with clients and colleagues, make sure your written application reflects your strong communication skills. Keep your language clear and professional, but let your personality shine through too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our fantastic team at Beauchamp Estates!
How to prepare for a job interview at Beauchamp Estates
✨Know Your Stuff
Before the interview, make sure you’re familiar with Beauchamp Estates and their operations. Research their recent property listings, marketing strategies, and any news about the company. This will show your genuine interest and help you answer questions more confidently.
✨Show Off Your Organisational Skills
Since the role requires a high attention to detail and excellent organisational skills, prepare examples from your past experience where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly.
✨Demonstrate Your Proactive Approach
Be prepared to share instances where you took the initiative in your previous roles. Whether it was streamlining a process or solving a problem before it escalated, showcasing your proactive mindset will resonate well with the interviewers.
✨Engage with Enthusiasm
During the interview, maintain a bright and welcoming manner. Engage with your interviewers by asking insightful questions about the team dynamics and company culture. This not only shows your enthusiasm for the role but also helps you assess if it’s the right fit for you.
